Project Controls & Process Specialist (108133) at Sasol

Short Description / Purpose of Job

Secunda Operations (SO) operates the world’s largest coal-to-liquids (CTL) facility and produces synthesis gas (syngas) through coal gasification and natural gas reforming, using Sasol’s unique and proprietary Fischer-Tropsch technology to manufacture synthetic fuel components, pipeline gas and chemical feedstock.

The major aspects pertaining to this role of project and control specialist include the management of eight direct reports, development of processes and systems related to tier 5 project execution and supporting the effective execution of all tier 5 projects within Secunda Operations.  The annual cash flow of this portfolio is approximately R 1,2 to 1,4 billion with 450 active projects.  Systems and control of accuracy of project reporting and labour recoveries of project team man-hours is a significant delivery within this role.    

The role will also be required to collaborate with the various business unit portfolio managers (BUPM’s), administrators and project coordinators to compile and analyse costs reports and evaluate project performance.  To succeed in this position, individual needs to demonstrate an aptitude for efficiency, problem solving and resourcefulness, with commitment to keep to the allocated project budget without compromising schedule and quality.

Further responsibilities will include collaboration with the senior specialist governance to map and optimise project related business processes.  The person will manage the Sciforma project database on behalf of SO.

Recruitment Description / Key Accountabilities

As specialist project controls and processes it would be expected of the individual to deliver on the following elements required to deliver successful projects:

• Manage team consisting of estimator, planner, cost controllers, supply chain integration coordinator and three document controllers. 
• Provide support to project coordinators (14 positions), contracted project managers (16 positions), part time project managers (technicians and engineers managing projects on part time (145)), project administrators and BUPMs for project tracking and reporting purposes.
• Enable effective document control, project delivery business processes, estimating database and project performance assessments / evaluations
• Develop and maintain procurement policies, procedures and work instructions to support Secunda Operations project execution in conjunction with various procurement and supply chain teams
• Development and control of effective cost estimating process to enable best price and benchmarking processes
• Labour recovery of project resources for plant executed processes
• Development and control of effective planning processes for project delivery team that also facilitate/integrate with central planning and shutdown planning functions.
• Responsible to train / communicate project delivery standards and requirement to departments within SO project teams to enable consistency and ensure the use of best practices
• Accountable to track and disseminate issues and lessons learnt from project track perspectives 
• Accountable for business process mapping and interface management for project delivery function and integration with business development and other related departments through the manager portfolio integration and governance in business development
• Responsible for data accuracy in Sciforma for SO executed projects with the support of the project administrators for plant executed projects
• Manage obo SO Sciforma interface with PE&IT 
• Manage interface with ROAS Engineering EIE on document control principle and processes

 Job Requirements

In addition to a pre-employment medical examination, some positions may require a physical fitness assessment as part of the normal selection criteria.
Qualifications

• A minimum of a relevant B. Tech (Technical) or Engineering degree (must)
• Valid driver’s license (must)
• Sciforma advance / expert skills level (High wish)
• Project qualification or certification will be an advantage (high wish)

Experience

• Minimum of 8 - 10 years working in a project / maintenance / construction environment; (must) 
• Project controls – costing, document control, planning (High wish)
• Sciforma project database (High wish)
• Maintenance or project planning and scheduling processes (wish)
• Engaging with engineering fraternities and Group technology (wish)
• Exposure to project / production / maintenance environments (must)
• SAP experience working in cost control (wish)
• SAP PtP and MOR super user training preferred (wish)
• Computer literate 
• Sciforma (High wish)
• MS Office – Word, Excel, PowerPoint (must)
• MS projects (wish)
• SAP

KEY COMPETENCIES REQUIRED

• Self-mastery: Takes accountability for driving own growth through developing self-awareness, reflecting, seeking feedback and self-correcting
• Influential: Persuades and influences stakeholders; builds relationships and partnerships for win-win outcomes
• Track and report on the customer satisfaction measurement for business development
• Enable and sustain high performance and seek opportunities for personal growth, monitored through a structured performance contract and development plan
• Ensure that work standards are met according to quality, quantity and due dates 
• Implementation / adherence to principles, policies and guidelines
• Maintaining confidentiality of sensitive information
• Resolve work obstacles and issues positively and quickly
• Planning & scheduling
• Conscientious - Sticks to deadlines, completes jobs, and perseveres.
• Evaluative - Critically evaluates information, looks for potential limitations, and focuses upon errors.
• Persuasive - Enjoys selling, changes opinions of others, convincing with arguments, and negotiates.
• Cooperation – working as part of a team
• Continuous learning / develop self
• Relationships and teamwork
• Good communication skills
• Builds Teams and creates synergies through working across boundaries.
• SHE focused
• POLC – planning, organising, leading and controlling
• Assertiveness
• Manage own work planning and delivery according to targets
• Problem solving

Closing Date: 6th, May 2022