Latest Recruitment at Aspen Pharma Group

Description

Overview

• Provide day to day processing of accounts payable transactions for payment authorisation. Provide administrative and general operations support, filing, report preparation and query-handling services.

Responsibilities.

• Accounts Payable Administration
• Receive, review and verify invoices
• Sort, code and match invoices and capture for payment in accordance with approvals framework
• Ensure payment terms are strictly adhered to
• Prepare payment requests and pay run schedules for approval
• Reconcile creditor accounts and accounts payable transactions
• Monitor accounts to ensure payments are up to date
• Forward remittance advice to suppliers
• Track expenses and prepare expense reports
• Assist with month-end closing and file all supporting documents

Query Resolution

• Maintain accounts payable filing system, follow up on missing documentation and ensure all documents are available
• Investigate and resolve invoice discrepancies and queries
• Check and confirm banking details with creditors
• Provide supporting documentation for audits

Operations Support

• Work within policies and procedures
• Plan and prioritise own daily and weekly tasks
• Provide information on resource requirements for work objectives
• Check own work for accuracy
• Use and report on the use of assets/ resources within area of responsibility, in line with standard procedures
• Assist in gathering and capturing information for reporting
• Compile standardised reports and consolidate documents
• Communicate with employees and management, to assist and convey information
• Provide general office/ administrative support

Requirements

• 1 to 3 years’ experience in a financial administration environment
• Experience working with accounts payable
• 2 year diploma in a financial/ administration field
• Specific job skills
• Computer literacy
• Competencies
• Taking Action
• Meeting Deadlines
• Finalising Outputs
• Capturing Facts

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• Responsible for a warehouse, their team’s output, resource planning, and administrative activities.

Responsibilities

• Manage the operations
• Manage activities related to receipting/issuing
• Manage activities related to testing     
• Manage activities related to stocking  
• Manage activities related to picking and dispatching 

Ordering

• Liaise with Buyers on ordering of non-production items
• Create Requisitions for maintenance, services and non-production items for their area of responsibility

Administration

• Generate monthly inventory reports and maintaining accurate records
• Control perpetual inventory stock counting and accuracy checks and investigates discrepancies and shortages to minimise overstocks and remove redundant and obsolete raw materials/parts/consumables
• Perform regular cycle counts and assists in conducting yearly physical inventory counts
• Review, authorise and implement SOP’s and systems to ensure compliance
• Organisational strategy, vision & values
• Ensure that the vision and mission of the department/ organisation is visible in the activities of the team
• Planning & policy development/ Planning & processes
• Assess production needs and operational requirements against warehouse operating plan/ s
• Execute and enforce adherence to policies and procedures
• Inform the immediate superior of internal and external issues that may affect the team to deliver on their mandate

Financial management

• Provide input to departmental leaders of operational requirements for budgetary purposes
• Manage the budget, as delegated by the immediate superior
• People management
• Provide staff with day-to-day direction and tasks, in alignment with departmental procedures
• Manage staff in relation to overtime, absenteeism and IR matters
• Governance, risk & compliance
• Provide input to departmental leaders for improvement of risk-based compliance systems

Requirements

Background/experience

• 3-5 years’ experience in Logistics
• Minimum of a Bachelor’s Degree/ Diploma in Logistics or similar
• Specific job skills
• Logistics Management
• ERP (SAP EWM) knowledge
• In-depth inventory management knowledge
• People management skills
• Competencies
• Interrogating Information
• Planning and Organising
• Meeting Deadlines

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Description

Company Description 

We are a global specialty and branded pharmaceutical company, improving the health of patients across the world through our high quality and affordable medicines. Active at every stage of the value chain, we are uniquely diversified by geography, product and manufacturing capability.

Aspen is a dynamic organisation built on entrepreneurial strength and forward-thinking minds. We attract high performing individuals who are passionate about their career and have a desire to exceed expectations. At aspen, not only do we source for the best talent but we also provide a host of opportunities for continuous development.

The Group’s key business segments are Manufacturing and Commercial Pharmaceuticals comprising Regional Brands and Sterile Focus Brands. We have approximately 9 100 employees at 69 established officesin over 50 countries and we improve the health of patients in more than 150 countries through our high quality, affordable medicines.

Objective:

To perform general administrative tasks

KEY RESPONSIBILITIES

Operational Activities:

• Execute daily tasks and work instructions according to the relevant SOP's
• Operate computer systems by capturing data, printing standard reports, etc.
• Perform reconciliations of data
• Conduct cyclical counts as and when required
• Update and maintain databases
• Review and manually update SOP’s as and when required
• Generate reports as per instruction
• Verify and interpret the accuracy of data and audit documentation
• Ensure that all relevant documentation gains the necessary signatures for completion
• Maintain accurate filing and retrieval of Documentation
• Schedule appointments and answer telephones as and when required
• Ordering and buying of stationery and/or consumable as and when required
• Perform any other administrative tasks relating to your work as and when required
• Able to receipt into the system
• Able to invoice all goods picked for shipping
• Compile monthly report for all activities performed by the administrator
• Arrange containers to load
• Daily communication with third-party
• Investigate customer complains and feedback within 48hrs
• Trainable to drive MHE

Human Resources (Compliance to Labour Legislations and In-house Best Practice)

• Familiarise yourself with at all times act in accordance with the company policies and procedures

GDP/GWP Compliance

• Complete all records and reports timeously and accurately as described in the relevant SOP’s, protocols and associated documentation.
• Comply with GDP/GWP requirements as outlined by company SOP’s and written instructions in all tasks and activities
• Ensure that products are stored according to the required SOP’s and documentation 

Health, Safety and Environmental Standards

• Carry out any duty or requirement imposed on the company by the OHS Act and in accordance with your specific SHE appointment as and when required.
• Report any unsafe or unhealthy situations to SHE representative or Line Manager
• Report any incident to the SHE representative or Line Manager which may affect your health or cause injury

Requirements

EDUCATION & EXPERIENCE

• Matric/Grade 12
• Computer Literate
• 1-3 years administrative experience
• Warehouse experience an advantage
• MHE licence an advantage  

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Objective: To promote and generate sales on key product portfolios to pharmacies on both ethical and generic ranges. In addition to mentioned objective, the position will also be responsible for building and maintaining strong business relationships with pharmacy decision makers, in order to drive net sales revenue.

KEY RESPONSIBILITIES

• Achieve and exceed set sales targets and market share objectives.
• Effective implementation of sales and marketing strategies.
• Effective management of the regional territory by means of planning, territory analysis, customer targeting and call coverage of identified customer base.
• Establishment of positive relationships (mutual trust and respect) with customers and other stakeholders.
• Manage key customer sales and effective relationship management.
• Providing ongoing customer support.
• Add value to an entrepreneurial climate.
• Effective territory expense management and control.
• Active engagement with team members & piers in order to build an exciting and high-performance team and company culture.

Requirements

SKILLS AND KNOWLEDGE

• Product knowledge on both Aspen and competitor products.
• Effective territory management.
• Knowledge of basic financial calculation i.e. Gross Margins, mark-ups.
• Analysing of Aspen in house data and external data sources.
• Strong ability to effectively communicate with both internal and external customers.
• Administration skills – ability to comply with the required administration standards associated with this position.
• Ability to work under pressure, to set priorities and to demonstrate time management skills.
• Creativity and flexibility – the ability to work in a changing environment and to adapt to different situations.

EDUCATION & EXPERIENCE

• Matric qualification.
• Tertiary qualification would be advantageous.
• 1-2 years proven sales track record is essential.
• Previous basket experience/exposure would be an advantage.
• Valid driver’s license and own vehicle.
• Existing relationships with key customers in the territory would be advantageous.