Administrator at Glencore

About the Job

Job highlights

• General admin such as receipting, document control, license closure for import permits
• Johannesburg, Gauteng, South Africa

Accountability:

• General admin such as receipting, document control, license closure for import permits

Key Relationships

• Receipting in SAP for items delivered to warehouse and ensuring that suppliers invoice correspond to items on PO
• Collaborate with expediting members in daily duties to assist with document control
• Interact with the KCC Mine

Qualifications & Skill Requirements:

• Multi-tasking and excellent management of personal time and priorities is essential
• Strong verbal and written communication skills that work effectively within team and different audiences
• Demonstrated, well-developed judgment and problem-solving skills
• Ability to promote vision
• Domain knowledge of Logistic processes (road), Incoterms

Competencies:

• Ensures Accountability
• Develops Talent
• Drives Engagement
• Instils Trust
• Collaborates
• Customer Focus
• Plans and Aligns
• Strategic mindset
• Communicates effectively.
• Decision Quality
• Courage
• Being Resilient

Work Experience:

• 1-3 Years’ experience in Logistics including Importation of products
• Computer literate MS Office ( Advance Excel skills is a plus)
• SAP

General Accountability:

• Plan and oversee outbound logistics, including on-site and off-site warehouse inventory, and the transportation of finished goods.
• Tracking and Verification of all importation documents, certificates, licenses, shipments and trucks.
• Analyse all data received to identify any supply risk.
• Monitor Supplier and Transporter performance by ensuring all deliveries are in line with confirmed due dates and loading expectancy.
• Considers urgency, important, risk factors of all product in transit and ensuring goods in transit conform with suppliers invoice/delivery note
• Creates d meaning by clearly and confidently communicating the relevant information to a decision or task.
• Stays calm and focused on the task at hand under pressure.
• Remains positive when under pressure, uncertainty and changing business conditions.
• Delivers accurate and on time Tracking updates.
• Adheres to rules and regulations. Follows instructions.
• Work fast and maintain productivity.
• Be comfortable multitasking
• Takes initiative and invest energy to make things happen, resolve queries.
• Applies practical skills and common sense to solve problems and deliver accountabilities
• Any other tasks required by the management/hierarchy within capacities/skills

Specific Accountabilities

• Receipting Report
• Assisting as and when required with receipting of items into SAP.
• Update of Individual Receipting Spreadsheet with all relevant data
• STO on SAP
• Data to be used for Document Verification
• PO explosion in SAP on project orders
• ORB
• Logistics process – for import permit and ensure documents are uploaded for closure after shipment
• PO explosion in ORB on project orders
• Document data verification

Shipping Documents

• Pre-Alerts including Commercial invoice, Manifest, Packing List
• BV inspection reports
• Certificates of Destination and / or Continuation
• Document Timeline Tracking
• Pre-Alerts to be receipted after Loading once received from expeditor
• Shipping Documents to be receipted while shipment in Transit
• Tracking Reports
• Querying if incorrect data
• BV License
• Assist BV Teams with any queries
• Closing of Order – not part of daily tasks but all administrators to learn below process to expand knowledge
• Verify on SAP all trucks offloaded have been receipted
• Ensure all Data on Purchase Order Spreadsheet updated and showing Complete
• Ensure all Documents relating to Purchase Order checked and Saved
• Closing of SAP order
• Closing of BV license
• Key Performance Indicators (KPI’s)
• Document Accuracy
• Delivery Time.
• Tracking Accuracy
• Accurately and timeously update end users.