Head: SCM Lending at Development Bank of Southern Africa (DBSA)

Key Responsibilities

Strategic Planning and Standards

• Formulate, review and implement the lending strategy, framework, policies and procedures in line with applicable legislation and regulations.
• Conduct operations assessments with auditors and other regulatory bodies and recommend improvement opportunities to optimise SCM operations.
• Manage research on emerging best practices, methodologies and tools and benchmark against industry leaders to enable optimisation of the DBSA practices.
• Develop and enhance standards and templates for effective SCM and Procure to Pay operations.
• Establish appropriate procurement metrics and targets.
• Implement and promote awareness of procurement policies, procedures, processes, templates, delegations, and performance metrics.
• Negotiate and implement service-level timelines with different transaction types, including clear role definitions and control requirements.
• Provide relevant business information and intelligence to inform business planning and sourcing strategies.

Value Management

• Contribute to achieving departmental targets for goods/services, ensuring business continuity, value for money, competitiveness, and service levels.
• Liaise with internal customers to determine business requirements and develop the sourcing pipeline.
• Embed robust demand planning and management practices to inform sourcing pipeline and category management plans.
• Research market conditions relative to business requirements and support business unit decision-making with credible market research and industry practices.
• Collaborate with Finance Heads and Business Unit Heads to understand budget statuses and savings.
• Assist business units in drafting specifications/requirements for tenders.
• Support and participate in the SCM Committees as needed.
• Promote the supply chain operating model and strategy within the organization, highlighting its benefits and value.

Demand and Performance Management

• Draft the annual procurement plan and develop SCM key performance indicators and track progress on deliverables.
• Provide input to the development of a demand management plan that includes all commodities procured in the business and transversal contracting.
• Provide input to the supplier performance management plan, monitor implementation and report on supplier performance.
• Guide the development and utilisation of status dashboards related to SCM performance and provide monthly reports to track progress on the demand and performance management.

Procurement Execution

• Manage the procurement of goods and services to meet user requirements and agreed service levels (RFI, RFPs, RFQs, Orders), including expediting and managing order fulfilment.
• Ensure management of service levels as per the SLA.
• Incorporate supplier performance management practices across the organization and with contract owners.
• Oversee the development of item masters (catalogue and supplier).
• Address non-conformances in procurement processes.
• Monitor price increases and communicate changes as necessary.
• Facilitate integration and support to internal Business Units, decentralized operations, and related partners/agencies.
• Build positive relationships with internal customers and suppliers.
• Ensure effective system functionality and fit, particularly with SAP, to enable smooth transactional performance.
• Maintain full compliance with Procurement policies and procedures.
• Implement, monitor, report, and manage the attainment of procurement metrics.
• Deliver service levels as per the SLA.
• Manage effectively supply chain governance, sourcing, and commercial risks.
• Implement and oversee sound contract management practices.

Governance and Reporting

• Manage the SCM audit process by liaising with internal and external auditors and consolidating responses to audit queries and findings.
• Institute preventative and corrective action when irregularities within the tender process are identified.
• Report process performance against SLA.
• Provide updates on open lead-time (Requisitions, Orders, and Payment).
• Generate monthly reports on procurement metrics (divisional scorecard).
• Prepare reports for the SCM Committees.
• Issue exception reports to the governance structure.

People Management

• Provide direction and management to direct reports to enable them to execute their functions effectively – managing deadlines, team workload and the work of outsourced providers.
• Manage the performance management for all direct reports, managing their performance in relation to quality standards and agreed benchmarks and objectives, focusing on all aspects of sound people management.
• Develop the skills and abilities of all team members, with the result that they perform to at their highest potential and optimize their current and future job performance.
• Promote DBSA values and a culture of High Performance within the team.
• Conduct career discussions and identify opportunities for future development and continuous improvement.
• Identify employees with high potential and develop career paths in line with the succession plan.
• Build team capability through on-the-job opportunities, talent acquisition, training and facilitating skills and knowledge transfer.

Key measurements of outputs

• Approved strategy and policies implemented and kept relevant to corporate strategy.
• Management of SCM performance in line with agreed SLA’s with Business.
• Risk management status and performance.
• Overall contract management accountability i.e. performance management of all suppliers in line with set objectives and agreed SLA's.
• Improved supplier and commercial arrangements for the DBSA.
• Effective individual and team performance.
• Compliance with BBBEE initiatives and objectives.
• Compliance with regulations, policies and processes that govern DBSA supply chain activity.
• Improved management information and master data management and practices.
• Technology platforms enabled to automate processes and make available real-time customer, planning and production data.

Clean Audit.
Expertise & Technical Competencies

Minimum Requirements:

• Postgraduate degree in Supply Chain Management or Finance or relevant.
• A minimum of 10 years of experience in supply chain/procurement, which includes a minimum of 5 years of managerial-level experience within the supply chain unit leading strategy formulation and implementation.
• Working experience with SAP Procurement module or a similar ERP system.
• Strong understanding of and a strong commitment to good corporate governance, SCM regulations and laws and other regulatory requirements including the PFMA.
• Knowledge of procurement best practices including sourcing strategies and the different mechanisms for procurement in various categories.
• In-depth working knowledge of the PPPFA, and supply chain regulations from the National Treasury and BBBEE.
• Demonstrate thought leadership with the ability to drive, lead, and manage organisational change and effectively engage with stakeholders in a demanding and complex business environment.

Desirable Requirements:

• Member of the Chartered Institute of Procurement & Supply(CIPS).
• Strong technical expertise in Finance.
• Qualification or certification in Risk and Compliance (Governance), Financial Management and Data Analytics.