Team Coordinator - (DBN) at BETSoftware

You Bring:

• A minimum of 3 - 4 years’ experience in administration / Customer service.
• Must be computer literate with intermediate knowledge in Microsoft packages.
• Excellent time management and planning skills.
• Excellent verbal and written communication skills.
• Cooperative and communicative attitude with executive staff, managers, and employees.
• Analytical skills to monitor progress of an undertaking and identify areas needing adjustment or improvement.
• Critical thinking and problem-solving skills essential.
• Willingness to manage multiple tasks at once and adhere to guidelines and deadlines.

What You’ll Do:

• Schedule and attend stand up meeting for Software Development Teams.
• Preparation of meeting minutes and distributing minutes to all relevant Team Members / Managers / Team Leaders.
• Regular updates made to the Time and Attendance system. It is imperative that all Team Members hours are captured accurately, and the system is kept up to date.
• Monitor and manage the Time and Attendance system for the team to ensure that all Team Members clock in and out daily and escalate where necessary. 
• Reports extracted from Jarrison should be effectively utilized, to ensure time management of Team Members from start of day to end of day.
• Weekly planning of remote roster and ensuring that the roster is distributed to the team timeously.
• Maintain planning foresight and the Project Team calendar.
• Lead on knowledge sharing
• Ensure all decisions and changes are documented and stored accordingly.
• Work with key stakeholders to plan and track the delivery of projects from kick-off to closure.
• Track the day-to-day delivery of the projects.
• Handle routine administration queries and admin request received from Software Development Team Leaders  and be able to resolve these efficiently and effectively.
• Adhere to all administration policies, processes, systems and procedures in the performance of administrative and other duties.
• Maintain an accurate electronic filing system, ensuring that information is kept confidential.
• Operate in a neat, effective and organised manner.
• Open and sort incoming e-mails, arranging according to priority and brings urgent material to the attention of the Software Development Team Leader.
• Work closing with the Software Development Team Leader to maximise productivity of the team.
• Schedule daily /weekly catch up session with Software Development Team Leader to ensure effective communication of Team related assignments.
• Maintain an effective and productive relationship with Team Members. Will be required to provide support, leadership and motivation to guide team members in making consistent progress.
• Present progress and results of tasks to management and other interested parties in the form of  a weekly / monthly report.
• Conduct regular analyses of processes and procedures and making adjustments when necessary.

Closing Date 04 August 2023