Current Job Vacancies at Aspen Pharma Group

Description

Are you looking for a career opportunity with an organisation whose values you can live by?

INTEGRITY, INNOVATION, TEAMWORK, COMMITMENT and EXCELLENCE.

Join South Africa’s global speciality and branded multinational pharmaceutical company with a presence in both emerging and developed markets and say it was you who joined Aspen

Begin your 12-month graduate programme with Aspen and its extensive basket of products that provide treatment for a broad spectrum of acute and chronic conditions experienced through all stages of life. Our 12-month graduate programme is premeditated to develop young talent, striving for professional and personal growth.

You will attain working knowledge of Aspen as a business and you will learn how to deliver on high business demands, enduring pro-active and results-driven traits within a diverse workforce and high-performance culture, in sustaining profitable portfolios through brand management exposure, strategy development, innovation and flawless execution.
This opportunity is intended to provide you with a compact foundation to further develop and succeed in your career, throughout the graduate programme you will be offered guidance and mentorship, followed by quarterly evaluations.

Requirements

IN ORDER TO BE CONSIDERED FOR THIS OPPORTUNITY, APPLICANTS MUST MEET THESE MINIMUM REQUIREMENTS:

•  Must have completed a Marketing Degree/ BSc Degree in Human Biology 
•  Be computer literate (Microsoft)
•  South African Citizen 
•  Must have a valid drivers’ license
•  Must not have participated in a learnership/ internship before.
•  No current or pending disciplinary incidents

MUST HAVE THE FOLLOWING ATTRIBUTES:

•  Strong attention to detail
•  Project management capabilities
•  High learning agility
•  Good interpersonal skills
•  Excellent verbal & written communication skills

Aspen is committed to the principles of equal employment opportunity and suitably qualified job applicants are invited to submit their CV online on or before the 28 May 2024. Preference will be given to applicants from designated groups through a fair recruitment and selection process in accordance with laws governing employment equity, where such laws are applicable to the Aspen

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OBJECTIVE:

The Project Manager in the Supply Chain Division will oversee and coordinate various supply chain projects to ensure timely delivery, cost-efficiency, and adherence to regulatory standards. This role requires strong project management skills, a deep understanding of supply chain processes, new product launch processes, and the ability to collaborate with cross-functional teams.

KEY RESPONSIBILITIES:

Project Management

• Lead and manage supply chain projects from initiation to completion, ensuring they meet business objectives and regulatory requirements.
• Develop detailed project plans, including timelines, budgets, resources, and risk management strategies.
• Coordinate with internal departments (e.g., procurement, manufacturing, logistics, quality assurance) to ensure seamless project execution.
• Monitor project progress, identify potential issues, and implement corrective actions to keep projects on track.
• Communicate project status, updates, and key milestones to stakeholders and senior management.
• Analyze supply chain processes to identify opportunities for improvement and implement best practices.
• Ensure compliance with industry regulations, company policies, and quality standards.
• Prepare and present project reports, performance metrics, and post-project evaluations.
• Manage relationships with external partners, suppliers, and vendors to optimize supply chain operations.
• Foster a collaborative and proactive project management culture within the team.

Stakeholder Engagement

• Build and maintain strong relationships with internal and external stakeholders, including suppliers, partners, and regulatory agencies.
• Collaborate with commercial teams to align supply chain strategies with business goals and market demands.
• Act as a point of contact for supply chain-related inquiries and issues.

Compliance and Quality Assurance

• Ensure all supply chain activities comply with relevant regulatory requirements and quality standards.
• Implement and monitor compliance programs to uphold the highest standards of quality and safety.

Requirements

EDUCATIONAL QUALIFICATIONS & EXPERIENCE:

• Bachelor’s degree in Supply Chain Management, Business Administration, Engineering, or a related field. A Master’s degree or PMP certification is a plus.
• Minimum of 5 years of experience in project management within the supply chain or pharmaceutical industry.
• Proven track record of successfully managing complex projects with multiple stakeholders.
• Strong understanding of supply chain principles, practices, and technologies.
• Excellent organizational, analytical, and problem-solving skills.
• Proficiency in project management software (e.g., MS Project, Asana, Trello).
• Ability to work under pressure and meet tight deadlines.
• Exceptional communication and interpersonal skills.
• Knowledge of regulatory requirements in the pharmaceutical industry is highly desirable.

SKILLS AND ATTRIBUTES:

• Excellent problem solving capability
• Strong understanding of project management
• Skills to effectively resolve conflicts in a team environment and with non-Aspen entities
• Strong leadership skill to guide business decision making considering service, cost and cash. 
• Ability implement and streamline process to support the supply chain.
• Ability to implement performance monitoring, tracking and improvement
• Performance driven and solution orientated 
• Strong analytical and numerical skills a must
• Strong technical skill in MS Office, especially excel
• Highly collaborative, flexible and attention to detail
• Excellent communication skills with the ability to liaise across all levels, excellent cross function and collaboration skills required
• The motivation and ability to create, implement and drive new processes is essential.
• Ability to influence and drive cross functional deliveries 
• Proven accountability and success with multiple tight deadline deliverables
• End to end understanding of Supply Chain operations in Plan, Source, Make and Deliver. 
• Deep understanding of S&OP and particularly supply planning contribution, key KPI and parameters. 
• Strong understanding of new product launch process within Supply Chain
• Effective oral and written skills to communicate technical and non-technical issues to various levels of management.
• Flexibility to adapt to a fast moving and international environment
• Excellent interpersonal skills and a high degree of customer focus
• Proactive approach, action oriented with the ability to solve problems and set priorities

KEY COMPETENCIES:

• Strategic Thinking: Ability to see the big picture and align projects with business goals.
• Leadership: Capable of leading cross-functional teams and driving project success.
• Detail-Oriented: Strong attention to detail to ensure project deliverables meet high standards.
• Adaptability: Flexibility to adapt to changing priorities and business needs.
• Problem-Solving: Proactive approach to identifying issues and implementing solutions.

Aspen is committed to the principles of equal employment opportunity and suitably qualified job applicants are invited to submit their CV online on or before the 26 June 2024. P

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Job purpose

• To support the compilation and review of quality and regulatory documentation for regulatory submissions.
• Ensure the effective quality and regulatory change management for products manufactured by facilities contracted by Aspen SA Operations.

Responsibilities

Regulatory Compliance

• Regulatory affairs evaluation and approval of Change Requests for relevant Aspen SA manufacturing and CMO sites.
• Compile datapacks for new product introduction projects or variations that are compiled for Aspen manufacturing sites or CMOs.
• Define implementation timelines for post registration variations for Aspen SA Operations and CMO products to ensure variations are submitted in accordance with business requirements.
• Provide regulatory intelligence and guidance on regulatory strategies for site projects.
• Ensure compliance with regulatory guideline requirements pertaining to product registrations and variations.
• Maintain and oversee the control of the product dossier IP where Aspen SA Operations is the MAH.

QS Management

• Preparing and adhering to relevant process flows and SOP’s regarding quality system responsibilities.
• Timeous management of records in the relevant Change Management Quality System,
• Review and approval of required master documentation from relevant change request
• Support any quality related processes in quality risk management, documentation management, or master data requests for Aspen SA Operations
• Drive continuous improvement projects to improve efficiency and compliance within Aspen SA Operations.

Sub-contractor Change Management

• Quality and Regulatory evaluation of Change requests for manufacturers/ distributors contracted by Aspen SA Operations
• Advising and follow up on execution of supporting data required to ensure regulatory and quality compliance for change requests.
• Ensure that CMOs comply with the latest regulatory GMP and product registration requirements.

Requirements

Skills Required

Background/experience

• Matric/ Grade 12
• BPharm Degree (Baccalareus Pharmacia)
• 2-3 years of experience in Pharmaceutical Manufacturing and/ or Quality Assurance Environment
• Sound knowledge of Good Manufacturing and Good Documentation Practices
• Knowledge of Regulatory Affairs and product dossiers
• Computer literate

Specific job skills

• Strong working knowledge of pharmaceutical manufacturing
• Pharmaceutical standards and compliance requirements
• Ability to interpret and implement policies, processes and objectives.
• Ability to liaise with different people and build relationships.

Competencies

• Offering Insights
• Taking Action
• Investigating Possibilities
• Communication skills

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Job purpose

• Lead supplier development, supplier negotiations, RFQs, and CMO category strategy for major suppliers.
• Identification of continuous improvement opportunities.

Responsibilities

Supplier management

• Monitor quality standards and identify performance failures.
• Conduct supplier audits and report on supplier performance.
• Manage supplier communications and documents and process flow, including RFIs, RFP, RFQ, and RFB’s
• Resolve supplier issues; maintain working relationships with key suppliers.
• Set up new vendors and coordinate with legal to support new contracts; maintain/ update existing contracts.
• Identify new suppliers and products in the marketplace.
• Vet potential suppliers’ capabilities (delivery, quality, services)
• Review insourcing and outsourcing opportunities.
• Negotiate with suppliers to carry stock for fast moving items.
• Assist in the drafting of specifications as required and provide advice and guidance to customers on procurement processes.
• Review and approve price variances (Order vs Invoice Prices)
• BBBEE and procurement administration

Risk Management

• Maintain and report on adherence to internal and external compliance requirements.
• Actively reduce third-party risk exposure
• Carry out risk management processes within CMO category.

Report & record keeping

• Maintain repository of procurement-related knowledge
• Maintain complete, compliant documentation of purchasing activities.
• Maintain standards and update SOPs for documentation and filing requirements.

Budgeting

• Manage and optimize use of Category budget.
• Provide input into required changes in resources to enable achievement of objectives
• Monitor, track and report on expenditure against budget. 

Planning & coordination

• Optimize processes, identify gaps in policies, procedures and legislation, and propose changes or improvements to management
• Provide technical advice to internal stakeholders.

Requirements

Background/experience

• 6 years' relevant experience
• Experience in a manufacturing procurement environment, and preferably with significant experience in a CMO environment.
• National Diploma in relevant field (Procurement, Logistics, Supply Chain Management, Finance), or a related discipline

Specific job skills

• Computer literacy

Competencies

• Customer Awareness
• Meeting Deadlines
• Making Decisions
• Planning and Organizing
• Interrogating Information

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OBJECTIVE: Drive sustainable, profitable growth of the product portfolios/ therapeutic categories with appropriate strategic direction, brand stewardship and commercial acumen.

KEY RESPONSIBILITIES:

• THE PRIMARY TASKS, FUNCTIONS AND DELIVERABLES OF THE ROLE:
  • Strategic Decision making
  • Market analysis and insight
  • Develop portfolio/brand strategy for sustainable business growth and profitability
  • Successful implementation and monitor the roll out of the above with the required measurements in place for successful outcomes
  • Anticipate future trends in disease management and the market environment
  • Commercial capability
  • Ability to set sales budgets and manage
  • Ability to manage Advertising and Promotion budgets and ROI impact
  • Compile and manage advertising budget and spend
  • Ability to manage the cross functional networks and channel resources for the portfolio to drive profitable growth with the required and shared accountability to achieve business targets
  • Ability to interpret and implement insights drawn from a variety of internal and external data sources as result of the required interactions
  • Forecasting accuracy and stock management which entails minimizing write-off costs and returns, monitoring and managing wholesalers’ stock holding and backorders
  • Maintaining portfolio profitability through pricing strategies, profit margins and batch MOQ’s
  • Accurately assess market potential by preparing product P&L’s to successfully implement new product launches
  • Evaluate Congress attendance and participation to maximize ROI
  • Innovative way of thinking to secure a competitive advantage
  • Solution orientated
  • Provide creative direction for brand/ portfolios strategies and manage Agency outcomes
  • Pipeline management to secure future portfolio assets
  • Sense of urgency in resolution of customer queries
  • Quality assessments of portfolio/ brand strategy implementation through in field visits
• PEOPLE DEVELOPMENT
  • Manage and guide Junior Brand Manager (JBM)
  • Develop and Upskill JBM to a brand manager level
  • Coach, Direct on all duties performed by JBM
  • Develop a performance matrix to assess the progress of JBM

Requirements

QUALIFICATION & EXPERIENCE:

• Relevant Post matric Marketing/Health Science qualification
• 2 years Pharmaceutical /Marketing industry experience
• 2-3 years brand management with Pain experience is advantageous
• Applicable industry knowledge
• Financial literacy
• Proficiency in Excel, PowerPoint, Outlook and Word
• Ability to work on Qlikview models is advantageous

SKILLS & COMPETENCIES:

• Commercial acumen
• Analytical skills
• People Management
• Project management
• Networking ability
• Interpersonal skills
• Ability to perform under pressure
• Self-starter and self -motivated
• Sense of urgency and Agile
• Prioritizing and planning
• Verbal and written communication skills
• Aptitude for continuous learning
• Influential and impactful presentation skills
• Adaptability and flexibility in a changing environment

Aspen is committed to the principles of equal employment opportunity and suitably qualified job applicants are invited to submit their CV online on or before the 28 June 2024. 

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Description

• Conduct in-process compliance to quality procedures, standards, and specifications for value stream operations.
• Review and approve Annual Performance Quality Review (APQR) and quality related activities.
• Ensure in-process materials and finished products comply with GMP guidelines, regulation, and in-house SOPs.
• Ensure product release for use into the marketplace ensuring compliance with local regulations, Aspen Ops guidelines and other marketing authorization requirements and guidelines.
• Control of documentation in compliance with regulation and company policies and procedures.
• Ensure all relevant GMP and GDP processes are described in the current SOPs and re adhered to correctly.
• Perform quality risk assessments, establish risk controls, and review risks to assist with the quality risk management process.

Planning and Process

• Provide technical and operational input during drafting of plans and procedures specific to unit.
• Implement and coordinate systems and procedures and make decisions within policies and procedures, or as authorized by superiors.

Product Release

• Review batch documentation and production conditions to assess compliance to quality procedures, standards, and product specifications.
• Review and approve quality of new, in-process and released batches to assess compliance to quality control programs, product specifications, and GMP guidelines.
• Approve and release production batches.
• Execute batch release priorities in line with OTIF and planning schedule.
• Ensure release requirements are met for finished products.
• Determine disposition of in-process and finished products for clinical and commercial use.
• Ensure changes/ deviations in production or quality control have been approved according to QMS
• Initiate tests/ checks/ inspections/ sampling to mitigate any risk associated with planned changes/ deviations.
• Ensure production and QC documentation are completed in compliance with SOPs.
• Monitor and audit compliance to regulatory and in-house standards with regards to current GMP.
• Report observed deficiencies in process and follow up on corrective action.
• Investigate systematic quality problems and develop preventative plans, in conjunction with Production.

Process Compliance

• Identify systematic technical and process issues by reviewing CAPA requests and trends.
• Systematic investigation of the root causes of identified problems and risks for corrective action or prevention.
• Develop CAPA plans and change incidents to address process compliance.
• Implement operational changes to SOPs and processes, in compliance with control processes.
• Ensure deviations (planned/ unplanned) are documented, reviewed, and analyzed and recommend validation activities to be performed.
• Execute change control process by ensuring changes are documented, reviewed, and approved.

Annual Performance Quality Review

• Review APQRs to assess production risks and quality of in-process control programs
• Review and analyze CAPA plans to assess impact on quality procedures and standards

Retention Sample Management

• Store and manage retention samples as per guidelines.

In Process Quality Management

• Review and approve outcome if in-process internal inspections.

Reporting

• Ensure the filing, retrieving, and archiving of documents on the soft and hard copy filing systems.
• Maintain and update records and systems as required.
• Provide information for reports on weekly/monthly basis, as required by superiors.
• Compile and complete standardized reports and consolidate standardized documents.

Skills Required

Educational qualifications & experience

• BPharm Degree with 2 years’ pharmaceutical manufacturing experience.
• South African Pharmacy Council registration.
• 1-year related work experience.

Competencies

• Information Gathering
• Interrogating Information
• Finalizing Input
• Offering Insights
• Meets Deadlines
• Taking Action

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Overview

The purpose of this role is to manage the integration of technical projects across the Aspen SA Operations
with high focus on technical sterile products. The role is required to apply expert functional knowledge and experience within Steriles particularly, to provide optimal project delivery. It is also responsible for taking cost saving, technical transfer and regulator-initiated projects and converting them into relevant product supply,
through designing and executing project plans, as well as developing and managing budgets and all aspects
of project scope, timelines, cost, resolving quality related issues and ultimately ensuring technical transfer
success.

Responsibilities

Manage the technical transfer process, according to the relevant department procedures and SOPs, from initiation to completion

•  Facilitate processes which include feasibility, planning scoping and initiation of new projects and related budgets. 
•  Manage the process of sourcing, compiling, controlling, and distributing relevant information from the sending site into the Donor site Data Pack (DSDP) and circulating to respective technical and regulatory teams
•  Manage the formal documentation associated with the technical project process as per the SOP (PID; TPSD, RPSA; PVSA; CMR; TTP, PTF; etc.); track the approval of the documents
•  Manage the CTD Data Pack process of compiling, controlling, and distributing Tech site submission information to regulatory compliance teams
•  Manage delivery of site technical project plans and generate overall timeline from project initiation to first supply for review by sponsors and stakeholders
•  Handover of project once the technical process is complete, under the guidance of the project sponsor

Management of overall project costs and budget

•  Direct site for technical feasibility assessment and generating quotations on project costs; share costs
• with finance / PMO teams to run Business case evaluations
•  Management of the various service providers, challenging the costs, benchmarking quotes & ensuring billing on time.
•  Manage project budget through the project budget management process, including decisions on
• approval of forecasted expenditure and assessing impact of scope and timeline changes on yearly and overall project budget

Collaborate & communicate with all stakeholders to ensure successful implementation of project metrics 

•  Manage Project meetings including kick off, close out, weekly progress and ad hoc technical meetings with ownership of agendas, minutes & action item repository 
•  Provide monthly status updates for projects to facilitate the monthly dashboard reporting, quarterly Board reports and risk registers
•  Assist SA Operations’ procurement by providing information required to source quotes for components / raw materials or alternate material sources
•  Manage technical queries/issues between sending and receiving sites and act as Product SME when in house expertise is not available
•  Troubleshoot process problems, Support sites with Root cause investigations, writing of reports and closing CAPA’s 
•  Manage project risks and escalate significant changes in timelines to manager 
•  General project communications keeping stakeholders informed and directing daily workflow across sites
•  Provide Technical inputs into Site and Project Portfolio Steercom meetings
• Provide support to Regulatory teams to ensure submission timelines, Requests For Information (RFI’s) and technical related queries are actioned within the stipulated timelines
•  Manage technical queries from supply and Regulatory hubs and support strategies concerning submission. Provide review of compiled dossier sections
•  Manage responses and closure of RFI’s from regulators by directing and coordinating site responses and authoring justifications where relevant
• Deliver SA Operations’ KPI’s though successful completion of critical milestones associated with project plans and meeting scheduled implementation dates within defined budget
•  Apply expert functional knowledge and experience to provide optimal project delivery
•  Risk mitigations to prevent impacts on timeline and cost

Sterile Subject Matter Expert (SME)

•  Aseptic and terminal sterilized products, (solutions, emulsions, lyophilized products, 
•  Primary packaging componentsxxx

Ad Hoc / Specific Activities

•  Keep abreast of latest technical developments and GMP requirements
•  Provide support / assistance to other Project managers at SA Operations, as and when required

Requirements
Skills Required
Background/experience

•  Bachelor’s degree in engineering
•  Formal Project Management (PMP) certification 
•  5 – 10 years’ experience in the pharmaceutical environment dealing with sterile product dosage forms
•  5 years’ relevant project management experience
•  Working knowledge of pharmaceutical standards / compliance 
•  High technical expertise in sterile products: process, sterilisation, materials and primary
•  packing components 
•  Extensive knowledge of working on start-up technical projects within highly regulated environments

Specific job skills

•  Pharmaceutical industry work experience in a manufacturing facility
•  Pharmaceutical supply chain, regulatory, laboratory and quality knowledge preferable 
•  Core knowledge of pharmaceutical manufacturing, GMP and quality (Deviation classification and justification) and technical transfer (ISPE)
•  Report writing 
•  Budget development and management 
•  Sound knowledge of IT, Excel, Word, MS Projects, Power Point, Dashboards

Competencies

•  Multi-tasking
•  Focused
•  Leadership
•  Teamwork
•  Cooperation
•  Proactive
•  Risk Management
•  Responsibility & Accountability
•  Problem solving and good judgement

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OBJECTIVE: 

Manage the allocated ARV Key Customers holistically to ensure company sales objectives are met. Drive sustainable, revenue generation of the ARV portfolio with appropriate strategic direction, brand stewardship and commercial acumen.

KEY RESPONSIBILITIES:

• Call on key ARV customers (Doctors / Specialists in Private Practice / Pharmacists and Chronic Houses) to generate scripts and to put stock on shelf to meet set Revenue budgets
• Achieve profit target
• Manage A&P spend 
• Drive sales of focus brands in portfolio by selling of high profit margin lines 
• Demand and Supply
• Forecast accuracy, meet forecast accuracy target of 75% as per IBP process
• Ensure stock levels are kept at optimal levels in the ARV channels
• Production of marketing and promotional material in support of achieving sales budgets
• Identify key ARV prescribers and pharmacy groups to drive commercial activities
•  Collaborate and communicate monthly and weekly performance updates to Independent and Corporate KAMs and other stakeholders 
• Portfolio optimization and New Launches if applicable
• Drive profitable lines and discontinue low margin high write off lines

Requirements

EDUCATIONAL REQUIREMENTS:

• Matric Certificate
•  A Formal qualification (Diploma or Degree) is a prerequisite (ideally in the sciences)

EXPERIENCE REQUIRED:

• Minimum of three (3) years Sales Representative experience, ideally in the Pharmaceutical Industry

OR

• At least one (1) years’ experience as a Sales or Brand Manager, ideally in the Pharmaceutical Industry
• Extensive experience in Customer Relationship Management (CRM) is advantageous
• Preference will be given to applicants with a sound knowledge of and expertise in ARV’s, including a solid understanding of the ARV competitors and market positioning, as well the ARV channels (chronic houses, pharmacies, and prescribers)
• In-depth knowledge of pharmaceutical compliance and regulatory policies is advantageous

COMPUTER SKILLS REQUIRED:

• Ms Office: The Key Opinion Lead demonstrates high proficiency in Advanced Excel, PowerPoint, which are necessary for the creating reports and communicating internally and externally to all stakeholders

SOFT SKILLS:

• Results driven with an ability to persuade and influence.
• Independent and self-directed individual that can drive execution.
• Commercial Acumen
• Project management skills; Commercial implementations in Key ARV customer groups
• Ability to think strategically and innovatively 
• Strong capabilities to learn quickly
• Effective problem solving and decision making
• Commercial and strategic awareness
• The ability to communicate effectively (written and verbal) is essential.