Salary Accounts Officer - Brackenfell at Shoprite Group of Companies

Job Objectives

Monthend payment and reconciliation responsibilities

• Perform various aspects of the endtoend payroll accounts cycle at various times, including but not limited to reconciling medical aid payrollrelated general ledger accounts, processing the payments to the relevant medical aid third parties, as well as identifying, resolving and escalating discrepancies accordingly. 
• Ensure that the correct medical aid related payroll deductions on SAP Human Resources correspond to the general ledger payroll accounts on SAP Finance. 
• Payments must be followed with the relevant schedules corresponding to the payments to the medical aid Administrators on the same day the payments were made, which is not later than the 1st of the following month.
• Receive the medical aid related administration reconciliations back from the Administrator by the 10th of the following month to be fully reconciled before the payroll closes for that same month.
• Discrepancies are identified, followed up, resolved, and communicated to payroll for corrective action before payroll closes for the month.
• These resolved and unresolved discrepancies are communicated to the medical aid Administrators monthly to ensure Shoprite Checkers and the Administrator databases are in sync.
• Monthly reporting of these payments and the status of the reconciliations to the Benefits Team.
• Medical aid payrollrelated general ledger account reconciliations to be done as soon as payments have been made, balanced to the account analysis per account, reconciliation items identified per staff number and comment.
• Medical aid payrollrelated general ledger reconciliations are to be ready for review by the Supervisor and Finance Payroll Accounts Manager by the due date. 

Administrative responsibilities

• The Medical Aid Team's daily duties are mostly administrative and are high in volume.
• Ensure that all daily, weekly, and monthly duties and deadlines are met consistently and timeously.
• Complete and resolve requests and queries from the People Team Benefit Specialist.
• Administrating new member applications, adding/removing dependents, withdrawals/cancellations, changes to medical aid related plans and child eligibility, for medical aid related products e.g., Discovery Retail Medical Aid, Vitality, Flexicare, Dental cover, Gap cover on SAP. 
• Action all requests from the responsible Supervisor and the Finance Payroll Accounts Manager relating to medical aid payrollrelated accounts.
• Respond by phone and email to internal and external queries correctly, timeously and professionally.
• Filing and/or archiving documentation for audit purposes. 
• Perform other adhoc administrative tasks as required. 

Qualifications

• Grade 12 with accounting or equivalent (essential). 
• BCom degree or equivalent (essential). 

Experience

• 13 years relevant experience in an accounts officer, financial, administrative, or similar role (essential). 

Knowledge and Skills

• Working knowledge of Microsoft Office 365  Outlook, Word, Excel (essential)
• Exposure to SAP (preferred).
• Working knowledge of the below areas (essential):
• Procedures and risks related to payment processes
• Basic knowledge of reconciliation
• Accounting, debtors & creditors knowledge
• Internet banking
• Exposure to and an understanding of corporate and retailorientated environments (preferred).