Senior Payroll Administrator at Value Logistics

Purpose of the Job

To offer the Company’s Express services to potential clients and secure new business.

Payroll Processing

• Processing of all salary input and monthly wages
• Ensure to query excessive overtime, Business km travel claims, or any deductions relating to renting a vehicle
• Ensure all earnings and deductions are authorised by the BU Manager.
• Ensure any BU Changes are correctly changed on VIP, and the reporting Managers are correctly captured on VIP
• Update of Pay points on a monthly basis
• Ensure Salary Increases are correctly processed on VIP
• Ensure deadlines are met
• Ensure CTC are correctly captured on VIP
• Ensure Perks Tax is correctly captured on VIP as and when applicable
• Ensure Salvage Loans are correctly processed

Medical Aid

• Ensure the billing for the Medical Aid – Discovery, Xelus and Sizwe are correctly captured on VIP
• Ensure all new members and dependents are correctly captured on VIP
• Ensure terminations are correctly processed on VIP, i.e. pro-rata EE and ER contributions
• Medical Aid payments are due by the third of the following month

 Provident Fund

• Ensure Provident Fund schedules are reconciled back to the VIP reports monthly
• Ensure for the Provident fund reconciliation function
• Ensure Provident Fund schedules reach the Provident Fund Administrators by the third of every month
• Other Third-Party Payments: Ensure Garnishee Order, Union, Bargaining Council, SARS, UIF, Skills, Social Security and VET payments are submitted to the Finance department before the sixth of every month for payment
• Ensure schedules are communicated to the Third Parties to ensure payment is distributed correctly

Reports

• Assist the Group Payroll Manager with the month-end reports: General Ledger export, Co-Reconciliation reports, Skills Provision, Leave Provision and Training Reports
• Ensure that the Wages are correctly processed on a Thursday morning
• Ensure leave applications are correctly processed on VIP and the NBCRFLI Council
• Ensure unpaid leave is correctly processed
• Ensure pay slips are uploaded to ESS a day before payday
• Printing pay slips for employees with no access to ESS and distribution

Minimum Requirements

• Grade 12 (Matric)
• VIP Course
• At least 3 years of VIP experience

Skills Required

• Strong administrative skills
• Organised
• Able to complete forms related to own working area
• Can complete administrative procedures with necessary directions and systems at disposal

Personal Attributes

• Attention to detail
• Able to work under pressure
• Adaptable
• Sense of urgency
• Persistent

Knowledge

• VIP
• Excel and Word
• Understands administrative procedures in own department