Multiple Job Opportunities at Stellenbosch University

Duties/Pligte        
Over the past ten years, the Centre of Health Professions Education, now the Department of Health Professions Education (DHPE), has demonstrated significant growth in   terms of academic and scholarly outputs while continuing to provide a service to the Faculty of Medicine and Health Sciences (FMHS) with regard to Faculty development, digital technologies, simulation and language communication. 

The post of the Executive Head of the Department will become vacant by the end of 2024 and we are now seeking the services of an individual who can not only build on 

the current upward trajectory, but also enable the DHPE to extend its reach in terms of health professions education within the FMHS, across South and sub-Saharan Africa 

and elsewhere in the world. 

Job Requirements/Pos Vereistes        
General:

• Leading the DHPE in an innovative, inspirational, person-centred manner in the interest of building the standing and stature of the Department;
• Providing strong leadership towards the development and achievement of the Department's strategies, while also contributing to the development and achievement of 
•           University and Faculty strategies within the context of being a research-led university in Africa;
• Being recognised and serving as an authority in the field of higher or health professions education, with a strong external research profile as appropriate to the discipline;
• Maintaining high-level scholarly activity and keeping up to date with developments in the field as necessary to carry out the duties of the post;
• Maintaining their own continuing professional development;
• Integrating the Faculty values into all appropriate aspects of the job, respecting the dignity and diversity of all members of the Faculty community and its partners.

Research, innovation and impact:

• Pursuing, developing and leading research, innovation and impact at a benchmarked level, including national and international collaborations;
• Developing strategic direction within their own research area while providing over-arching leadership to staff in the Department in terms of their own research;
• Promoting the integration of their own research area with other research interests within and outside the Faculty;
• Maintaining a high quality record of regular and original research publications;
• Attracting research income on an individual and collaborative basis, to the field or discipline, to underpin high quality research activity;
• Providing high quality postgraduate supervision and attracting research students to the Centre;
• Participating in knowledge transfer activities.

Teaching:

• Undertaking research-led teaching in the M Phil in HPE; and regularly collecting, and responding to, student feedback;
• Supervising postgraduate students at PhD and Master's level;
• Contributing at a leadership level to Faculty policy and practice in teaching;
• Playing a significant role in the design, development and planning of modules and programmes within the subject area as required;
• Playing a significant role in the review of modules and programmes, and in quality assurance and enhancement as required;
• Developing innovative approaches to learning, teaching and assessment as appropriate;
• Providing timely feedback on assessments.

Faculty development:

• Actively contributing to the development, planning and implementation of activities within the DHPE;
• Being available to consult with staff within the FMHS on matters related to teaching, learning, and assessment;
• Mentoring and encouraging scholarly and educational leadership activities, including scholarship of teaching and learning.

Recommendation/Aanbeveling        

• Experience at management level, and of leading a large team;
• PhD in health professions education, or higher education;
• At least five year's experience of working within a tertiary institution;
• Proven national and international standing in health professions education;
• Proven track record of research in health professions education with a research profile commensurate with the level of associate or full professor;
• Existing networks and collaborations in health professions, or higher education in Africa or beyond;
• Sound experience in postgraduate supervision at both master's and doctoral level;
• Excellent written and verbal communication skills. 

Recommendations:

• A health sciences qualification;
• Experience of grant writing;
• Knowledge of an additional official South African language.

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Duties

• Effectively, accurately and timeously processing applications for South African citizens following an international school system, and evaluating school qualifications and recommendations on the suitability of applicants for possible admission to undergraduate programmes within the set closing dates and timelines;
• Establishing and expanding a knowledge base of international evaluation expertise in the Central Application Office;
• Providing an effective, professional and client-friendly service to South African undergraduate applicants with international qualifications, enrolled students, parents, and internal
• stakeholders in terms of applications, admissions and registration enquiries and processes;
• Continuously liaising with Stellenbosch International to ensure a standardised approach and maintaining quality service to our clients;
• Effective service delivery to faculties and student administration (Registrar's Responsibility Centre);
• Providing assistance to current students with regard to the Matriculation Exemption Certificate (verification, certification and processing of application documentation);
• Acting as the liaison between SU and USAf, Cambridge, SA Schools, and all other external stakeholders when it comes to international curricula. Including presentations;
• Contributing to the effective operating functions of the Central Application Office of the University;
• Continuously improving and streamlining the application and evaluation processes.

Job Requirements 

• A three-year bachelor's degree or equivalent (NQF 7) qualification;
• At least one year's administrative experience in either a higher education admission/application office, and/or a foreign school system, and/or a related environment;
• General office and administrative competence, insight, and clear systematic work methods;
• The ability to liaise appropriately and effectively with individuals at all levels, both within the University and with local/ international partners outside the University;
• Proven computer proficiency in the use of the Microsoft Office package (Word, Excel, PowerPoint, Outlook and Teams);
• Excellent verbal and written communication skills in English, with the focus on customer service;
• Excellent organisational and prioritising skills, as well as the ability to adhere to strict deadlines;
• Excellent time management skills and the ability to multitask under pressure;
• The ability to work independently as well as in a team;
• Making sound decisions and judgements as part of duties on a day-to-day basis;
• The ability to give attention to detail and work accurately;
• Understanding policy and quality assurance of processes and data and the ability to adhere to rules.

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Duties/Pligte    

• Teaching exercise to music classes as and when required, both as fill-in and scheduled class instructor;
• Effectively managing the group exercise budget as prescribed for the Group Exercise Instructors;
• Taking responsibility for new product development initiatives;
• Managing all aspects of staffing within the Group Exercise section, which includes the recruitment of instructors, training and development, performance management, any disciplinary matters, and any administration as required under the guidance of the Gymnasium Manager;
• Striving to reach set usage and occupancy targets in line with the strategic objectives of the Gymnasium;
• Preparing monthly and/or weekly reports regarding membership base and usage of all classes;
• Ensuring that all member queries, complaints and compliments are resolved timeously;
• Ensuring that all general administration within the section is completed timeously;
• Ensuring that Standard Operating Procedures (SOP's) are developed, established and implemented across the Group Exercise section within the facility;
• Ensuring that all instructors are suitably qualified to teach the respective classes;
• Organising monthly workshops where the sharing of knowledge is encouraged;
• Ensuring that daily, weekly and monthly instructor contact sessions are being held and accurately recorded, including class reviews;
• Implementing and managing an effective Health and Safety process to ensure that the aerobics facilities are neat and tidy at all times and complying with the Health and Safety regulations;
• Assisting the General Manager with any other ad hoc projects;
• Being a part of the senior management team of the Gymnasium as the Head of the Department and the Manager on Duty;
• Establishing an effective and positive supply chain management system with key suppliers to the facility;
• Adhering to the company's financial and HR policies and procedures at all times.

    Job Requirements/Pos Vereistes    

• Grade 12;
• Related Exercise-to-Music certifications (bootcamps; aerobics, step; spinning; etc);      
• At least two to three years' experience in the health and fitness industry;       
• Computer literate (Microsoft Office: Word, Excel and Outlook);       
• Excellent planning, administrative and organisational skills;       
• The ability to analyse and solve problems pro-actively;      
• The ability to adhere to strict deadlines;       
• The ability to work independently and effectively under pressure;       
• Member-centric;       
• Sound knowledge of financial procedures, invoicing and budgeting;       
• Excellent attention to detail;       
• Excellent written and verbal communication skills in Afrikaans and English;      
• The ability to thrive in a team within a diverse work environment;       
• Good conflict management skills;       
• Willingness and availability to work after hours and during weekends.

Recommendation/Aanbeveling        

• Management diploma;
• Previous experience in managing instructors will be a distinct advantage.

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Duties/Pligte    

• Providing secretarial and administrative support to the director and staff members;
• Administering and scheduling the activities for the CBCB;
• Scheduling appointments for, and managing of electronic diaries of staff;
• Receiving guests and visitors;
• Making travel and accommodation arrangements when needed;
• Responsible for preparing and arranging the Centre's functions, meetings, agendas and reports;
• Liasing with internal and external stakeholders;
• Coordinating effective communication channels to both Centre personnel and clients;
• Handling of all correspondence and enquiries, including referral to a higher level if needed;
• Typing letters, memoranda and other relevant documents;
• Responsible for the administration of the postgraduate programmes offered by the Centre;
• Annual capturing of the CBCB's research publications;
• Responsible for the financial administration of the Centre, including procurement of equipment, goods and services;
• Responisbile for the management of the CBCB's assets;
• Maintaining an effective filing system;
• Providing support with the maintenance of the website;
• Handling workshop / short course administration.
• Verskaf sekretariële en administratiewe steun aan die direkteur en personeel;
• Administreer en skeduleer aktiwiteite vir die Sentrum;
• Reël afsprake vir, en bestuur die personeel se elektroniese dagboeke;
• Ontvang gaste en besoekers;
• Tref reis- en verblyfreëlings wanneer nodig;
• Verantwoordelik vir die reël en voorbereiding van die Sentrum se funksies, vergaderings, en opstel van agendas en verslae;
• Skakel met interne en eksterne belanghebbendes;
• Koördineer effektiewe kommunikasiekanale met die Sentrum se personeel en kliënte ;
• Hanteer alle korrespondensie en navrae en verwys na 'n hoër vlak indien nodig;
• Tik en versorg briewe, memorandums en ander toepaslike dokumente;
• Verantwoordelik vir die administrasie van die Sentrum se nagraadse programme;
• Jaarlikse vaslegging van die Sentrum se navorsingsuitsette;
• Verantwoordelik vir die Sentrum se finansiële administrasie, insluitend alle aankope van toerusting, goedere of dienste;
• Verantwoordelik vir die Sentrum se batebestuur;
• Die byhou van 'n effektiewe liasseerstelsel;
• Hulpverlening met die instandhouding van die webblad;
• Hanteer werkswinkel- / kortkursusadministrasie.

Job Requirements 

• A post-matric secretarial or administrative qualification, or equivalent;
• At least five years' relevant secretarial and/or administrative experience;
• Excellent spoken and written communication skills in English;
• The ability to liaise appropriately with individuals at management and other levels, both within and outside the University;
• The proven ability to perform tasks independently;
• Proven computer proficiency in the use of Microsoft Office (Word, Excel, PowerPoint, and Outlook);
• Proven high-level organising skills;
• The ability to function under pressure without compromising accuracy;
• Outstanding interpersonal skills.
• 'n Naskoolse sekretariële of administratiewe kwalifikasie, of gelykwaardig;
• Minstens vyf jaar se toepaslike sekretariële en/of administratiewe ervaring;
• Voortreflike mondelinge en skriftelike kommunikasievaardighede in Engels;
• Die vermoë om toepaslik met persone op bestuurs- en ander vlakke binne, sowel as buite die Universiteit te skakel;
• Die bewese vermoë om take selfstandig uit te voer;
• Bewese rekenaarvaardigheid in die gebruik van Microsoft Office (Word, Excel, PowerPoint, en Outlook);
• Bewese vermoë om aktiwiteite op hoë vlak te organiseer;
• Die vermoë om onder druk te funksioneer sonder om akkuraatheid in te boet;
• Uitmuntende interpersoonlike vaardighede.

Recommendation/Aanbeveling    

• Good communication skills in Afrikaans;
• A general working knowledge of scientific terminology;
• Prior experience of working in a higher education environment.
• Goeie kommunikasievaardighede in Afrikaans;
• 'n Wye algemene werkskennis van wetenskapsterminologie;
• Vorige werkservaring in 'n hoëronderwysomgewing

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Job Description: 

As a Technology Transfer Officer, you will play a crucial role in bridging the gap between our scientific research and market opportunities. Your unique blend of scientific knowledge, marketing acumen, and business development expertise will be essential in identifying, protecting, and commercialising new technologies. You will work closely with researchers, industry partners, and the Deputy Director of Technology Transfer to ensure successful technology transfer and commercialisation.

Duties/Pligte    The key responsibilities of the incumbent will be to work closely with other members of the Innovus technology transfer team on the following key performance areas:  

Networking and Marketing 

• Establishing and maintaining productive relationships with SU's academic and research community to stimulate awareness of IP issues, commercial opportunities, and to encourage an innovative and entrepreneurial culture within SU;
• Enabling and supporting the technology disclosure process at SU;
• Setting up meetings, and arranging and managing events to market Innovus and SU technologies on and off campus;
• Actively providing information to update the social media and website information of Innovus with news, events information, funding opportunities, entrepreneurship opportunities, etc.;
• Creating marketing materials and campaigns to promote technologies and attract potential partners and investors;       
• Appropriately marketing SU's IP to identify and engage commercial partners / investors;
• Reporting to the Deputy Director: Technology Transfer and working in close collaboration with the other technology transfer team members. 

Evaluation and protection 

• Evaluating invention disclosures, carrying out the due diligence process for protection, and identifying the feasibility of the technology/project for commercialisation;
• Coordinating and managing technology transfer projects from discovery to commercialisation;
• Grasping technical concepts quickly, and translating these into commercially viable proposals;
• Identifying appropriate routes of IP exploitation;
• Conducting novelty searches and competitor analyses;
• Conducting market research to identify potential applications and target markets for new technologies;
• Analysing business opportunities;
• In collaboration with external patent attorneys and the Deputy Director: Technology Transfer, providing input into patent prosecution and patentability as this may influence the commercialisation strategy;
• Timely application and identification of appropriate agreements to facilitate protection and exploitation of IP. 

Commercialisation 

• Identifying potential industry partners for specific technology commercialisation opportunities;
• Constant and very proactive liaising with the industry in order to facilitate technology transactions, including negotiating potential licensing transactions;
• Engaging in technology licensing and new venture formation processes, in particular structuring, negotiating and closing deals;
• Working effectively with key stakeholders, assertively influencing them and, where appropriate, showing tenacity and persistence in business development situations;
• Monitoring commercial relationships and related agreements. 

Communication and other duties 

• Communicating regularly and effectively with other members of Innovus, including regular meetings with the Director: Technology Transfer, to ensure effective management of SU's IP;
• Carrying out such other duties relevant to the incumbent's experience as requested by the Deputy Director: Technology Transfer;
• Developing novel and exciting communication strategies to raise awareness on IP and technology commercialisation for SU stakeholders;
• Communicating and collaborating with the Division for Research Development as required.  

Working environment 

• Engaging in the structuring, negotiation and closing of licensing deals and new venture formation;
• Engaging with the Deputy Director: Technology Transfer on commercial opportunities and IP strategies;
• Regularly interacting with researchers, industry partners, legal and international experts, and administrative staff;
• Engaging with the Stellenbosch University LaunchLab team on entrepreneurship activities;
• Liaising with colleagues in the technology transfer team, and within Innovus and SU, to contribute to the development of good practice in technology transfer. 

Freedom to act and decision-making 

• Contributing to the delivery of a range of outputs, including technology disclosures, protection of SU's IP, licence and investment deals and new venture formation.

Job Requirements/Pos Vereistes    

• A postgraduate scientific or technical degree in the Natural Science or Health Science discipline;
• An MBA, or a qualification in marketing or related commercial field will be advantageous;
• At least three years' relevant experience;
• Proven ability to conduct market analysis and develop business strategies;
• Involvement in a commercial transaction from start to finish will be advantageous;
• Project management skills with the ability to manage multiple projects simultaneously;
• Good knowledge of intellectual property protection;
• Practical knowledge of commercialisation and investment networks;
• Good business acumen;
• Good organisational skills;
• Good IT skills, including word processing, spreadsheets (Excel), and email;
• Good communication and numeracy skills;
• Good public speaker;
• Creative and strategic thinking with a results-oriented approach;
• Excellent interpersonal and influencing skills;
• Proactive self-starter;
• The ability to support others as part of a team;
• Flexible and cooperative;
• High energy level;
• Willingness to travel locally and internationally, if required;
• A valid driver's licence and own transport. 

Recommendation/Aanbeveling    

• Experience in a technology transfer office at a university;·
• Experience of working within a scientific environment;
• Negotiation experience throughout a full value chain;
• Good understanding of the Intellectual Property Rights of Publicly Funded Research and Development Act (51 of 2008) and its regulations, as well as SU's Intellectual Property Policy;
• Good knowledge of technology transfer systems / processes.

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Duties/Pligte        
The incumbent is responsible for the provision of essential mobility, transport, and other related requirements / needs of Stellenbosch University (SU) on a cost-effective and sustainable basis. This includes:

• SU Transport Plan: Negotiating, implementing and rolling out the plan, parking management, bicycle rental and shuttle services;
• Optimisation and/or rationalisation of fleet vehicles to find the most cost-effective and sustainable solutions;
• Developing and refining supporting systems to keep up with new requirements and challenges;
• Providing competitive and effective services to US staff relating to the purchase, sale, and financing of vehicles;
• Providing 24/7 service to the SU community. 

Job Requirements/Pos Vereistes    

Please note that applicants who do not meet all the requirements, will not be considered. 

• At least fifteen years' relevant experience, with at least five years in a managerial capacity;
• Relevant postgraduate qualification (business management, logistics);
• Strong financial knowledge and skill;
• Knowledge of relevant legislation (Road Transport, National Credit Act, etc.);
• Thorough knowledge of the relevant market and products;
• Highly motivated and performance-orientated (high achievement orientation);
• Diplomatic and persuasive negotiator;
• The ability to work under pressure;
• Strong sense of business ethics;
• The ability to come up with / and generate new sources of income;
• The ability to analyse, develop and implement business strategies / processes;
• Excellent numeracy skills;
• Conflict management skills;
• Good communication and interpersonal skills;
• Excellent creative problem-solving skills;
• Good computer literacy (Excel, Word, etc.). 

Recommendation/Aanbeveling    

• Understanding of non-profit semi-state institutions;
• Experience within University institutions will be advantageous;
• Mature personal values system;
• The ability to manage change; 
• Quality and service mindset;
• Innovative and creative;
• Analytical thinking ability;
• Knowledge regarding transport matters / processes;
• Forward-thinking and visionary mindset;
• The ability to empower, inspire and influence others.