Records Management Officer at South African Reserve Bank

• The main purpose of this position is to provide document and records management advisory and support services to assigned departments of the South African Reserve Bank (SARB) in line with legislation, policies, procedures and standards .

Detailed Description
The successful candidate will be responsible for the following key performance areas:

• Coordinate and monitor records management maturity assessments in the SARB departments .
• Provide records management tools to ensure standardisation throughout the SARB .
• Conduct records management inspections to monitor compliance with relevant legislation, policies, procedures and standards, and identify gaps and recommend corrective actions .
• Provide reports for management information and decision-making purposes .
• Provide on-the-job training to sub-records managers and records control officers in support of their roles in the respective departments .
• Manage client and stakeholder relationships in line with the Enterprise Content Management Centre of Excellence (ECM CoE) service catalogue .
• Support and monitor the implementation of the Electronic Document and Records Management System (EDRMS) and Records Centre System (RCS) in respective departments.
• Facilitate and coordinate the streamlining of the correspondence processes with the respective departments .
• Facilitate and coordinate the transfer of records from departmental divisions to the records centre, corporate archives and off-site storage .
• Facilitate and coordinate the destruction of records in line with the approved SARB records retention schedule .
• Participate in the Enterprise Content Management Programme as a subject matter expert.
• Stay current with industry developments and best practices, and apply these in the course of own work .

Job Requirements
To be considered for this position, candidates must be in possession of:

• a National Diploma (NQF 6) in Archives and Records Management or an equivalent qualification;
• five to eight years’ experience in records and information management;
• experience in electronic records and document management (essential); and
• experience in records centre implementation.

The following would be an added advantage:

• a certification in national archives or an equivalent certification.

Additional requirements include:

knowledge and skill in:

• industry, organisational and business awareness;
• quality assurance;
• continued improvement; and
• continued learning and/or professional development.