Payroll, Compensation & Benefits Manager at TotalEnergies

Candidate Profile

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• Relevant tertiary degree
• 10+ years business related experience.
• At least 5 years should be management experience especially working with others across business streams
• Extensive knowledge of benefits and compensation programs, policies, procedures, and applicable legislation
• Certification as a payroll practitioner/ rewards specialist would be preferred.
• Experience and advanced knowledge of SAP payroll system.
• Thorough knowledge of payroll principles, practices, regulations, policies and procedures as well as relevant legislation for South Africa, Swaziland, Botswana and Namibia.

Key competencies:  

• The ability to exercise an exceptional focus to detail and still expedite processes to meet deadlines, ability to show and practice a high level of confidentiality and trustworthiness, good analytical and problem solving, good interpersonal, communication skills and an ability to collaborate with others to achieve desired business results, ability to identify and resolve conflict and problems, a high orientation towards customer service.

Activities

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• Payroll and HR Administration processing and administration
• To manage end to end payroll processing (SAP) and administration ensuring accuracy, consistency and efficiency for South Africa, Namibia, Botswana and Swaziland which includes update/changes of earning deductions company contribution and FBT during on boarding employee life cycle and off boarding.
• To manage exception reporting based on variance methodology to ensure that all changes have been approved and validated
• To manage cash management for all payroll payments
• To manage final sign off of monthly audit files as per items noted on the checklist
• To manage statutory and benefit contributions and ensure that the payments and schedules are submitted as per SLA and legislation
• To manage annual and bi annual statutory reconciliation as pre scribed by SARS (easyFile, efiling, Ufile), SRA, NLR and BURS
• To manage annual, monthly and daily payroll calendar deadlines and ensure that all deadlines are met
• To manage compliancy which relates to Company Policies and Procedures
• To manage internal communication processes with employees, clients and business units
• To ensure that payroll records are maintained with the highest levels of confidentiality and integrity both hard copy and soft copy Collaborate effectively with recruitment to ensure receipt of all source documents relating to employee life cycle is timely and within deadlines.
• To manage annual increases and bonuses, including payroll configuration, communication with employees and business
• To manage weekly and monthly payroll control account clearance in conjunction with Finance
• To manage journal entries for all GL matters
• To manage all Global and expatriation report requests Share Administration Disability and Risk administration ( GLA, PHI and dread disease)
• To manage master data accuracy both on SAP and Personnel files Record Retention as per company policy as well as in country legislation
• To manage all working documents for payroll processes and update as required
• To manage audit readiness on a monthly basis

Compensation and Benefits

• To design, develop, implement and manage salary, bonus and benefits packages for the employees
• To evaluate and modify existing compensation and benefits programs, policies, and procedures
• To ensure all programs, policies, and procedures comply with current legislation.
• To manage subordinate HR employees and daily operations related to compensation and benefits activities

Customer Service

• To review processes, identify areas of improvement and recommend changes that will increase accuracy and efficiency
• To seek to improve operations, and decrease turnaround times, to enhance customer service.
• To measure the cycle time it takes to resolve payroll problems and respond to queries.
• To carry out customer satisfaction surveys to measure service delivery 

People Management

• To manage the division and carry out all people management activities