Regional Payable Clerk at G Adventures

Responsibilities

• Validate invoices by cross-referencing them with our booking system, supplier contracts, and reservation updates.
• Maintain a record of the status of all invoices.
• Upload validated invoices for payment processing.
• Serve as the accounting contact for suppliers to ensure that invoices are accurately matched to our booking system.
• Act as an intermediary between suppliers and the reservations team to ensure invoice accuracy.
• Record monthly payments and conduct period reconciliations.
• Serve as the primary accounting contact for vendors.
• Provide excellent customer service to both internal and external customers consistently.
• Contribute to G Adventures' performance by demonstrating a positive, enthusiastic attitude and participating in team initiatives and activities.
• Develop and maintain strong client relationships through proactive account management and vendor training for invoicing processes.
• Communicate available information to customers and provide feedback on ways to enhance the customer experience.
• Assist the Finance Manager with supplier reconciliations.
• Monitor the Open PO (Purchase Order) report and follow up with suppliers monthly to ensure completeness and accuracy.
• Ensure timely payment of supplier invoices by continuous monitoring and maintenance.
• Assist with the annual audit by collaborating closely with external auditors and the Finance Manager.
• Perform any other ad hoc duties assigned by the Finance Manager.

Requirements:

• 1+ years of experience in accounting.
• Certificate or Diploma in Accounting or Finance (or Similar)
• Intermediate knowledge of Microsoft Word and Excel.
• Intermediate English skills (written and oral).
• Extremely detail oriented and customer service oriented.
• Analytical with a strong attention to detail.
• Good understanding and use of financial and operating systems.
• Previous experience within a travel related business is a bonus.
• Proven ability to work in a fast-paced, environment, with strict deadlines.
• Self-motivated and goal oriented.
• Confident, Customer service oriented with a flexible and cooperative approach.
• Problem solving skills.