Vacancies at RCL Foods

Minimum Requirements

• Grade 12
• Understanding of inward logistics and raw material handling
• Experience as a forklift driver will be an advantage.
• Knowledge of Syspro/SAP/ MS Office

Duties & Responsibilities

• Daily stock count to be done on all bulk raw materials and by-products, counts to be captured and communicated to management
• Intake register to be completed of all incoming and outgoing loads and communicated to management
• Printing and recording of all loading documents
• Daily processing of all documents for loads received
• Daily GRN’s to be done on System for loads received 
• Processing of staff time sheets and submitting for sign off
• Load leave workflows and submit for approval
• Conduct SHEQ training (toolbox talks) and submit training registers to relevant departments
• Manage all assets, inspect and monitor safe usage and that no equipment is misused
• Maintain records of inspections done
• Monthly SHE inspections to be done and signed off
• GMP audit findings investigations and closing of findings
• Implementation and training of all policies and procedures
• Update notice boards with policy changes, new policies and regulation information as well as additional informational content
• Raise job cards on system for maintenance requirements
• Raise non-conformances on system as and when required
• Reorder PPE in line with annual requirements and when required
• Ensure Office equipment, canteen and change rooms requirements are sufficient and reorder as required
• Complete requisitions and ensure orders are placed for all intake requirements (such as tea and coffee, stationary etc)

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Minimum Requirements

• BComm / BComm Hons Degree or equivalent  preferably Accounting/SAICA/SAIPA
• 3 Years relevant experience in a similar role 
• Valid Driver’s Licence
• Attention to detail.
• Advanced Excell skills
• Builds constructive and effective relationships.

Duties & Responsibilities

Review Financial Records and Transactions

•  Completes Month-end management accounts accurate and timeous.
• Reviews recorded entries for accuracy and proper account posting.
• Compiles month-end start to finish and working papers.
• Processing all closing stock figures, reconcile stock variances
• Monthly balancing stock and reconciling loan account
• Assisting Financial Manager with month end detailed reports
• Analysing monthly COS per GL and compare to WTR
• Maintain Provisions & Accruals account
• Maintain Discounts & Rebates provision account
• Assist with all Financial related queries

Report to Senior Management

•  Report to the senior management team on all financial accounts.
• Create reports when required for all financial transactions that relate to the business unit.
• Compiles weekly reports & cashflow forecast

Stock

• Ensures all stock managed items are balanced (Stock sheets vs System processed)
• Despatch Stock
• Production Stock
• Maintenance Spares
• Workshop Spares
• Report Stock managed item variances to senior management.

 Controls

•  Liaison with Internal and External Auditors
• Surprise depot visits reviewing:
• Cash handling procedure are reiterated
• Safe key procedures
• Depot return procedures etc.
• Ad Hoc Departmental audits & Feedback
• Vansheet recons spot checks
• Despatch recons spot checks
• Despatch stock movement procedures spot checks
• Production stock recons & performance
• Workshop Jobcard spot checks
• Compare deal sheet prices to Syspro
• Spot checks on Staff rations issued out to verified list

Other

• Full admin managing function.
• Perform monthly Wage recon (including verifying all supporting information)
• Handling queries from drivers to manage debtors accounts.
• All reconciliations are done on a monthly basis and reconciling items are cleared to the satisfaction  of the Financial Manager
• Be available to assist in other admin function as and when needed
• To assist the Financial Manager with administrative duties
• Queries
• Stock
• Accounts
• Reconciliations
• Logistics

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Minimum Requirements

Educational and Qualification

• Matric
• Valid Driver’s License (Code 10) with PDP
• 3 to 5 years’ experience in a sales function.
• Driver salesman experience beneficial.

Knowledge

•  Organisational / business unit processes
• The sector and its offerings
• Sales planning
• Meeting sales goals
• Coaching
• Audit and compliance
• Recent laws and regulations

Skills

• Verbal and written communication
• Computer literacy
• Report writing
• Interpersonal
• Logical thinking
• Analytical thinking
• Decision making
• Presentation and facilitation
• Negotiation
• Organizational awareness
• Influence

 Internal

• Sales Representatives
• Telesales
•  Finance
• Distribution
• Line managers
•  Promoters

External

• All General Trade customers

Duties & Responsibilities

• Ensure efficient and cost-effective product distribution
• Ensure driver teams deliver according to mapped and optimised routes
• Ensure all new and old customers are plotted on the GPS system
•  Ensure orders are geared towards improving truck utilisation and loaves/km
• Ensure delivery teams invoices correspond with loading list before vehicle leaves bakery
• Ensure balancing of orders placed, delivered and returned
• Monitor driver orders for informal trade customers daily
• Monitor and track returns daily
• Craft and action plans to drastically improve returns
• Submit sales figures from drivers daily
• Ensure driver teams’ sales are in line with sales targets
• Source and distribute of key trade intelligence
• Provide actionable plans for improvements and combating competitor activities
• Ensure the capturing and allocation of all customer details
• Ensure all customer details and classifications are loaded correctly on new accounts and are correctly listed on existing accounts
• Ensure driver competency and delivery time management
• Support, train, discipline and lead the driver & van assistant teams to deliver sales excellence
• Employ efficient route riding system to see all customers within each month
• Evaluate on-the-job performance, and provide training on shortfalls identified