Jobs at Aspen Pharma Group

OBJECTIVE: 

• Perform full payroll function (start to end), administer a portion of 15 payrolls, 600 heads. The purpose of the position is to ensure that all Payroll and HR Administration is done accurately and timeously.

MAIN DUTIES:

PAYROLL ADMINISTRATION

• Capture, calculate and ensure accurate processing of payroll from input to output
• Completion and submission of unemployment insurance forms (Monthly UIF Returns)
• Provident fund withdrawal forms to be completed accurately for tax purposes
• Provident fund, PAYE, IRP5’s, EMP 201/501 and Directives to be accurately submitted
• Submission of EMP201 returns
• Submission of EMP501 reconciliations
• E-filing Submissions e.g, Directives
• Monthly recons to be created, reconciled and submitted to Medical Aid Providers, SARS, Alex Forbes, etc.

CUSTOMER SERVICE

• Handle all salary and benefit queries according to divisional requirements
• Timely and accurate response to internal and external customer queries
• Regular feedback sessions are held with the customer to ensure continuous improvement

MANAGEMENT OF LEAVE

• Attend to all leave administration, filling, capturing and recons, etc.
• DIY Leave Audit (Systems administration and maintenance)

BANKING

• Create EFT payments, salaries, 3rd parties, etc.
• Adhoc payments

FINANCIAL

• Mitigate risks by ensuring accuracy with all allocation of payments
• Cashbook and ledger interface to Baan

CONTINUES IMPROVEMENT PROCESSES

• Capture / calculate payments, input into payroll
• Tracking, capturing and management of time sheet/s
• Attend to Garnishee Order queries from attorneys
• Review all payroll input for monthly payroll, e.g, accurate processing of employee entitlements and statutory deductions which may include tax, pension, medical aid contributions, etc.
• Prepare manual ad-hoc payments to staff members
• On completion of the payroll run, print and distribute reports and payslips where necessary
• Create & produce payroll reports on request
• Issue duplicate IRP5 certificates on request
• Filing
• Keep up to date with Legislative changes, policies &/or governance impacting the payroll environment.

COMPETENCIES

SKILLS

• Deadline driven
• Analytical
• Service orientation
• Report writing
• Communication
• Time management
• Financial

ATTRIBUTES

• Initiative
• Accuracy
• Customer focused
• Attention to detail
• Logical thinking
• Information seeking

KNOWLEDGE OF:

• Payroll processes
• Policies and procedures
• Finance

QUALIFICATIONS AND EXPERIENCE:

• Matric / Grade 12
• Human Resources and/or Payroll Administration Degree or Diploma would be advantageous
• Minimum 5 years payroll experience
• CRS System knowledge will be advantageous
• Experience of financial applications

Preference will be given to previously disadvantaged groups. Suitably qualified applicants are invited to submit their CV’s online on or before 24 June 2020. Please note that if you have not heard from the HR department within 30 days of this advert closing, your application has unfortunately been unsuccessful.

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ROLE PURPOSE:

• To implement, manage & control new group finance projects to improve efficiencies and ensure adherence to financial policies & procedures and controls. Perform ad hoc Financial Management or other key Finance Roles to Group companies.

SPECIFIC OUTCOMES / ACCOUNTABILITY:

PROJECTS – OVERALL

• Using Project brief from top management, do detailed analysis of Business Entity needs and compile Project Plan and Approach/Charter
• Ensure the Project Charter is kept up to date
• Project Team and Steercom
• Project scope
• Project approval levels
• Risk assessments
• Policies & procedures
• Work Instructions & Training Documents
• Time line
• Financial responsibility

PROJECT PLAN AND EXECUTION- AD HOC 

• Identify all areas of improvement and possible increased productivity within division Provide recommendations to reduce financial and time waste.
• Assist local teams in all Finance areas of ERP, BI or ad hoc projects/implementations
• Provide feedback and interact on a regular basis with local team manager and Group Finance Project Manager
• Provide monthly commentary on project status
• Financial, Business and Project issues and risks
• Arrange Project meetings
• Ensure implementation and adherence to financial controls within the business. Provide financial advice and direction within Business or specific Business Entity/ Division. Create financial awareness
• Ensure financial links to rest of Business remain in tact
• Promote link between finance and IT in order ensure improved systems are implemented
• Implement corrective action and monitor results
• Record lessons learnt and share with other Business entities
• Compile Training documents and Work Instructions
• Train division in new methods and processes
• Assist the local business during project and go-live phases
• Assist with all reconciliations between Group Reporting systems and identify improvements in the processes.
• Give hand over of project product to the Business

CUSTOMER SERVICE 

• Support line managers in business decisions
• Provide accurate information for decision making
• Ensure adherence to all deadlines
• All queries are followed up and resolved in the shortest possible timeframe within policy framework
• A professional attitude is displayed when responding to customer’s needs.
• Methods for improving customer services are proposed, developed and continuously updated.
• Internal and external customers are constantly updated as to the progress of their queries

FINANCIAL FUNCTIONS 

• Maintain financial accounting systems integrity and confidentiality
• Need to assist in preparing management account packs, year-end packs per head office requirements Ensure adherence to internal controls
• Review of disclosure schedules for accuracy VS ledger
• Assist business with reconciliations
• Review ledger reconciliations for completeness and accuracy
• Share Group policies and ensure policies are adhered to
• Set action plans form variance
• Analysis of management information
• Reconciling GFS to COGNOS
• Communicating differences
• Resolving reconciling differences
• GFS Master data maintenance
• GFS Testing & UAT
• Assist Group Financial Accountant with GFS Users Training
• Compiling Training Materials for User Training

CORPORATE GOVERNANCE 

• Ensure accounting adheres to IFRS and companies act
• Ensure internal controls are tested i.e. fixed assets verification, stock counts
• Improve internal controls on an ongoing basis
• Review balance sheet budget variance reports
• Manage statutory audit report

LEARNING AND GROWTH 

• Information is gathered about development needs
• Training and development is negotiated with manager.
• Learning solutions are identified, proposed and implemented according to ongoing personal and team development plans.
• Best practice is encouraged to ensure expertise. 
• Up-skilling and multi-skilling are co-ordinated in line with staff development.

EDUCATION AND EXPERIENCE REQUIRED

• B.Com and Articles or similar
• SAP FI/CO knowledge- advantage
• Min 1 year working experience in a manufacturing environment
• Good to at least have supervision of staff at article clerk level Prior experience in the interpretation and use of accounting standards and the Companies Act
• Experience in implementing financial controls will be beneficial l
• Experience in implementing new systems will be beneficial
• Must have a valid passport
• Must be able to travel (Local and International)

SKILLS AND ATTRIBUTES 

• Computer literate – proficiency in Excel, Word, PowerPoint and SAP, BPC, TM1
• Planning and Organising
• Time management
• Problem solving
• Budgeting
• Analysing trends
• Decision making
• Report writing and presentation skills
• Project management
• Forecasting
• Initiative
• Attention to detail
• Team player
• Project implementation
• Corporate governance

ASPEN COMPETENCIES 

• Performance Driven
• Accountability/ Ownership
• Deals with Ambiguity/ Embraces Change
• Communicates Effectively
• Continuously Grows & Develops
• Takes Action with integrity