Current Job Vacancies at Council for Geoscience (CGS)

Overall Job Purpose:    

Organisation, curation, preservation, classification and interpretation of all gemstones, mineral, meteorite and rock collections in the Council for Geoscience. Ensure cataloguing and capturing of all the information on relevant databases. To ensure that all collections are properly maintained, used, and expanded.

KEY RESPONSIBILITIES

Operations Management

• Provides expert scientific input on all museum collections.
• Provides oversight to the museum operations, ensuring efficiency and effectiveness.
• Supervise work with conservators, researchers, and staff.
• Develops and implements procedures related to the handling, storing, security, and use of specimens in line with international best practices.
• Develops and implements general museum and collection policies and procedures.
• Curates a comprehensive database and develops a framework to provide specimen unique identifications based on common species or objects.
• Examines specimens to determine condition and authenticity.
• Produces literary material on the museum collections for public consumption.
• Supervise the handling of internal and public enquiries.
• Implements established procedures associated with the physical tracking of specimens and align with existing catalogues and documentation.
• Accurate management of information associated with all museum specimens.
• Resolves complex problems on the CGS mineralogic, rock, and fossil collections.

Research and Development

• To ensure, consultation with the Manager of Knowledge Management unit, museum curator, and executives management, that museum collections are used for research purposes.
• Initiates and participate in research and publication programmers.
• Coordinates museum educational programmers for visiting schools.
• Ensures that the museum collections are used for scientific research purposes at regional, national, international, and inter-governmental level.
• Provides guidance and/or mentoring to junior staff in research, which involves the following:
  • Formulates research proposals, research methodologies, data collection and data interpretation.
  • Evaluates project results and edit reports of Junior Scientists for publication.

Project implementation Management

• Ensures that the CGS museum and its collections are properly organized, these include:
  • The CGS Gem, Mineral and Rock collections.
  • The CGS Fossil collection in Silverton.
  • The CGS Invertebrate fossil collection in Bellville.
• Ensures proper cataloguing of collections as well as increasing or enhancing the collections with the aid of the annual budget or donations and possible exchanges.
• Give inputs to the development of project and contract proposals.
• Implements risk mitigation measures as directed by the Unit manager/project manager.
• Leads tasks or projects and monitor project execution and budget expenditure in line with deliverables and objectives.
• Scientifically support the Geoscience Technical Programme (GTP) and/or commercial projects.

Quality Management

• Apply quality management principles, processes, and procedures.
• Ensures required documentation is complete, current, and stored appropriately.
• Leads and/or participate in the preparation of quality documentation and reports by collecting, analyzing and summarizing information and trends within the area of responsibility.
• Develops and implement operating manuals for work procedures in line with ISO certification.
• Evaluates project results, reviews and edits project proposals and technical reports.

Stakeholder Relations

• Compiles and present talks and presentations about the CGS collections to museum visitors.
• Presents work outputs or scientific results internally to other staff members, and externally at conferences or symposia.
• Liaise with relevant bodies/councils on technical/science museum related matters.
• Provides advanced advice to the Executive Management, and/or public and private sector organisations related field of expertise.
• Participates in scientific discussions at national and international conferences involving matters of scientific importance either in a specific field or variety of fields.
• Makes science-based contributions to research publications as first author or co-author in national and international journals.
• Provides expert scientific input into new Museum temporary exhibitions.

Learning and Development

• Mentors, coaches, and provides supervision and guidance in research of lower-level scientists regarding their geoscientific work and their progress.
• Initiates national or international training workshops /courses to strengthen skills transfer to junior staff in line with the Business Unit development plan.

BEHAVIOURAL ATTRIBUTES

• Ability to conduct geo-scientific investigations and research independently in the field of expertise.
• Ability to manage self on a project / technical level and meet deadlines.
• Ability to present geo-scientific investigations in a written report.
• Ability to present scientific papers to members of staff or externally.
• Ability to work in a team setting and provide guidance to junior members of a team.
• Ability to mentor and coach junior scientists.
• Ability to provide Research support.
• Ability to meet stakeholder needs and expectations.
• Ability to communicate (Oral and Written) clearly.
• Ability to solve problems independently.
• Technical report writing.

EDUCATION AND EXPERIENCE

• Grade 12; and
• MSc or equivalent in geology and/or paleontology and 5 years proven experience in a museum environment (handled mineralogical and fossil collections).
• PhD or equivalent geology and/or paleontology and 3 years proven experience in a museum environment (handled mineralogical and fossil collections).
• Registration with SACNASP will be an added advantage.
• Proven experience as a Curator or experience in a museum environment
• Proven and relevant of peer-reviewed publication in:
  • Heritage management and collections or
  • Museum and heritage sector practices

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Overall Job Purpose:

Responsible for procurement of goods and services in fair, equitable, transparent, competitive and cost-effective manner in accordance with relevant Public Management Finance Act, regulations and the organization’s policies and procedures.

KEY RESPONSIBILITIES

• Assists in developing and formulating relevant Supply Chain Management policies and procedures.
• Assists in coordination and compiling of annual procurement plan for the organisation.
• Facilitates the integration of SCM best practices into division/business unit planning operation.
• Prepares a periodic internal and National Treasury information report.
• Compliance with the relevant PFMA procurement regulations.
• Conducts strategic sourcing during the procurement cycle.
• Conducts demand management.
• Rendering effective and efficient tender management and administration support.
• Oversee Bid committee administration.
• Assists with collation of information for B-BBEE reporting.
• Communicates policy and procedures to both internal and external clients.
• People management.

KNOWLEDGE

• Knowledge and understanding of public sector Supply Chain Management models and processes.
• Good working knowledge of the Broad Based Black Economic Act 53 of 2003.
• Knowledge and understanding of the SCM regulations, practice notes, circulars and policy frameworks.
• Knowledge and understanding of the Preferential Procurement Policy Framework Act and its associated regulations.
• Ability to apply SCM Policies, procedures and practices.
• Ability to communicate and report on market intelligence data.
• Sound end to end Supply Chain Management Knowledge.
• Knowledge of relevant PFMA procurement regulations.

BEHAVIOURAL ATTRIBUTES

• Must be assertive and reliable.
• Excellent communication skills both verbal and written.
• Report Writing skills.
• Negotiation skills.
• Good team player.
• Must be well organized and deadline driven.
• Customer orientation.

EDUCATION AND EXPERIENCE

• Grade 12; and
• Bachelor’s degree in Supply Chain Management/Logistics Management/Business Administration/Management/Financial Management or equivalent.
• Minimum of ten (10) years’ related experience in Supply Chain Management of which five (5) years must have been at supervisory level.
• Proven experience in developing, implementing and reviewing of Supply Chain Management processes, tools and systems.
• Proven experience in project management.

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Overall Job Purpose : 

Responsible for implementation of risk operational management within the Council for Geoscience (CGS). 

KEY RESPONSIBILITIES

• Compilation and review of risk management policies, procedures, and methodologies in line with all statutory and regulatory requirements, best practice standards as well as business practices.
• Facilitates the implementation of the CGS Risk strategy and Fraud Prevention policy.
• Assists in maintaining the CGS strategic and Operational Risk Registers.
• Facilitates the update of the Risk Register through the Annual Risk Assessment workshops.
• Facilitates the implementation of the operational risk management within the organisation, support the business units in the undertaking of risk assessments as well as the development and deployment of risk mitigation strategies.
• Validate risks identified and assessed by the organisation.
• Assists Executive Management to set and implement risk tolerance levels for the organisation.
• Collaborates with internal stakeholders to drive Business Continuity Management.
• Monitors and reports on operational and strategic risk management issues in collaboration with CGS business units.
• Guides and monitor accurate reporting on control effectiveness, status of the risks and progress of corrective action implementation.
• Assists CGS business units in developing and monitoring key risk indicators.
• Analyze and report risk incidents and propose mitigating strategies.
• Roll out risk management training plans and compile reports.
• Ensures efficient management, control and compliance with all national legislation and organisation specific policies, procedures, and regulations.
• Ensures continuous development and improvement of Risk and Compliance methodologies in line with the industry and where necessary align with the organisation. Assist the CGS and other business units on ad hoc duties as they may arise.

BEHAVIOURAL ATTRIBUTES

• Self-motivated.
• Ability to achieve results.
• Strong business acumen and understanding of business processes.
• Strong and analytical thinking.
• Strong communication skills.
• Ability to engage senior stakeholders in the business.
• Professional attitude.
• Ability to build and maintain client relationships.
• Take initiative.
• Ability to make an impact and influence others.
• Good presentation skills.
• Ability to work in a team.
• Ability to work under pressure.

EDUCATION AND EXPERIENCE

• Grade 12; and.
• Bachelor’s degree or equivalent qualification.
• Registration with IRMSA will be advantageous.
• 3 – 5 years Risk Management experience.
• Experience of the Risk policy, Strategy and Risk register.
• Practical knowledge of Risk management methodologies.
• Computer literacy.

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Overall Job Purpose: 

To provide strategic leadership to Internal Audit function, ensuring the provision of an independent objective assurance and advisory activity that adds value to and improves the CGS’s operations by evaluating and improving the effectiveness of governance, risk, compliance and control management processes. 

KEY RESPONSIBILITIES

Strategic Audit Planning & Management

• Provides assurance on governance, risk management, and internal control within CGS.
• Provides strategic direction and operational leadership within the internal audit function in alignment to CGS strategies.
• Develops the CGS Internal Audit Charter and ensures that the methodology and framework is aligned and consistent with the organisational objectives.
• Conducts a review analysis of the identified strategic risks.
• Identifies the auditable areas based on risks identified and prioritisation.
• Develops and formulates the 3 year Rolling Strategic Internal Audit Plan.
• Develops and formulates Annual Internal Audit Plans based on the 3 year Rolling Strategic Internal Audit Plan.
• Proactively leads, manages, and supervises all the internal audit functional activities.
• Oversees and coordinates the implementation of the Internal Audit Plan.
• Communicates audit plans and resource requirements to the Audit and Risk Committee.
• Conducts research into the external environment (national and international) to identify best practices in terms of Assurance, Internal Controls, Risk Based Audits, Governance, etc.
• Develops a comprehensive audit programme for the evaluation of the management controls.
• Implementation of appropriate standards such as IIA and audit techniques, monitoring the effectiveness of corrective actions.

Operations Management

• Examining the policies and procedures (operational and financial controls, compliance with laws and regulations, and safeguarding of assets).
• Managing, coordinating, reviewing and appraising auditing work assignment(s) undertaken by service provider.
• Formulation of an audit methodology as well as an internal audit manuals.
• Preparing the risk and control matrix for audit engagements.
• Coordinate the execution of the Internal Audit plan.
• Drives the preparation and review the internal audit reports and present to management and Audit and Risk Committee.
• Recommend remedial actions on findings identified.
• Ensures the right resource is allocated to the right audit project.
• Conducts reviews on the audit work undertaken.
• Review the updates of International Standards for the Professional Practice of Internal Auditing, Treasury Regulations, King Code, and update the Internal Audit Charter and ensure alignment.
• Conducts preliminary investigation on reported fraud and corrupt activities.
• Verify the allegations against the evidence provided or gather the evidence, analyze and compile a report with recommendations.
• Oversee forensic investigations.
• Monitor and follow-up on the implementation status of internal audit recommendations and management action plans.
• Compiles clear and concise follow-up reports on implementation status of recommendations and management action plans, and further present it to the Management and Audit Committee.

Audit & Risk Committee Advisory Services

• Evaluates and analyse the requirement of PFMA, Treasury Regulations, Internal Audit Standards and develops an Internal Audit performance evaluation questionnaire to be completed by Audit and Risk Committee.
• Compiles the evaluation report based on the results of the questionnaire and present it to Audit and Risk Committee for approval.
• Communicating on a regular and ongoing basis with the EXCO management team and Audit and Risk Committee, Auditor General, and Audit Servicer Provider.
• Maintaining effective working relationships with the Audit and Risk Committee.

Project Management

• Manage and lead co-sourced/outsourced Internal Audit Function.
• Ensure the right resource is allocated to the right audit project.
• Monitors progress on audit projects, where there are gaps recommend improvement.
• Address challenges within the audit projects to ensure progress.
• Reviews the audit work and initiate Internal Audit meetings.
• Plan and develop a detailed audit programme for assigned audit projects.
• Identify and assign audit work to other Internal Auditors during the audits.
• Performs analytical reviews and testing procedures during audit projects.
• Prepares and present formal written internal audit reports for audit projects
• Manage and resolve disputes/ conflict that may arise during the audits.

Stakeholder Relations

• Liaise with Audit and Risk Chairperson, Audit and Risk Committee, Management, and Auditor General.
• Attends EXCO, ARC meetings, and other meetings deemed necessary.
• Maintain open communication with Management and Audit and Risk Committee, Auditor General and Audit Servicer Provider.

Quality Assurance

• Ensures implementation of the ISO accreditation process within the business unit.
• Ensures quality control of products and services and compliance with ISO, where appropriate.
• Monitor, evaluate and report on performance indicators.
• Conducts ongoing cutting-edge research and development of cutting-edge in the business unit.
• Executes all audit assignments/ work in accordance with the IIA standards.
• Reviews and ensure audits are conducted in accordance with IIA standards and code of ethics.
• Prepares clear and concise reports for audit and consulting engagements performed.

Financial Management

• Manage and monitor financial resources and assets of internal audit function.
• Executes prudent and proper management of the internal audit budget in line with CGS policies and Public Finance Management Act, 1999.
• Exercise proper implementation of financial management protocols within the business unit in line with CGS policies.
• Reports the expenditure against the budget to the Audit and Risk Committee.

People Management

• Executes prudent and proper human resource management within the business unit.
• Champion the skills development and transfer within the business unit.
• Implementation of the CGS performance management policy within the business unit.
• Mentors and coaches’ staff within the business unit where required.
• Promotes a culture and practices that reflect the CGS values and encourages good performance.
• Determines human resource requirements taking into consideration operational needs, skills scarcity, and retention capability.
• Supports a transformation programme of the CGS aligned with the objectives of the Employment Equity (EE) Act.

KNOWLEDGE

• Knowledge and experience of risk management strategy is essential.
• Knowledge and understanding of risk management, compliance, internal controls, and governance.
• Knowledge on the application of auditing methodologies, frameworks, and tools.
• Exposure and working knowledge of functional and legal requirements relating to the Audit and Risk Committee functions.
• Good understanding of the relationship between risk management and corporate governance.
• Ability to partner and supervise the performance of the outsourced internal audit function.
• Demonstrate knowledge of the principles of identification, assessment, and management of risk.
• Ability to identify and critically evaluate the elements of corporate governance and enterprise risk management in an organisation.
• Demonstrable ability to manage co-sourced internal audit function, in terms of the Professional Practices Framework of the IIA, the PFMA, Treasury Regulations, and the Protocol for Corporate Governance in the Public Sector.
• Demonstrates an understanding of the relationship between internal audit and enterprise risk management.
• Demonstrates an understanding of the specific risks related to operational activities and is able to contribute to the review of risks in operational areas.
• Must demonstrate an understanding of the principles of performance measurement and output targets designed to deliver organisational objectives.
• Working knowledge of the PFMA and Treasury Regulations.
• Fully computer literate with an advanced level of MS Office.
• Excellent communication skills and interpersonal relations.
• Strong organisational, planning, and ability to prioritise.
• Ability to manage staff within an outsourced environment.
• Excellent report writing skills and presentation skills.

BEHAVIOURAL ATTRIBUTES

• Consulting skills.
• Analytical skills.
• Presentation and Facilitation skills.
• Professionalism.
• Integrity, Objectivity, and Independency.
• Confidentiality.
• Proactive and self-motivated.
• Strategic Orientation.
• Change leadership and transformation.
• Relationship/ network building.
• Excellent communication skills that can link to top management to internal audit.
• Persuasion skills.

EDUCATION AND EXPERIENCE

• Grade 12; and.
• B degree (or equivalent), majoring in internal audit or other related subject,
• 5 – 8 years internal audit experience, preferably in the public sector environment.
• Registration with the Institute of Internal Auditors (IIA) is essential.
• CIA / CA (SA) will be an advantage.

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Overall Job Purpose:

To execute strategy, as well as perform routine analysis of samples in the XRF Laboratory and undertake advanced  innovative geoscience; integrated and multidisciplinary geoscientific research, which includes projects management.

KEY RESPONSIBILITIES:

• Initiates and lead research projects (National and International) and promote research collaboration with other institutions.
• Conducts individual and/or cooperative multidisciplinary geochemistry (using XRF) research (including proposal writing, budgeting, planning, field and laboratory measurement, processing, interpretation, integration, and reporting).
• Supervise all staff and visitors working in XRF Laboratory on procedures, instrument operation, and research methods.
• Recruits relevant staff with optimal knowledge and skills to deliver on the deliverables of the XRF Laboratory.
• Provides guidance and mentoring to junior staff in XRF laboratory.
• Ensures adherence to an effective laboratory quality management system that is compliant with applicable ISO standards.
• Develops laboratory standard operating procedures and work instructions.
• Performs Root Cause Analysis on all non-conformances.
• Attends to client queries and investigates matters arising from customer complaints.
• Implements corrective and preventative measures to all audit observations and findings.
• Ensures that occupational hazards are identified and that risks are assessed and eliminated, mitigated, or managed as required by occupational health and safety legislation.
• Evaluates and reports analysis data as scientific information in customer and/or research reports, including scientific interpretation and application of data.
• Edit reports of scientists for publication, including own.
• Publish research work in recognised scientific journals.
• Presents technical and research results at conferences locally and internationally.
• Prepares monthly and quarterly reporting on project progress.
• Ensures that all deliverables for research projects are submitted and archived on time.
• Ensures that all research projects are delivered within the budgeted amount.
• Provides advanced scientific advice to the public and private sector organisations.
• Advise, supervise, and give guidance to management and stakeholders on the execution of projects.

BEHAVIOURAL ATTRIBUTES

• Ability to undertake research within a dynamic and diverse team environment and capable of building interpersonal relations with clear communication.
• Able to resolve complex analytical and logistical problems.
• Able to undertake a leadership role with clear communication, management of resources, conflict management, and the capability of building professional relationships.
• Professional and scientific writing and communication skills.
• General understanding of treasury guidelines and procurement procedures.
• Have an affinity towards creative and innovative thinking with a significant dedication toward quality management and control.
• Affinity toward maintaining the highest level of safety and health management.

EDUCATION AND EXPERIENCE

• Grade 12; and
• BSc (Hons) in Geology/Geochemistry/Chemistry with a minimum of 15 years’ experience working in a relevant geoscientific laboratory.
• Master’s Degree in Geology/Geochemistry/Chemistry with a minimum of 10 years’ experience working in a relevant geoscientific laboratory.
• PhD with experience in Geology/Geochemistry/ Chemistry with a minimum of 5 years’ experience working in a relevant geoscientific laboratory.
• SACNASP registration.
• NRF rating will be an added advantage.
• Must possess a valid drivers’ licence.
• Computer literacy and familiar with using laboratory instrumentation operating sophisticated and dedicated software.