Procurement Specialist - Support at Samancor Chrome

PURPOSE OF THE JOB 

To create, maintain, govern, support, resolve day-to-day issues, participate in process and system improvement and implementation exercises related to SAP and Coupa Master Data, Procurement Policies and Procedures, EXCO and DMR monthly and annual reporting

BALANCED SCORECARD PILLARS, ROLES AND RESPONSIBILITIES: 

SAFETY, HEALTH, ENVIRONMENT AND QUALITY

• Identify and assess level of issue-based risk exposures in area of responsibility by considering exposures to business, financial, legal issues, people, equipment, material, environment, processes, etc.
• Consider the level of risk, apply mitigation, and implement control measures for residual risk (set objectives, minimum requirements, etc.)
• Manage SHEQ compliance within the Process through effective use of the Toolbox
• Utilise the Integrated Management System (IMS) to initiate, investigate and report SHEQ status

PEOPLE

• Ensure an enabling positive and proactive climate/culture
• Manage performance against set targets and competencies
• Ensure IDP’s are linked to performance results and implemented as per plan
• Ensure discipline is maintained (absenteeism, lateness, overtime, misconduct, etc.)
• Coach and counsel people to ensure improved performance levels

CUSTOMERS

• Build and maintain relationships with key stakeholders
• Resolve customer queries / complaints
• Drive standardisation across the group
• Ensure adherence to Group Procurement policy and procedures
• Achieve agreed KPI targets as per SLA
• Establish and maintain effective communication channels with customers and suppliers
• Monitor supplier satisfaction related to master data
• Be the point of contact for all supplier master data queries and concerns
• Coordinate alignment with transformation strategy to achieve BEE targets
• Commitment to operational and service excellence

BUSINESS PROCESSES 

• Achieve agreed KPI targets
• Timeous and accurate Procurement and DMR monthly and weekly reporting
• EXCO reporting
• Ensure adherence and correct implementation and interpretation of the Samancor Chrome procurement policies and processes
• Maintain and implement Procurement policies and procedures
• Vendor master data management
• Stakeholder liaison officer (BIS/Legal/Audit/Transformation)
• Manage internal and external audits
• Process and system improvement and implementation
• Monitor and analyse data for regular clean-up in line with business processes
• Recommending changes in data processing methods to improve efficiency and accuracy

GROWTH

• Manage Continuous Improvement through Operational Excellence
• Maintain vendor master BEE classification on SAP and Coupa
• Compile and upload BBBEE procurement spend reports to SAGE123
• Control and recording of valid audit documents and assist departments / Business units during auditing (BBBEE verification - DTI and DMR / etc.)
• Identify opportunities for improvement of master data quality
• Participate in improvement projects as required

BEHAVIOURAL COMPETENCIES: 

• Safety Leadership
• Innovation
• Planning, Organising & Control
• Results Orientation
• Problem Solving & Decision Making
• Relating & Networking
• Change Leadership
• Business Acumen
• Initiative
• Managing Work
• Customer Focus
• Work Standards
• Interpersonal Relationships
• Communication
• Flexibility
• Contributing to Team Success
• Business Understanding
• Aligning Performance for Success

WORKPLACE COMPETENCIES:

Skills:

• Microsoft Office applications (Word, Excel, Power Point and Outlook)
• Samancor Chrome Systems (IMS, EBMS, Chromedoc, SAP, Coupa)

Knowledge:

• Understanding the role of procurement in an industrial environment
• Understand SAP Master Data Principles
• Understand the principles of Vendor Management
• Understand the principles of Corporate Governance
• Strategic thinking – Breaking down large quantities of information into high level overviews for stakeholders
• Understanding of internal and cross functional business processes

Requirements

Minimum qualifications: 

• Degree (B.com) or National Diploma (Business Management)
• 4 years’ relevant experience (Support and reporting)

Additional qualifications: 

• ERP Knowledge and experience
• SAP/Coupa Knowledge and experience

Closing date: 31 August 2023