Personal Assistant at Sanlam Group

What will you do?

• Performs secretarial and general office duties (telephone calls, filing of confidential correspondence, typing et cetera) for divisional General Manager's. Manages calendar and independently schedules appointments. Screens incoming calls and correspondence and responds independently when possible. Arranges events or conferences by arranging for facilities and caterer, issuing information or invitations, coordinating speakers. Prepares records such as agenda, notices, minutes and resolutions for corporate meetings. Arranges travel plans and itineraries, compiles documents for travel-related meetings.

What will make you successful in this role?

• Diary management of the team and the leadership team.  
• Screen some emails sent to the CEO of the Business Unit and responds independently when required. 
• Arrange team meetings by liaising with relevant parties such as facilities and catering. 
• Support business events by liaising with the event coordinator, marketing team or any other relevant party. 
• Circulate agenda, minutes, and resolutions of meetings.
• Responsible for team travel arrangements. 
• Process invoices through the Finance team. 
• Meet and greet clients on behalf of the team member (s) when required. 
• Type, format, and edit documents, reports, and presentations as requested by the team member(s). 
• Maintain a database of relevant records.  
• Liaise with internal departments such as IT, Finance, Human Capital and others. 
• Liaise with external clients on behalf of team member(s) as and when required. 
• Copy and scan documents. 
• Check that each boardroom is prepared/ready for a scheduled meeting by arranging refreshments and IT connection.
• Order office supplies and manage mail and courier services for the team. 
• Perform all adhoc administrative tasks. 

Qualification and Experience

• Grade 12 and Diploma/Certificate with 6 years related experience.

Knowledge and Skills

• Reservation Management
• Secretarial Support
• Administration
• Manages various Stakeholder queries and support

Personal Attributes

• Communicates effectively - Contributing independently
• Plans and aligns - Contributing independently
• Action orientated - Contributing independently
• Optimises work processes - Contributing independently