Senior Administrator: Tax - Sandton at Absa Group Limited (Absa)

Key Accountabilities

Business Enablement through provision of support to the Tax Leadership team. (Tax Administrative Support)

• Diary and Meeting Management including where required room bookings / ordering catering and working with IT to ensure appropriate set up.
• Drive and support with collating agendas and PowerPoint decks for meetings including, but not limited to TLT, Tax Team Huddle and quarterly Tax Team meeting.
• Organisation of team events (internal and external) including scheduling, invitations, venues, catering, equipment etc.
• Planning and support for the annual Tax Conference and Leadership Strategy Offsites.
• Accountability for travel arrangements and processing of expense claims.
• Manage and review filing and archiving systems in line with Records Management policy (Docufile).
• Management of the Tax shared drive / electronic record keeping systems (NAS).
• Assisting with Requests for IT equipment / software / building access.
• Arranging everything for new joiners such that all is operational on day 1.
• Supporting People initiatives such as CSI, Training Academy, Birthdays and Team Build events.
• Ordering of equipment, stationery, and Tax Textbooks.
• Ad hoc record keeping and reporting as required.
• Support the team with the ad hoc projects and initiatives such as Process Mapping.
• Update key Tax Strategy documents – IPAD, scorecards and timelines document.
• Assist the Head of Tax with Team Communications and speaker notes.

Operational Support 

• Administrative and operations support: Provide administrative and operations support and advice against standard operating procedures.
•  Provide support to The Tax team as required to ensure team performance on an ongoing basis |
• Compliance and Risk Management -Fulfil all activities in adherence to relevant control and compliance requirements, and quality standards.
• Effectively fulfil all required administrative duties, including tracking and reporting as may be required by Tax SLG.
• Engage with the COO Ops team for payment of Invoices and stay abreast of regular expenses in Grp Tax. This includes attending to requests within 24 hours and follow up on progress and consulting with vendor when required.
• Take ownership when dealing with customer requests, offer solutions and concludes complaint constructively.
• Maintain financial files and records by safely and systemically storing source documents on files/system.
• Address ad-hoc queries from internal and external stakeholders, ensuring a clear understanding of requests while responding effectively, ensuring high quality work and by meeting the required deadlines.
• Perform general administration duties with regards to finance duties.

Role/Person Specification

Preferred Education and Experience

• Degree or Diploma in related field (NQF Level 5/6)
• Proficient in MS Office (Word, Excel, PowerPoint and Outlook)
• 3 – 5 Years’ relevant experience in Financial Services

Knowledge and Skills

• Good organisational skills
• Computer literate
• Strong business knowledge
• Basic accounting background
• Understanding of financial reporting processes and related controls
• Ability to understand financial data
• Good analytical capabilities
• Good verbal and written communication skills
• Multi-tasking and prioritisation of deliverables

Technical Competencies

• Excellent skills and knowledge of the Microsoft Suite (Outlook; Word; Excel; PowerPoint)