Multiple Job Vacancies at Value Logistics

Purpose of the Job

Manage and maintain the delivery quality, documentation, records, processes and procedures at the delivery points.

Roles & Responsibility 

• Make sure that the offloading crew is at the delivery point on time, in full as per the order and dressed in full uniform and compliant to the health and safety requirements
• Communicate effectively and efficiently with the dispatching depot’s controllers on the whereabouts of the vehicle should it not be at the delivery point 30 minutes before the booking slot
• Upon the arrival of the vehicle at the delivery point, make sure that the number of invoices matches the consignments loaded on the vehicle
• Ensure adherence to the delivery point rules, regulations and procedures at all times
• Communicate delays to the dispatching depot’s controllers for them to action in an attempt to resolve efficiently
• Make sure stock is offloaded and packed with due care
• Make sure to safeguard stock at all times. No stock may move before checked by yourself
• Make sure to advise the scanner at the delivery point if all is in order or if there are any discrepancies, and do not let he/she tell you
• Any discrepancies are to be recorded onto the Value Logistics discrepancy advise document detailed and in full
• Photos must be taken of any discrepancy, and the root cause must be highlighted
• This must also be communicated on the delivery point-specific communication platform along with photos send
• As soon as the crew is done, this must be communicated to the group in order for the Assist Claims Supervisor and or Loss Control to conduct investigations
• Returns must be safeguarded and communicated effectively till returned with the delivery vehicle or collected by another vehicle should the delivery vehicle not remain at the delivery point till completion of the delivery
• All PODs/GRVs and discrepancy advice are to be retrieved on the same day of the delivery from the delivery point and handed in at the Value Logistics depots, debriefing department for processing
• Management of corrective and preventive actions logged to ensure that they are being actioned and resolved admin office to monitor their hours and spend

Minimum Requirements

• Matric
• Relevant qualification
• 2 years of relevant experience within the supply chain or relevant field

Skill Required

• Administrative capabilities
• Computer literate
• Good communication skills
• Planning skills

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Purpose of the Job

• Repairing of accident-damaged vehicles and Equipment.

Roles & Responsibility

• Read the job card/quotation to establish what work needs to be done
• Check the vehicle against the job card/quotation and establish what parts are to be ordered
• Check for additional damage
• Order the necessary parts
• Carry out repairs whilst maintaining the required high standards
• Follow up on the parts ordered
• Check that the parts ordered are correct and not damaged
• Ensure that all parts to be painted go with the vehicle to the paint shop
• Strip and assemble the vehicle
• Make sure that all panel alignment and fitment of parts are correct
• Recheck the entire job, make sure the work is done and is of a high standard
• Do a physical check that the vehicle is roadworthy
• Check the assistant’s work
• Advise, assist, teach and manage the assistant
• Liaise with the Foreman, Estimator, Manager
• Drive cost savings, and repair instead of ordering items where possible
• Ensure that tools and equipment are looked after and kept in good working condition
• Ensure that the productivity and efficiency is at an acceptable standard
• Maintain professional conduct
• Assist in relevant operations/operational functions as required
• Ensure the dress code is in accordance with company Standard Operating Procedures
• Maintain housekeeping standards on a daily basis
• Ensure standards of Health and Safety are maintained

Minimum Requirements

• Grade 12 (Matric)
• Qualified Panelbeater

Skilled Required

• Able to execute panel beating functions
• Able to identify hazards and handle them with direct instructions/guidance in place
• Able to apply business principles and processes applicable to own work area/environment under general supervision
• Able to apply basic Health and Safety procedures relevant to own work functions under direct supervision

Personal Attributes

• Ability to work under pressure
• Committed
• Proactive
• Sense of urgency
• Energetic
• Team player
• Self motivated

Knowledge

• Fair knowledge of business principles relating to panelbeating
• Knowledge of basic Health and Safety procedures applicable to own job functions
• Understands the importance of Health and Safety
• Has sound knowledge of the services offered by the organisation and to whom
• Understands the business environment in which the organisation operates

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Purpose of the Job

• To repair, service and maintain all value vehicles as per job card.

Roles & Responsibility

• To carry out services, maintenance & repairs on all value vehicles as per job card
• Make sure the work area is clean at all times
• To make sure that flat rates on repairs are adhered to
• To sign off job cards, tick off service schedules, book all spares used on job cards ie: engine oils
• To fit the next service sticker & double check all work done by his / her assistant
• To make sure vehicles are out of gear before starting
• To attend to breakdowns & do fault finding on vehicles

Minimum Requirements

• Grade 12 (Matric)
• Qualified Diesel Mechanic
• 3-4 years experience in a workshop environment maintaining and repairing trucks

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Purpose of the Job

• To control the work of staff within the Forman Warehouse area by following the Standard Operating Procedures on the operation(s) in which they work.

Roles & Responsibility

• Control the work and processes by staff members within the area(s) for which you are responsible by following the Standard Operating Procedure on the operation
• Ensure that processes which form part of your area of responsibility are carried out according to the relevant Standard Operating Procedures
• Ensure that all Standard Operating Procedures are known, understood, documented, in place, managed and maintained and enforced
• Ensure that all tasks and activities are carried out efficiently and effectively
• Ensure that checking of stock is done effectively to ensure that the condition, quantity and description of the stock matches that of the documentation and stock-keeping
• Ensure that stock is handled correctly and that the condition of the packaging is maintained
• Resolve all issues raised within your area of responsibility
• Escalate all issues which cannot be resolved to the Operations Manager
• Ensure that stock is properly controlled at all times
• Assist in the preparation of as well as the process of performing stock takes and or cycle counts
• Ensure all processes flow smoothly throughout the operation
• Ensure all administrative tasks pertaining to your area of responsibility are carried out
• Ensure that the facility and stock are adequately secured and that all Loss Control policies and procedures are implemented
• Generate, pull, manage and maintain operational reports as required
• Ensure that customer requirements are met
• Ensure all equipment required to carry out the operational tasks is available and working
• Where required, ensure formal handovers are carried out to the nightshift

Minimum Requirements

• Grade 12 (Matric)
• Degree / Diploma in Supply Chain / Warehousing field beneficial
• 3 years of relevant experience within the warehousing environment
• Chemical / Dangerous Goods experience

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Purpose of the Job

• The purpose of this role is to manage the In-house operation successfully and ensure that operational expenses are maintained within budgeted parameters.

Roles & Responsibility

Operational

• Ensure that all Standard Operating Procedures are known, understood, documented, in place, managed, maintained and enforced
• Understand and know how to make use of the various systems in the business
• Keep all filing and administration up to date
• Monitor the processes of scanning, manifesting and authorising various In-house documents and dispatching of freight
• Ensure the effective utilisation, optimisation of vehicles and correct loading of vehicles
• Ensure vehicles are planned and ordered according to specific requirements and communicated to relevant parties
• Ensure all freight is correctly processed as per statuses
• Rectify any discrepancies from the receiving branch within the allocated time frame
• Order stationery timeously and ensure adequate quantities are ordered
• Report any variances
• Keep an awareness of operational difficulties and advise all parties accordingly
• Ensure quality reports conform to the requirements of the customer
• Evaluate and follow up on service levels with Manager and Customer Relations Manager
• Liaise with various departments within the Value Group regarding contract operations
• Ensure KPIs are of the correct criteria
• Inform the customer immediately if there are any delivery delays
• Handle and document all queries and customer complaints
• Monitor and compile daily and monthly reports (Health and Safety; Operational)
• Act on all non-deliveries regarding NDD’s and ensure out on delivery with Hub staff
• Manage and control RLOG returns and collections and ensure quality proof of delivery returned to RLOG
• Manage the POD process, report on a daily basis and consolidate at month-end
• Ensure accurate record keeping and maintain easy access to historical data
• Report any shortages or damages to the branches daily
• Open a handover register and ensure the driver signs for each POD
• Ensure customer satisfaction both internally and externally
• Liaise with the outbound department to source sufficient resources using SharePoint
• Ensure KPIs are of the correct criteria
• Inform the customer immediately if there are any delivery delays
• Handle and document all queries and customer complaints
• Monitor and compile daily and monthly reports (Health and Safety; Operational)
• Ensure customer satisfaction both internally and externally
• Liaise with the outbound department to source sufficient resources

Staff

• Manage leave, time and attendance of all staff. Report on all Absenteeism to Management.
• Drive skills development of staff through training and other initiatives as regularly as required and keep signed records on file. Advise Manager of potential Staff.
• Identify problem areas and initiate IR and HR processes as required
• Ensure that all staff are well managed to improve productivity, reduce overtime and ensure that staff are motivated and productive

Quality, Health and Safety and KPI’s

• Ensure that customer KPIs are known, understood, measured, managed, maintained and reported on monthly
• Ensure continuous improvement receives focus and is implemented
• Ensure proactive actions are taken to improve the operation
• Ensure standards of Health and Safety are maintained and that the requirements of the Occupational Health and Safety Act are conformed to
• Ensure that all monthly checks are carried out as required
• Ensure dress code is followed in accordance with company Standard Operating Procedures

Minimum Requirements

• Grade 12 (Matric)
• Degree/diploma in supply chain/logistics field beneficial
• 3 years of relevant experience within the logistics environment

Skills Required

• Leadership/managerial skills
• Administrative capabilities
• Computer skills
• Ability to identify and solve discrepancies in terms of stock condition and quantity
• Good communication skills
• Planning skills

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Purpose of the Job

• To offer the Company’s Express services to potential clients and secure new business.

Operational

• Acquire new business
• Source Sales lead by analysing niche markets and routes. Through these leads, establish contacts and liaisons with companies within these markets/routes
• Target potential clients and follow up by contacting them
• Determine whether the potential client requires our services and schedule and confirm an appointment where necessary
• Visit clients to explain the services we offer and ascertain the client’s requirements & freight specifications
• Evaluate the profitability of taking on the business
• Present estimates and proposals, both verbally and in written form
• Negotiate rates within a given parameter
• Attend to incoming telephone queries and enquiries from potential clients
• Facilitate processing of credit applications
• Obtain the credit application from the client and submit it to Head Office for approval
• Obtain any further information required by the National Credit Manager in granting the credit
• Advise the client where the credit has not been granted
• Inform clients of any changes relevant to their business, i.e., customs procedures, rate changes, etc
• Report on weekly activities and progress with respect to action plans
• Report back to the source of the sales lead on the outcome
• Comply with the management of the quality management system
• Be aware of procedures
• Understand and adhere to the job descriptions and work instructions
• Establish the requirements of the client and conform to them
• Ad hoc or additional duties and responsibilities related to the position which will be delegated by the superior
• Negotiate and discuss rate increases

Minimum Requirements

• Grade 12 (Matric)
• Bcom Tertiary Qualification
• Valid SA Driver’s Licence and reliable transport

Skills Required

• Judgement and decision-making
• Creative and innovative thinking
• Interpersonal skills
• Advanced Verbal & written communication

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Purpose of the Job

To offer the Company’s Express services to potential clients and secure new business.

Payroll Processing

• Processing of all salary input and monthly wages
• Ensure to query excessive overtime, Business km travel claims, or any deductions relating to renting a vehicle
• Ensure all earnings and deductions are authorised by the BU Manager.
• Ensure any BU Changes are correctly changed on VIP, and the reporting Managers are correctly captured on VIP
• Update of Pay points on a monthly basis
• Ensure Salary Increases are correctly processed on VIP
• Ensure deadlines are met
• Ensure CTC are correctly captured on VIP
• Ensure Perks Tax is correctly captured on VIP as and when applicable
• Ensure Salvage Loans are correctly processed

Medical Aid

• Ensure the billing for the Medical Aid – Discovery, Xelus and Sizwe are correctly captured on VIP
• Ensure all new members and dependents are correctly captured on VIP
• Ensure terminations are correctly processed on VIP, i.e. pro-rata EE and ER contributions
• Medical Aid payments are due by the third of the following month

 Provident Fund

• Ensure Provident Fund schedules are reconciled back to the VIP reports monthly
• Ensure for the Provident fund reconciliation function
• Ensure Provident Fund schedules reach the Provident Fund Administrators by the third of every month
• Other Third-Party Payments: Ensure Garnishee Order, Union, Bargaining Council, SARS, UIF, Skills, Social Security and VET payments are submitted to the Finance department before the sixth of every month for payment
• Ensure schedules are communicated to the Third Parties to ensure payment is distributed correctly

Reports

• Assist the Group Payroll Manager with the month-end reports: General Ledger export, Co-Reconciliation reports, Skills Provision, Leave Provision and Training Reports
• Ensure that the Wages are correctly processed on a Thursday morning
• Ensure leave applications are correctly processed on VIP and the NBCRFLI Council
• Ensure unpaid leave is correctly processed
• Ensure pay slips are uploaded to ESS a day before payday
• Printing pay slips for employees with no access to ESS and distribution

Minimum Requirements

• Grade 12 (Matric)
• VIP Course
• At least 3 years of VIP experience

Skills Required

• Strong administrative skills
• Organised
• Able to complete forms related to own working area
• Can complete administrative procedures with necessary directions and systems at disposal

Personal Attributes

• Attention to detail
• Able to work under pressure
• Adaptable
• Sense of urgency
• Persistent

Knowledge

• VIP
• Excel and Word
• Understands administrative procedures in own department

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Purpose of the Job

To repair, service and maintain all Value vehicles as per job card.

Operational

• Evaluate/check the vehicle for general defects before doing any repairs
• Write a technical report on the scope of repairs required to repair vehicle
• List spare parts needed to repair vehicle
• Strip components of vehicles
• Clean and assess parts for ware and damages
• Sign for spare parts received as requested
• Assemble stripped-down components with newly used parts
• Identify systems on components failure, discuss with Workshop Foreman and record findings on the job card
• List all tasks performed on the vehicle on the job card, the spares used and the time taken to complete each task
• Service and repair vehicle to OE specifications and schedules
• Perform standby/breakdown after-hour duty
• Maintain acceptable productivity and efficiency levels
• Report unsafe working conditions/equipment to Team Leaders/Workshop Foreman
• Assist in relevant operations/operational functions as required
• Maintain professional conduct
• Ensure the dress code is per company Standard Operating Procedures
• Maintain housekeeping standards daily

 Minimum Requirements

• Grade 12 (Matric)

Skills Required

• Able to apply basic Health and Safety procedures relevant to own work functions under direct supervision
• Able to identify hazards and handle them with direct instructions/guidance in place
• Able to identify and select relevant material and equipment needed
• Able to solve maintenance problems independently
• Able to administer the administration control, record keeping and reporting of maintenance activities

Personal Attributes

• Honesty
• Ability to work under pressure
• Committed
• Proactive
• Sense of urgency
• Energetic
• Team player

Knowledge

• Understand the importance of Health and Safety
• Knowledge of basic Health and Safety procedures applicable to own job functions
• Understands the operation of equipment and machines used during the maintenance process
• Has knowledge of administrative procedures and reporting procedures related to the maintenance process