Accounts Payable Clerk at Fidelity Services Group

Accounts Payable Clerk
Reporting to: Accounts Payable Supervisor

• Overall Purpose of the Job: You will be accountable and responsible for the timeous payment to all vendors for work provided or services rendered to Fidelity ADT (Pty) Ltd within contractual payment terms and ensuring housekeeping of all vendor accounts in SAP are managed accordingly.

Key Responsibilities:

• Daily processing of vendor tax invoices.
• Ensuring GRIR is kept at a minimum and target met at month ends.
• Timeous requesting of vendor statement in order to submit payment reconciliations, reconciling between statement and SAP vendor line activity report, in line with Audit standards and requirements.
• Maintaining the Vendor Age Analysis, by ensuring that no items are evident in 90, > 90 / 120 days without acceptable explanations / valid reasons.
• Clearing of all debit balances evident on the weekly and monthly Vendor Age Analysis, unless acceptable explanation/ valid reasons are provided and approved my Management.
• Attention to prepayment payments moved to prepayments, brought back to the vendor account and cleared and reconciled accordingly.
• Resolve all queries and old outstanding tax invoices, evident on vendor statements.
• Ensure timeous escalations are met, in prevention of overdue accounts and non-payments.
• Ensuring all tax invoices are paid within contractual payment terms, as onboarded, and approved by Procurement.
• Ensuring that all discount settlements are deducted and recorded in line with discount vendors.
• Ensuring that no vendor accounts are under threat of suspension. Immediate action is required to uplift the
• suspension.
• Send out Open PO report to the business users and follow up to ensure that all old PO’s are closed in the SAP system.
• When liaising with the business, all means of communication for query resolution is required, particularly face-to-face interaction where possible, in order to ensure accurate and speedy resolution of said queries.
• Ensuring all processes and policies are adhered to pertaining to the P2P process and that the 3-way match is
• accurately performed.
• Ensure that the Housekeeping file is completed accurately and by the due date as stipulated monthly.
• Loading of payment files (DME) in SAP and ensuring the immediate accuracy of these, prior to submission.
• Ensuring that filing of all payment batches are kept up to date, as prescribed by Management. Team roster is in place.
• Assisting with any reporting assigned to you, as part of teamwork. Reporting such as GRIR, Open PO, Debit
• balances, BEE and Vendor compliance requirements.
• Assisting with all Audit queries when required.
• Assisting with Ad Hoc tasks and projects when required by Management.