Senior Officer: Project Manager (post level 9) (2 positions) at University of the Free State

Duties and responsibilities:
Project Management 

    Responsible to plan the project. This includes to: 

•    Define the scope of the project in collaboration with relevant project stakeholders.
•    Create a detailed work plan which identifies and sequences the activities needed to successfully complete the project.
•    Determine the resources (time, money, equipment, etc.) required to complete the project.
•    Develop a schedule for project completion that effectively allocates the resources to the activities.
•    Review the project schedule with relevant project stakeholders; revise the schedule as required.
•    Determine the objectives and measures upon which the project will be evaluated at its completion.
•    Select staff with appropriate skills for the project activities in consultation with the appropriate manager.
•    Manage project staff according to the established ICT project management methodology.
•    Contract qualified consultants to work on the project as appropriate.
•    Deal with problems and issues, manage resolutions, corrective actions and lessons learned and collect and disseminate relevant information.
•    Implement stakeholder engagement/communication plan.

    Responsible to monitor and control the project. This includes to:

•    Execute the project according to the project plan.
•    Develop forms and records to document project activities.
•    Set up project specific governance and records to ensure that all project information is appropriately documented and secured.
•    Monitor the progress of the project and make adjustments by following an approved change management process as necessary to ensure the successful completion of the project.
•    Establish a communication approach to update stakeholders including appropriate staff in the organisation on the progress of the project.
•    Review the quality of the work completed with the project team on a regular basis.
•    Monitor project alignment with approved budget.
•    Ensure that the project deliverables are on time, within budget and at the required level of quality.

    Report on and close the project. This includes to:

•    Evaluate the outcomes of the project as established during the planning phase.
•    Review project reviews.
•    Prepare close-out report after completion of the project.
•     Assist with the creation of project management governance, which is inclusive of among others, project management methodologies, standard operating procedures, processes, policies, guidelines and template documents.
•     Responsible for other Ad hoc required activities.
•     Collect and disseminate relevant information.

Project Management Tools 

•     Manage the tools and technology used to manage projects.
•     Configure the tools and technology used to manage projects.

Inherent requirements:

•     A relevant Bachelor’s degree or an Advanced Diploma/B.Tech degree/Postgraduate Certificate on NQF level 7 OR a relevant 3 year National Diploma on NQF level 6.
•     Minimum two (2) years’ relevant working experience related to the duties and responsibilities.

Recommendations: 

•     Demonstrate a good understanding of project management, project management methodologies and project management best practices.
•     Demonstrate a good understanding of the principles of general management.
•     Experience within the higher education environment.
•     Knowledge of university systems, policies and procedures.