Administrator: Department (Internal Only) - (1819) at University of the Western Cape/Universiteit van Wes-Kaapland

Key Performance Areas

The successful candidate will be expected to: Assume the role and responsibilities of an Administrator: Department which involves, and is not limited to, the following:

•  Academic Administration: Assist with applications and admissions process, registrations, examination and marks administration, check documentation, contact applicants, liaise with Faculty Office and internal stakeholders regarding selections, assist with postgraduate promotions processes etc.
• Enquiry Management: Respond to queries (verbal, written or telephonic) relating to programmes offered in the Department in consultation with the Head of Departmental
• Marks Administration: Capture all marks on the marks administration system (UG / PG: assignments, tutorials, tests, exams, SDAs etc)
• Committee Administration: Compile agenda items and meeting documentation as required by Faculty / Departmental and Institutional committees
• Financial Administration: Monitoring of departmental budgets, assist with collation of data for budgets, coordinate all purchasing /procurement for department in consultation with faculty office, obtain quotes etc.
• Meeting Administration: Arrange meetings as required, meeting administration including scheduling, collation of documentation, securing venues, arranging catering etc.
• Marketing and Recruitment: Assist with all marketing, recruitment and promotional drives for the department
• General Administration: Administrative support to the Departmental Chair, distribution of messages and mail to staff within the department, departmental minute taking, general student queries provide reports and information to HoD as required
• Assets Management: Equipment maintenance, monitor assets within the department
• Event administration: Assist with organisation of events, communicating with internal and external stakeholders
• Human Resources Administration: Liaise with employees / candidates regarding documents for contracts, liaise with Faculty office regarding contract appointments, record keeping, work study management

Minimum Requirements

• Three year post matric qualification (NQF 7) with at least 2 years’ relevant Higher Education experience OR
• Matric plus 3-5years’ relevant Higher Education experience
• Working knowledge of a student enrolment management system / University systems (SASI, MAS etc).
• Proficient in MS Office