Accounts Payable Clerk at Aspen Pharma Group

Description

Overview

• Provide day to day processing of accounts payable transactions for payment authorisation. Provide administrative and general operations support, filing, report preparation and query-handling services.

Responsibilities.

• Accounts Payable Administration
• Receive, review and verify invoices
• Sort, code and match invoices and capture for payment in accordance with approvals framework
• Ensure payment terms are strictly adhered to
• Prepare payment requests and pay run schedules for approval
• Reconcile creditor accounts and accounts payable transactions
• Monitor accounts to ensure payments are up to date
• Forward remittance advice to suppliers
• Track expenses and prepare expense reports
• Assist with month-end closing and file all supporting documents

Query Resolution

• Maintain accounts payable filing system, follow up on missing documentation and ensure all documents are available
• Investigate and resolve invoice discrepancies and queries
• Check and confirm banking details with creditors
• Provide supporting documentation for audits

Operations Support

• Work within policies and procedures
• Plan and prioritise own daily and weekly tasks
• Provide information on resource requirements for work objectives
• Check own work for accuracy
• Use and report on the use of assets/ resources within area of responsibility, in line with standard procedures
• Assist in gathering and capturing information for reporting
• Compile standardised reports and consolidate documents
• Communicate with employees and management, to assist and convey information
• Provide general office/ administrative support

Requirements

• 1 to 3 years’ experience in a financial administration environment
• Experience working with accounts payable
• 2 year diploma in a financial/ administration field
• Specific job skills
• Computer literacy
• Competencies
• Taking Action
• Meeting Deadlines
• Finalising Outputs
• Capturing Facts