Capex Coordinator at Engen

Purpose of the Job

• To process all maintenance job cards including payment processing and queries and provide co-ordination of the capex projects and processes to optimise efficiency while ensuring the return on company assets

Location: Zenex House (GRO)
Job Level: FL
Who You Are

• You have a good ability to perform work with the end in mind and knowing what/how to prioritize
• You have excellent interpersonal and communication skills
• You have a clear eye for detail and can identify and solve problems timeously
• You are happy to work in a team and look for opportunities to enhance your skillset
• You understand the importance of punctuality and time management and adherence to it.
• You are happy with exchanging ideas and willing to learn from others’ feedback
• You enjoy routine and work in a well-organized manner
• You have a reputation for being insightful, honest, and operating with integrity

What you’ll have done before
Baseline:

• Have more than 2 years of relevant Engen experience and worked closely with various internal Departments and External Contractors 
• Worked in a role where queries and enquiries are comprehensively managed and completed
• Interfaced with and administered queries for a broad array of internal and external clients via email, telephone, and online systems
• Able to work and manage your workload independently 
• Generally good IT skills with superior knowledge of Excel and SAP R3
• Able to extract, format and analyse reports 

Advantageous:

• Ability to work successfully in an ever-changing environment and navigate ambiguity
• Have worked in the role of trainer
• SAP Preventative Maintenance (PM) specific experience 
• Understanding basic finance and procurement processes
• Fair technical understanding of petrol station forecourts and forecourt equipment.
• Good organizational skills 

 
Exciting Challenges you might face in the role

• Managing time during busy periods of the month / year.
• Able to handle several different duties at one time 
• To maintain consistent communication to internal and external customers
• Learning about a broad range of equipment and contractors in the Retail Petroleum Industry
• Troubleshooting workorders and finding solutions for justification.
• Operate effectively, even when things are not certain, or the way forward is not clear

What you’ll be doing

• Processing job cards (JC) in the most time efficient way with reasonable accuracy.
• Attend to internal and external customer queries and find solutions 
• Administering documentation for ease of access to information.
• Assisting engineers with certain requests 
• Archiving documents and assisting with maintaining the shared inbox that forms the JC processing system
• Obtaining outstanding documentation from contractors
• Drawing reports to action certain SAP PM transaction tasks.
• Liaising with other departments on various matters