Current Vacancies at Engen

Purpose of the Job

• To ensure that transport vendors, which are critical to Engen's supply chain, are paid timeously and accurately and according to specific contractual terms. To oversee the Transhipping and Distribution (TD) account’s payable function and maintain and implement enhancements to the relevant systems with the objective of ensuring the completeness and accuracy of all accounting records and adherence to company policy

Who You Are:

• You have excellent interpersonal, communication, problem-solving and analytical skills
• You are noted as someone that has a concern for accuracy and has a keen eye for detail
• You have a remarkable track record and have excelled in the roles assigned to you
• You have the ability to work with people of various levels, both in the organisation and in the broader business environment
• You are able to work well in a stressful environment and with little or no supervision
• You have excellent analytical skills and the ability to recognise the impact of the macro environment on Engen

What you’ll have done before:
Baseline:

• NQF Level 7 qualification (Degree: Commerce) BCom Finance or BCom Accounting or equivalent
• At least 5 years’ experience in accounts payable or material management or sales and distribution. 
• At least 2 years in a management role.
• SAP experience in SAP FI/MM/SD
• Demonstrable strength and flair in financial accounting/IFRS
• Ability to work successfully in an ever-changing environment and navigate ambiguity
• Advantageous:
• Post-graduate qualification in Accounting 
• At 5 years’ experience in Accounts Payable environment
• Oil & gas experience

Exciting Challenges you might face in the role

• Collaborate with various business departments in order to provide accurate financial information and value-added analysis for the purpose of informed decision making and complying with statutory regulations
• Lead various projects as part of the functions of your role
• Deliver excellence, amidst tight deadlines and high expectations
• Ability to work successfully in an ever-changing environment and navigate ambiguity

What you’ll be doing:

• To develop and maintain processes to support TD function; To review and analyse TD processes to ensure risks are identified and mitigated
• Ensure TD supplier reconciliations are performed and reviewed and meet required standards thereby ensuring agreement between Engen records and vendor records, highlighting anomalies and ensuring resolution, ultimately ensuring accurate accounting records.
• Ensuring that TD Vendors are paid as per their contractual terms, actively managing late payments, ensuring that there are no duplicate payments thereby ensuring accurate accounting records for Engen.
• Drive required to support business improvement processes/initiatives; Identify possible system enhancements and drive these with the Procure to Pay Manager thereby increasing automation levels and improving on quality of services offered.
• Managing effectiveness of TD team ensuring skills gaps are addressed, ensuring adherence to roles and responsibilities, and ultimately improving the customer experience

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Purpose of the Job

• To contribute in the optimization of the distribution scheduling operations by collecting performance data, ensuring that the correct bulk fuel products are scheduled to be available at the depots and scheduled for delivery to the customer by means of order generation and fulfillment routing and scheduling, despatching and ensuring the preparation of admin at the most cost effective manner and analyzing and translating data into recommendations for improvements in supporting timely and economical product delivery to customers through the order to delivery process

JOB lEVEL: FM
Location:Engen Court (CTO)
WHho Are You:

• You have a good ability to perform work with the end in mind and knowing what/how to prioritize
• You have excellent interpersonal and communication skills
• You have a clear eye for detail and can identify and solve problems timeously
• You understand the importance of punctuality and time management and adherence to it.
• You have a reputation for being insightful, honest, and operating with integrity

What You’ll Have Done Before:
Baseline:

•  NQF Level 6 (Road Transport)

Experience:

• 3 years+ in Fuel industry.
• Petro-chemical (Operations/Commercial & Retail)
• Operations/Distribution business processes
• Transport Operations/Fuels Distribution
• Customer order fulfilment/Marketing principles
• SAP – TD, SD & HR
• SAP MM
• Knowledge of HSEQ
• Exciting Challenges You Might Face In The Role
• Managing time during busy periods of the month / year.
• Able to handle several different duties at one time
• To maintain consistent communication to internal and external customers
• Learning about a broad range of equipment and contractors in the Retail Petroleum Industry
• Troubleshooting workorders and finding solutions for justification.
• Operate effectively, even when things are not certain, or the way forward is not clear

What You’ll Be Doing - 1

Planning And Scheduling

• Forecasting schedule depicting per location the product 
• Daily progression sheets per storage facility indicating available inventory, planned receipts and daily demand balance to requirements (7 days)
• Daily Delivery schedule by depot indicating requirements by:-    Product/ Customers/ Quantity/ Resources 
• Replenish Order creation Point-to-Point on time and correct. Business continuity. Relevant to rail, road and pipeline, submitted within SLA.
• Convert Forecast to Replenishment Plan for weekly cycles
• Monitoring of Ops notices and react to plan immediately when available
• Nil penalties incurred, demurrage and vehicle standing time due to planning errors  
• Monthly report indicating:- to plan Depots stocks equal inventory targets e.g. 7 days at all storage facilities at the most economic level:- Standards

Depot daily feedback indicating that the schedule met all requirements:-

• Daily report indicating supply met the demand 100%
• Accommodation balances with other oil companies managed daily and repayment plans agreed with the Supply, Trading & Optimisation Department on a monthly basis
• Manage the Banking Principle monthly balances with host or detents at plant level and ensure balances are always positive. 
• Communicate stock balances to all oil companies involved at plant level  
• Economically efficient application of transport modes and depot inventory infrastructure
• Setting of inventory targets per locations and per geographical area
• Monthly report indicating depot stock levels vs planned stock levels with various analysis
• MS support.

What You’ll Be Doing - 2
CUSTOMER/SERVICE PROVIDER AND CONTRACTOR INTERFACE

• Interact with customers and service providers
• Work with contractor to ensure deliverables are met
• Provide internal support to the contractor

COMPLIANCE TO PERFORMANCE CONTRACT

• Weekly feedback on performance deliverables Contract
• Identify development areas and take initiative to close gaps
• Manage workload/time to enable execution of IDP

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Who are you

• Good communicator
• High attention to detail
• Team player
• Excellent time management skills

What you’ll have done before:

• NQF Level 6 (Diploma in Accounting/ Finance/ Commerce)
• 3 years experience in Finance/ Business Analysis
• Understanding of Refinery Infrastructure 

What you will be doing

• Ensure support on debtors on a monthly basis and generate invoices to all customers and follow up to ensure payments are received 
• Generate and provide age analysis and statements and process all related SAP transactions 
• Support the credit management process through ensuring timeous processing of all invoices received from service providers 
• Ensure effective process and reporting through coordination of the EIH business plan, consolidation and reporting of relevant information 
• Identify areas for cost optimization and future revenue generation 
• Preparate and submit accurate monthly management accounts and commentary 

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Purpose of the Job

• To transport finished products over land to and from manufacturing plants or retail and distribution centers in order to meet delivery schedules and customer needs as per agreed SLA's.

Who you are:

• You are work focused, have the right attitude to work, positive and have the ability to accept change(s) in a delightful manner.
• You are an expert at executing instructions – customer service – time management.
• You are passionate about teamwork / team player.
• You have excellent driving ability, computer literacy skills. 
• You have a reputation for delivering on expectations & KPI’s.

What you have done:

Baseline:

• At least 5 years related driving experience, Code 14. Hazchem (preferable) .
• Matric mandatory. 
• Exceptional Driving Ability skills. 
• Deep knowledge of Petrochemical Industry, Hazchem (preferable).
• Experience working with Petrochemical, Dangerous goods.

What you'll be doing:

• To deliver bulk products from the Terminal/Depot by road in a safe and efficient manner as laid down in the policies and regulations of the Company.
• To operate and maintain the Bulk Trucks entrusted to you in accordance with Company standards. 
• Proactively Distribute products adhering to HSEQ guidelines.
• Building Customer Relations.
• Measuring Execution of deliverables as per the SI417a & SI417b (Standard Instruction).

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Purpose of the Job

• To process all maintenance job cards including payment processing and queries and provide co-ordination of the capex projects and processes to optimise efficiency while ensuring the return on company assets

Location: Zenex House (GRO)
Job Level: FL
Who You Are

• You have a good ability to perform work with the end in mind and knowing what/how to prioritize
• You have excellent interpersonal and communication skills
• You have a clear eye for detail and can identify and solve problems timeously
• You are happy to work in a team and look for opportunities to enhance your skillset
• You understand the importance of punctuality and time management and adherence to it.
• You are happy with exchanging ideas and willing to learn from others’ feedback
• You enjoy routine and work in a well-organized manner
• You have a reputation for being insightful, honest, and operating with integrity

What you’ll have done before
Baseline:

• Have more than 2 years of relevant Engen experience and worked closely with various internal Departments and External Contractors 
• Worked in a role where queries and enquiries are comprehensively managed and completed
• Interfaced with and administered queries for a broad array of internal and external clients via email, telephone, and online systems
• Able to work and manage your workload independently 
• Generally good IT skills with superior knowledge of Excel and SAP R3
• Able to extract, format and analyse reports 

Advantageous:

• Ability to work successfully in an ever-changing environment and navigate ambiguity
• Have worked in the role of trainer
• SAP Preventative Maintenance (PM) specific experience 
• Understanding basic finance and procurement processes
• Fair technical understanding of petrol station forecourts and forecourt equipment.
• Good organizational skills 

 
Exciting Challenges you might face in the role

• Managing time during busy periods of the month / year.
• Able to handle several different duties at one time 
• To maintain consistent communication to internal and external customers
• Learning about a broad range of equipment and contractors in the Retail Petroleum Industry
• Troubleshooting workorders and finding solutions for justification.
• Operate effectively, even when things are not certain, or the way forward is not clear

What you’ll be doing

• Processing job cards (JC) in the most time efficient way with reasonable accuracy.
• Attend to internal and external customer queries and find solutions 
• Administering documentation for ease of access to information.
• Assisting engineers with certain requests 
• Archiving documents and assisting with maintaining the shared inbox that forms the JC processing system
• Obtaining outstanding documentation from contractors
• Drawing reports to action certain SAP PM transaction tasks.
• Liaising with other departments on various matters

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Purpose of the Job

• Manage International Supply Chain commercial data, customer invoicing and trade positions for sales and purchases to ensure efficient business operations.

Location: Engen Court (CTO) – Cape Town
Job Level: FH
Who You Are

• You are problem solving person, analytical thinker
• You have experience in managing trading deals
• You are passionate about positive results.
• You have a reputation for being agile, attention to detail, punctual
• Exceptional Reporting Skills:
• You are a networking Fanatic
• What you’ll have done before:

Baseline:

• NQF Level 6 (Diploma or Advanced Certificate in Commerce/Finance or relevant)

 Experience:

• NQF Level 6 (Diploma or Advanced Certificate in Commerce/Finance or relevant)
• 5 years’ experience in Accounting or Finance related field
• Experience and knowledge of ETRM system

Advantageous:

• Experience and knowledge of SAP system

What you’ll be doing
TRADING DEALS:

• Provide necessary support to international trading deals by ensuring that the deals are captured accurately & timeously in the system, agree to invoices, transfer documents and pricing terms are prepared, invoices and debit/credit notes are prepared and sent to customers and reviewing of payments and receivable report for all subsequent costs and product costs

TREASURY SUPPORT

• Ensure that all deals are appropriately hedged by informing Treasury timeously and exposure reports are submitted to Treasury

REPORTING

• Ensure accurate and relevant reports are prepared and submitted as per the agreed format and timelines as well prepare the adhoc reports as and when required

 
NETWORKING AND RELATIONSHIP BUILDING

• Foster and sustain effective working relationships and rapport with the government authorities, business and management institutions, national and key industry players and service providers to keep abreast with latest development to capture new business opportunities.

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Purpose of the Job

• To perform all operational activities utilising plant equipment and resources in a safe manner and ina accordance to company policy procedures

Who you are:

• You are Work focused, Have the right attitude to work, Positivity and ability to accept changes.
• You are an expert at Executing instructions – Customer service – Time Management.
• You are passionate about Teamwork / Team Player.
• You have excellent Computer Literacy skills.
• You have a reputation for Delivering on expectations & KPI’.

What you'll have done before:

Baseline:

• Matric mandatory.
• 2 years’ experience in Terminal operations/Supply Chain.
• Receipt of various product grades via pipeline, ship and road.
• Dealing with other Oil companies, external surveyors and internal shipping teams.
• Ensure the plant operates effectively and contributing to minor maintenance at the terminal.

What you will be doing:

• The right products in the right quantities are received into stock.
• No accidents, contaminations or spills due to negligence of incumbent.
• Products are stored safely in line with policy guidelines and Standing instructions.
• The right products in the right quantities are stored in the right storage areas.
• Product handling take place in accordance with laid-down policy guidelines and Standing instructions.
• No delays in customer service due to incompetence of operator-all products dispatched on time as per loading documentation.
• The work area is maintained in a clean, safe and hazard-free condition.
• Depot equipment in good working order.
• Stocks are counted, tanks dipped on time as per agreed schedule.
• Perform minor plant maintenance as per instructions of Plant Supervisor.
• Interact with customers and service providers.
• Work with contractor to ensure deliverables are met.
• Provide internal support to the contractor.
• PPE Compliance.
• ZETO Rule Compliance.
• STOP Compliance.
• Comply to Environmental regulations.

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Purpose of the Job

• To ensure that preventative and reactive maintenance repairs are carried out on all Engen bulk delivery vehicles, in accordance with manufacturer's specifications and policies and procedures within acceptable time frames and within the approved budget and that strict compliance to HSEQ policies and procedures are adhered to

Who You Are:

• You are self-motivated individual with strong business acumen. 
• You are process driven, meticulous and consistent in application.
• You have excellent communication, interpersonal skills with exceptional stakeholder engagement skills and experience.
• You have a reputation for transparency, integrity and you are trustworthy.
• Demonstrate Engen’s values 

What you’ll have done before:

• NQF Level 5 (Higher Certificate in Diesel Mechanics)
• Qualified Diesel Mechanic - Trade
• 3 years post trade test experience in Diesel Mechanics
• Experience in fuel industry with specific experience in bulk tanker fleets
• Experience in fuel tanker operations and ancillary equipment on tankers

Exciting Challenges you might face in the role:

• implement distinctive mindset, behavior and culture to achieve high work performance.
• , interpret and champion the execution of Engen's policies and provisions of the Codes of Conduct & Business Ethics (COBE), Protection of Personal Information (POPI) and Anti-Bribery & Corruption (ABC), and undertake appropriate mitigation and/or intervention programmes to safeguard business operations, high staff discipline and industrial harmony.

What you’ll be doing:

• Ensure that workshop procedures are followed at all times.
• Ensure daily administrative reporting is done and submitted accordingly.
• Interact with customers and service providers and ensure deliverables are met.
• Foster and sustain effective working relationships with all stakeholders.
• Drive the development of competent working team.
• Enforce the implementation of applicable Engen procedures and guidelines and affect the compliance to statutory and legislative requirements.
• adhere to Engen's Health, Safety, Environment & Quality (HSEQ) policies and Zero Tolerance (ZeTo) rules.

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Purpose of the Job

• To prepare the statutory and management reports of the Group with the objective of providing shareholders, management and other stakeholders accurate financial information (prepared in accordance with applicable statutory regulations and rules) and value added analysis for the purpose of informed decision making.

Who you are

• You have excellent interpersonal, communication, problem-solving and analytical skills
• You plan well, are organised and have excellent time management
• You are noted as someone that has a concern for accuracy and has a keen eye for detail
• You have a remarkable track record and have excelled in the roles assigned to you
• You have the ability to work with people of various levels, both in the organisation and in the broader business environment
• You are able to work well in a stressful environment and with little or no supervision
• You are a team player and never miss a deadline

What you'll have done before:
Baseline:

•  CA (SA) with a minimum of 1-year post-articles experience at supervisory or managerial level in a finance or audit context
•  Demonstrable strength and flair in financial accounting/IFRS
•  And post-articles experience at Supervisory level in a finance or Audit context
•  Previous hands-on consolidation experience for a large group of companies similar to Engen in an external audit context or in commerce.

Advantageous:

•  Knowledge of SAP and SAP BPC consolidation system
•  Caseware experience
•  An understanding of petroleum industry

Exciting challenges you might face in the role:

• Collaborate with various business divisions in order to provide accurate financial information and value-added analysis for the purpose of informed decision making and complying with statutory regulations
• Lead various projects as part of the functions of your role
• Deliver excellence, admidst tight deadlines and high expectations
• Ability to work successfully in an ever-changing environment and navigate ambiguity

What you'll be doing:

• Oversee and perform the consolidation process 
• Oversee and perform the consolidation process 
• Management accounting - Financial accounting - Group accounting 
• Produce: consolidated balance sheets, consolidated income statements, consolidated cash flows, group management accounts and divisionalised management accounts 
• Perform operational and financial analysis 
• Forecast results and be involved in annual business planning 
• Provide technical accounting support
• Management of group statutory audit process 
• Drafting annual financial statements
• Ensuring a fully operational consolidation and reporting system