Current Opportunities at Bidvest International Logistics

Job Purpose    

• To assume full responsibility for all aspects of commercial operations of the business units under the incumbents control to ensure that they are run profitably, safely and in accordance with the organisations Standards and Procedures as approved by the BIL Board of Directors and within the boundaries of the relevant legislations and by laws.

Qualifications & Experience    

• Matric
• BCom Logistics or National Diploma in Materials Handling, Logistics or Industrial Engineering.
• Minimum of 10 years experience in a broad spectrum of management, preferably in a Logistics or Supply Chain Environment.
• Well grounded in all aspects of planning, leading, organising and controlling. 
• Thorough knowledge and application of operational methods, Finance, reporting, legislation, Industrial Relations, Health and Safety administration, ISO administration, commercial negotiations, SLA management, Contract management and customer service.
• Sound inventory management.

Key Responsibilities    
PLANNING AND ORGANISING

• Responsible for the short, medium and long term planning for the business units under the incumbents control including operations, finance, administration, marketing, SHERQ, IT requirements and profitability.
• Establish reliable forecasts for the BU’s monthly and over 1, 3 and 5 years.
• Monitor these forecasts / budgets weekly and monthly and advise the Operations Director on market and customer changes and opportunities.
• Take initiative and corrective action to ensure forecasts / budgets are achieved and surpassed.
• “Trouble Shoot” existing or expected situations and take corrective action.
• Resolve day to day problems concerning all aspects of the business units which cannot adequately be dealt with by the respective Facility Managers.
• Ensure equipment and business units are capable of handling current and new business.
• Anticipate fluctuations in volumes and revenue to be earned and takes necessary corrective action.

BUSINESS DEVELOPMENT

• Responsible for developing, establishing, securing, and maintaining business opportunities for the BU’s, in consultation with Business Development
• Explore opportunities and the validity of new business options related to the business units.  Initiate proposals, co-ordinating and developing these into real opportunities.
• Keep abreast of market conditions and developments that may influence the business units or opportunities for the division.
• Plan / initiate promotional functions to further the division’s interests.
• Promote a positive public relations image of BIL amongst the local community, local authorities and industry.

CUSTOMER SERVICE

• Liaise and participate with the clients of the various business units in so doing building and maintaining good client relationships.
• Ensure that SLA’s are in place with each customer and that these are effectively managed.

PROFITABILITY

• Ensure that the respective business units’ pricing is competitive within the market whilst remaining profitable and keeping/securing business.
• Set standards around each business unit to ensure that the operations remain within the forecast profitability.

OPERATIONS

• Structure staff according to laid down staff compliments.
• Ensure safe methods of operating and that staff are trained to conform to these standards.
• Ensure that available equipment is in good order, relevant to the type of work being done, and follow a sound replacement program.
• Monitor the purchases of critical materials.
• Ensure that all legislated safety requirements and standards are adhered to.
• Keep abreast of developments in technology that would make the operations more efficient and more profitable.

INDUSTRIAL RELATIONS

• Build and maintain sound industrial relations in accordance with BIL’s IR Policy.
• Assist the HR Manager as part of the Negotiating team during substantive negotiations or Procedural Negotiations, from time to time as the need arises.

OPERATIONAL ADMINISTRATION

• Ensure sound administrative control of all operations.
• Ensure that the Quality Policy of BIL, the Occupational Health and Safety Act and the BIL SHERQ Management System are communicated to all employees and adhered to.
• Ensure sound accounting procedures are maintained in accordance with auditing requirements.
• Ensure necessary reports are submitted timeously, eg Board Report, Facility Report.
• Establish the necessary statistical information to assist in planning and controlling.

STAFF

• Institute control and discipline (if necessary) in all staff via direct reporting channels.  Ensures disciplinary procedures are adhered to.
• Employ or dismiss staff as and when the need arises, according to laid down procedures.
• Ensure that the BU”s have succession plans in place for selected staff and ensure that the incumbent has a successor or successors.

SECURITY

• Ensure that the BU’s have adequate and effective security staff and systems in place.

TRAINING

• Ensure that all business units complete an annual Training Needs Analysis / IDP for each staff member.
• Ensure that staff attend Training in accordance with the Skills Development Plan / IDP for each business unit.

Skills & Competencies    

• Advanced working knowledge of Microsoft Excel, Word and Power Point.
• Detailed understanding and working knowledge of Warehouse and Transport Management systems.

Closing Date    
2023/08/31

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Job Purpose    

• Draft Ex-Bond Bills of Entry in adherence with all relevant legislation, internal and external policies and procedures. Contributes to client satisfaction and legal compliance by successful release of cargo in accordance with  Customs and other governmental  requirements.

Qualifications & Experience    
Qualifications:

• Matric/Grade 12 certificate essential
• Customs certificate an advantage.

Experience:

• 5 to 10 years Customs experience (in framing ex-bond entries).

Key Responsibilities    
Key responsibilities of this role:

• Receiving instructions from Clients, extracting the warehousing entries from the records/computer, making calculations and framing of ex-bond entries, and assisting with the framing of prime ''into bond'' WH entries when required.
• Correlating documents and producing invoices for Ex-bond transactions.
• Running regular reports on CCL and excel as and when agreed with Customs including maintenance of a Bond register and acquittals.
• APDP related documentation and ensuring customs compliance at all time.

Main activities of this role:

• Monitor Bond Register / Acquittals.
• Tracking of documents and general record keeping.
• Tracking of documents and general record keeping Clients fully informed of the progress of the ex-bond entry.
• Update and inform relevant parties of changes to the Customs procedural manual (BCS).

Skills & Competencies    
Knowledge:

• Incoterms at an advanced level
• Knowledge of customs procedures
• Suitable qualification in terms of Customs Tariff Classification and associated General rules of interpretation, methods of valuation (GATT) and rules of origin (Customs Affairs course).

Skills:

• Proficiency in Cargowise
• Must be MS Excel literate at an intermediate level
• Must be able to communicate effectively verbally and in writing to 3rd parties
• Must be able to complete tasks accurately and promptly
• Must be able to meet tight deadlines
• Ability to make arithmetic calculations
• Ability to pay attention to detail/work with extreme accuracy.

Closing Date    
2023/08/30

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Job Purpose    

• Bidvest International Logistics seeks to employ a Commercial Manager wo will assume the full responsibility for all aspects of commercial operations of the business units under the incumbent’s control to ensure that they are run profitably, safely and in accordance with the organisations Standards and Procedures as approved by the BIL Board of Directors and within the boundaries of the relevant legislations and by laws.

Qualifications & experience    

• Matric (Grade 12)
• Degree / Diploma in Accounting/Finance/CA - Preferred or alternatively Logistics / Supply Chain / *Industrial Engineering
• 5 Years experience in a similar role
• Extensive experience in Contract management, new business development, Activity Based Costing, presentations, sales & marketing, customer relations, compliance management
• Drivers’ License (Code 08)

Key Responsibilities    
Customer Service:

 

• Conduct annual and ad hoc tariff negotiations.
• Assist business in dealing with customer complaints, concerns or issues surrounding contract terms and rates.
• Keep a record of Annual Rate Adjustment dates for each client and Ensure that clients receive annual rate adjustments

Negotiations:

• Coordinate and perform Client and Supplier rate negotiations.
• Research and investigate the establishment of fair and transparent commercial terms.
• Review indices such as SEIFSA, CPI and PPI and recommend escalation proposals to Exco and responsible GM's.                                               

Marketing:

• Provide input into the marketing strategy, including brand management, public relations and advertising functions. 

New Business Development:

• Actively Identify new business opportunities.
• Responsible for the preparation of quotes and tenders.
• Responsible for the recording and measuring of pricing proposals.
• Develop interactive Forums with internal departments and sister companies and attend sales meetings.
• Attend prospective client meetings.
• Liaise with and assist the Director of Business Development and the Tender desk with costings for national tenders.
• Undertake consulting exercises for clients advising on various solutions.
• Responsible for the collaborative development and reviewing of SLA's
• Responsible for the review of client contracts.

Project Management:

• Actively participate  in the implementation of new client take-on's, including but not limited to warehouse layouts, warehouse flows, vehicle selections,  systems set up, organizational structure and client contracts and rates.
• Responsible for the preparation, investigation and implementation of New Business and Tenders until hand over to the relevant business units.
• Plan and regularly review Warehouse and Transport processes.
• Responsible for the Management of specific OL Projects

Activity Based Costing:

• Undertake activity based costing exercises on a regular basis
• Conduct ad hoc client profitability studies as requested.

Strategic assessments/management reporting:

 

• Conduct regular operations Benchmarking exercises between departments.
• Evaluate new and existing opportunities, which involve sourcing, costing, and negotiation.
• Review monthly Financial results of the Division and provide a high level analysis for use by the OL Director and GM's,                                       

Management of Staff:

• Provide leadership to the Division by ensuring that staff levels are optimum and that key personnel are retained/attracted.         
• Ensure direct reports are appropriately trained and developed.
• Conduct annual Performance Appraisals with direct reports.

Risk Management:

• Ensure effective Risk management within the Division through Risk Assessments, which include customers cargo and the Company Brand and Corporate image.
• Conduct annual Excellence Charter Audits of all Business Units.
• Ensure Business Units operate within the boundaries of the law and appropriate standard

Asset Management:

• Source and introduce, where possible, best practice to ensure a competitive advantage    
• Obtain quotes on trucks, MHE, and advise on purchase vs lease options

General:

• Provide ad hoc costings and quotations.
• Conduct ad hoc feasibility studies
• Perform Internal investigations as and when required.
• Deal with Property Agents  when new Facilities are required.
• Manage properties effectively (compliance and costs)
• Assist with optimising the WMS, TMS and other systems within the business   

Skills & Competencies   

• Good communications skills
• Must be a self self-starter
• Ability to work under pressure and handle stress.      
• Good Interpersonal skills
• Good Leadership skills
• High level of ethical behaviour
• High degree of trustworthiness
• Good planning and organisational skills

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The successful incumbent should have at least 5 years experience within a learnership space in a medium to large organistation. 

Qualifications & Experience    

• National Diploma or degree in Human Resource Management or a National Diploma in Occupational Directed - Education Training and Development            
• A Registered SDF will be highly advantageous           
• Minimum 5 years experience as a Learnership Specialist within a medium to large organisation
• Equivalent working experience of 10 years in a similar environment

Key Responsibilities    

• Administration, coordination and project management of all learnership programmes            
• Participate in learner selection and recruitment for the learnership programmes            
• Ensure learnership and bursary information is accurately captured and readily available for compilation of monthly reporting, skills development, employment equity and BBB-EE reporting   
• Ensure learnership and bursary documents are accurately filed and maintained both manually and electronically            
• Reconciliation of bursaries and bursary agreements
• Administration of all TETA related activities (track DG progress and prepare reports for TETA activities, ensure all learners are enrolled on TETA database)            
• Ensure payment of invoices are in line with organisational financial policies and procedures            
• Recommendation of training providers in line with compliance requirements            
• Obtain and maintain accurate records relating to service providers            
• Assist and support the Learning and Development Manager with general training queries and requests            
• Assist employees with LMS related enquiries            
• Co-develop WSP/ATR submission to TETA            
• Orientation and Onboarding of learners, assessors and moderators onto the eLearning platform            
• Track the monthly submission of learner logbooks, attendance registers, assessments and progress reports            
• Monitor the learners progress and take remedial action when required            
• Ensure that external Assessors and Moderators have the required learner and programme information timeously            
• Ensuring TETA requirements are timeously met (External Moderations, Application for Discretionary Grants, Enrolement of learners)  
• To ensure that all BU Managers are familiar with the value added by the BIL Academy to the business and to promote a culture of learning within BIL            

Skills & Competencies    
Knowledge:      

• Strong understanding of the Skills Development legislation    
• Expert knowledge and understanding of SETA Legislative requirements for Learnerships/Discretionary Funding            
• BBBEE/EE knowledge and monitoring            
• Experience with eLearning platforms and digital learning            
• Management of Unemployed Learners            
• Experience in Learnership monitoring and tracking            
• Management of External Stakeholders (Assessors, Moderators, Training providers et al)            
• Processing and control of invoices for services rendered            
• Expert understanding of Assessor/Moderation concepts and procedures      

Skills      

• Ability to communicate fluently both verbally and in writing            
• Ability to work in a team in achieving agreed objectives            
• Ability to create rapport at all levels in different divisions            
• Organising skills-documentation and electronic records            
• Ability to use Microsoft Office (Excel, Word, PowerPoint) at an expert level            
• Strong financial acumen            
• Good project management skills
• Dead line driven           

Closing Date    
2023/08/29