Multiple Job Opportunities at Biovac

About the job F&F Manager
JOB PURPOSE:

• The F&F Manager is responsible for overseeing the vaccine drug product manufacturing processes.
• This role ensures that products are manufactured in compliance with regulatory standards and company policies, maintaining the highest levels of quality and efficiency.
• The manager will lead a team, coordinating activities to develop and meet production schedules, optimizing processes, and implementing continuous improvement initiatives.

QUALIFICATIONS NEEDED:

• Tertiary qualification in life sciences, biotechnology, pharmaceutical sciences, engineering or in a relevant field preferably a degree in the following fields:
• Engineering
• Pharmacy or Pharmaceutical Sciences
• Biochemistry or Biotechnology

NECESSARY EXPERIENCE & INDUSTRY KNOWLEDGE:

• A minimum of 5 years working in a pharmaceutical manufacturing role
• At least 2 years working in aseptic manufacturing roles
• At least 2 years in a leadership role with demonstrated ability leading teams

KEY DUTIES & RESPONSIBILITIES OF THE ROLE:

• Leadership and Supervision: Lead and manage a team of skilled production staff, fostering a culture of excellence, collaboration, and continuous improvement. Provide guidance, mentorship, and regular feedback to team members, empowering them to reach their full potential and optimize their performance.
• Production Planning and Scheduling: Develop comprehensive production plans and schedules, considering factors like capacity, resource availability, and production targets, to meet manufacturing demands. Monitor and adjust schedules as needed, ensuring timely delivery of objectives while maintaining high quality and regulatory compliance.
• Process Optimization and Quality Assurance: Collaborate with cross-functional teams, to optimize manufacturing processes, ensuring efficient production and adherence to quality standards. Implement robust quality control measures, process validation, and cGMP guidelines to guarantee the consistent production of safe and effective products.
• Continuous Improvement Initiatives: Identify opportunities for process improvements, cost reductions, and enhanced productivity within the department and facilitate their implementation. Foster a culture of continuous improvement, encouraging team members to share ideas and contribute to the overall efficiency and effectiveness of the manufacturing process.
• Risk Management and Troubleshooting: Anticipate and mitigate potential production risks and challenges, swiftly resolving any operational issues to prevent disruptions to the manufacturing process. Conduct root cause analyses and implement corrective actions to address deviations and incidents in a timely manner.
• Cross-Functional Collaboration: Collaborate closely with other departments, such as Supply Chain, Engineering, and Quality Assurance, to ensure seamless integration and coordination of activities related to manufacturing activities.
• Performance Monitoring and Reporting: Develop and maintain relevant performance metrics and key performance indicators (KPIs) to assess the department's productivity, efficiency, and quality performance. Prepare regular reports for senior management, providing insights into production progress, challenges, and accomplishments.

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QUALIFICATIONS NEEDED:

• Degree or Diploma in Supply Chain, Buying and Procurement.
• SAP knowledge is advantageous.
• Recognition is given to Prior Learning and practical experience.

NECESSARY EXPERIENCE & INDUSTRY KNOWLEDGE:

• At least 3-5 years experience in a similar role within the pharmaceutical/ FMCG/ Chemical industry.
• Thorough knowledge and understanding (local and international) of the purchasing process with the manufacturing environment i.e. Pharmaceutical and/ or Chemical.
• Computer literate, MS Office with strong Excel skills, with a good working knowledge of ERP systems.
• Experience in managing, co-ordinating and administering buying processes.
• Experience in Best Practice in Procurement.
• Experience in quality management systems within a cGMP facility.

KEY DUTIES & RESPONSIBILITIES OF THE ROLE:

• Responsible to ensure that the Warehouse and Operations department and its respective sections deliver services and solutions in alignment with pharmaceutical quality system requirements.
• Ensure compliance in accordance with the Medicines and Related Substances Act 101 of 1965 and the Pharmacy Act 53 of 1974, and the organizations policies, procedures and other applicable laws.
• Continuously build and support a sound quality assurance culture aligned to cGMP within Biovac.
• Responsible for the Buying activities to support the Site operations.
• Ensure effective controls and systems regarding Buying are maintained across the company.
• Manage and maintain supplier forecast and delivery expectation.
• Interaction with All operational departments on site.
• Adherence to stock holding policies.
• Identify and implement value adding activities in line with the companys contentious improvement strategy.
• Compliance to company procurement procedures and policies.
• Keep the Site informed of deliveries expected and when service providers will be onsite.
• Responsible for obtaining quotations for respective departments, purchasing and the processing of appropriate documentation.
• Informing suppliers about goods received incorrectly and/ or out of specification to ensure the Goods Returned to Vendor process is adhered to.
• Do regular feedback with internal stakeholder and Suppliers, Vendors in terms of service and delivery OTIF.
• To be the contact person for Buying for clearing of shipments and recording and filing shipping documents.
• Ensure minimum deviation from Approved Vendor List for approved materials.
• Ensure all purchase orders are placed accurately, timeously and maintained in SAP ERP systems of the company.
• To process all invoices for services.
• Ensure compliance to all relevant legislation and keep abreast of buying trends, best purchasing practices and exchange rates affecting the purchase.
• To be familiar with Inco Terms and arrange best possible terms for Biovac.
• To attend to queries with customers and suppliers timeously and efficiently.
• To request COAs and/ or COCs as required.

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QUALIFICATIONS NEEDED:

• Matric/Grade 12 equivalent.
• Bookkeeping diploma or degree with accounting as subject.
• Recognition is given to Prior Learning and practical experience.

NECESSARY EXPERIENCE & INDUSTRY KNOWLEDGE:

• At least 5 years experience in debtors clerk function.
• Computer literacy.
• Previous experience on ERP System (SAP will be advantageous)
• Strong reconciliation skills.
• Banking and accounts administrator experience.

KEY DUTIES & RESPONSIBILITIES OF THE ROLE:

• Customer collections and manage debtors aged analysis as per agreed 90 days for all Covid related customers and 30 days for all private customers.
• Resolution of customer queries.
• Debtors age analysis to balance to the GL.
• Balancing of debtors control account at month end.
• Daily bank deposits to be entered and allocated.
• Online customer files to be organized, timely and complete with all necessary documents as per audit requirement.
• PODs to be forwarded to customers via email or courier.
• DOH report to be submitted timeously.
• Debtor's collections forecast report to be completed.
• Processing of credit notes and journal entries.
• Month end report to be done timeously.
• Allocate payment to correct debtors account, as per remittance advice/disbursement received and payment reconciliation.
• Filing as per audit compliance including filing of all debtor's documentation.
• Process journal entries.
• Intermediate proficiency in SAP.
• Intermediate proficiency in MS Office and SharePoint.
• Excellent understanding and working knowledge of creditors function and systems.
• Statistical Trending & Data Analysis.
• Review & Auditing Skills.