Administration Assistant (JB4759) at Kontak Recruitment

Minimum Requirements:

• Minimum Grade 12 (Matric)
• Diploma or certification in administration management or a related field (advantageous)
• At least 5 years of proven secretarial and administrative experience
• Experience in customer liaison
• Proficient in Microsoft Outlook, Word, Excel, and Sage Pastel (or similar software)
• Excellent communication skills (both written and verbal)
• Strong organizational skills and attention to detail
• Ability to think critically and solve problems
• Self-motivated, independent, and self-aware

Duties and Responsibilities:

• Serve as the central point of contact, ensuring smooth administrative processes within business units
• Coordinate and manage appointments for the business unit management
• Support the Managing Director and Operations Manager with projects, presentations, and document preparation
• Handle appointment scheduling, phone calls, visitor information, and meeting organization for management
• Maintain proper archiving of documentation at the sub-company level
• Prepare written statements, meeting minutes, and other documents as requested by management
• Track current jobs, manage staff assignments, vehicle tracking, and staff hours in coordination with the Operations Manager
• Manage project documentation, including opening and closing projects and tracking payments and financials
• Foster a supportive and collaborative environment with internal and external partners
• Assist with everyday commercial tasks, such as documentation, drafting letters, and compiling information
• Liaise with the company bookkeeper and provide necessary information or assistance
• Organize courier shipments of documents, samples, and materials to external stakeholders