Payroll & HR Admin Specialist at Epiroc

Purpose of the role

• Develop the Payroll & HR Admin service offering to maximize the business performance.

Core responsibilities / expectations

• Establish a professional, modern and lean payroll and HR administration process for East and West African entities 
• External provider management like pension fund administration, Medical Aid, Funeral fund, outsourced payroll partners etc.
• Oversee the Master Data compliance with all legal reporting requirements.
• System management responsibility of regional/local systems like Time & Attendance, Leave & Absence and Payroll and knowledge to conduct minor changes in the system
• In close collaboration with Epiroc IT and Global RPA team responsibly for local and regional integrations and RPAs.
• Continuously analyse and improve processes and ways of working, while using digitization and agile methodology as an enabler to achieve further efficiencies
• Be a role-model for data-driven ways of working
• Act as One HR through active collaboration with HR colleagues, locally, regionally and globally
• Actively contribute to the development of the CoE HR
• You will be expected to carry out any other function or duty as may be required in terms of “The Epiroc Way”.

Reporting line

• Reports to Manager CoE HR

Knowledge and experience

• Bachelor’s degree required in relevant area, such as Human Resources Management, Business Administration or similar
• Minimum 5 years’ experience in a similar role, with a strong track record of working as Payroll and/or HR Admin specialist
• Fluency in English, both in speech and writing is a key requirement, mastery one or more other key regional languages such as French and / or Portuguese is highly desirable
• Experience in project management
• Technical skills and experience to support with automation initiatives like integrations and RPA.
• Extensive knowledge and experience of payroll and HR administration process and a firm understanding of accounting principles and labor law related to Comp and Ben
• Good knowledge of cloud based payroll and HR administration systems like SuccessFactors, PSiber, SAGE or similar as well as Microsoft 365 and Excel and ticketing system like ServiceNow
• Experience of digitalization and automation of HR processes

Personality

• Great communicator, both verbally and written and presentation skills
• Ability to build relationships and trust with internal and external stakeholders and have a strong ownership with a business mindset
• Strong continuous improvement mindset combined with innovation and service mindset
• Proactive problem-solver with the end-users best interest in mind
• Strong self-management skills, motivation and ability to contribute to development