Team Assistant at BP International

Job Accoutabilities

• Lead key health, safety and environment agenda items
• Act and remain and trained and compliant as the Health, Safety and Environment and Fire Marshall for the Midstream floor at the office represenatitive at the various safety meetings
• Provide secretarial and administrative support to the Head Commercial Optimisation and direct reports including:
• Diary Management & coordination of internal meetings, travel and ad hoc arrangements as required from time to time.
• Management and follow up of actions, emails and correspondence
• Coordinates travel arrangements, accommodation and itineraries including external guests and third parties
• Answers, screen calls and takes messages when the team members are out of the office and ensures that messages are passed on to the right people accurately.
• Manage, Capture and Process the monthly expense capturing via the Concur System
• Control and Co-ordinate the purchase and issue of office stationery
• Assists the team with the planning and coordination of external meetings and office events

Education

• Matric, Secretarial or Supply Chain diploma or equivalent is a requirement.

Experience

• Experience in Executive Support Role (3-5 years), (have relevant experience in supporting Senior Leaders / Executives)

Skills & Competencies

• Skilful application in the ability to work in ways that achieve remarkable performance
• Skilful application of the ability to embrace the changing business environment
• Skilful application of an awareness and ability to willingly take initiative lead when needed
• Expert application of the ability to work with others to make a real difference
• Skilful application of the ability to make informed and effective decisions
• Basic application of the ability to create innovative solutions to business challenges Proactive, ability to work outside normal working hours, ability to work independently