Buyer at Biovac

QUALIFICATIONS NEEDED:

• Degree or Diploma in Supply Chain, Buying and Procurement.
• SAP knowledge is advantageous.
• Recognition is given to Prior Learning and practical experience.

NECESSARY EXPERIENCE & INDUSTRY KNOWLEDGE:

• At least 3-5 years experience in a similar role within the pharmaceutical/ FMCG/ Chemical industry.
• Thorough knowledge and understanding (local and international) of the purchasing process with the manufacturing environment i.e. Pharmaceutical and/ or Chemical.
• Computer literate, MS Office with strong Excel skills, with a good working knowledge of ERP systems.
• Experience in managing, co-ordinating and administering buying processes.
• Experience in Best Practice in Procurement.
• Experience in quality management systems within a cGMP facility.

KEY DUTIES & RESPONSIBILITIES OF THE ROLE:

• Responsible to ensure that the Warehouse and Operations department and its respective sections deliver services and solutions in alignment with pharmaceutical quality system requirements.
• Ensure compliance in accordance with the Medicines and Related Substances Act 101 of 1965 and the Pharmacy Act 53 of 1974, and the organizations policies, procedures and other applicable laws.
• Continuously build and support a sound quality assurance culture aligned to cGMP within Biovac.
• Responsible for the Buying activities to support the Site operations.
• Ensure effective controls and systems regarding Buying are maintained across the company.
• Manage and maintain supplier forecast and delivery expectation.
• Interaction with All operational departments on site.
• Adherence to stock holding policies.
• Identify and implement value adding activities in line with the companys contentious improvement strategy.
• Compliance to company procurement procedures and policies.
• Keep the Site informed of deliveries expected and when service providers will be onsite.
• Responsible for obtaining quotations for respective departments, purchasing and the processing of appropriate documentation.
• Informing suppliers about goods received incorrectly and/ or out of specification to ensure the Goods Returned to Vendor process is adhered to.
• Do regular feedback with internal stakeholder and Suppliers, Vendors in terms of service and delivery OTIF.
• To be the contact person for Buying for clearing of shipments and recording and filing shipping documents.
• Ensure minimum deviation from Approved Vendor List for approved materials.
• Ensure all purchase orders are placed accurately, timeously and maintained in SAP ERP systems of the company.
• To process all invoices for services.
• Ensure compliance to all relevant legislation and keep abreast of buying trends, best purchasing practices and exchange rates affecting the purchase.
• To be familiar with Inco Terms and arrange best possible terms for Biovac.
• To attend to queries with customers and suppliers timeously and efficiently.
• To request COAs and/ or COCs as required.