PA/ Administrator- Noordwyk, Midrand at Fidelity Services Group

• A vacancy has avail itself for a PA / Branch Administrator in Midrand Noordwyk reporting to the Branch Manager, the overall purpose of this position is to provide administrative / secretarial support to the Branch Manager.

Key areas of responsibility will include:

• Sorting of correspondence and proper filing of all office documents.
• Answering the telephone, screening calls and taking messages.
• Organizing travel arrangements i.e., flights bookings, accommodation and transport arrangements as and when required.
• Diary management - coordinating of meetings.
• Drawing up of various operational reports.
• Preparing information for financial reporting – Moss / GL Accounts.
• Prepare Power point presentations.
• Ordering and monitoring of stationary for the office.
• Assisting in queries and other delegated tasks.
• Adherence to the POPI ACT.
• Processing of Payroll orders
• Ad hoc calls to Clients on service levels.
• Dealing with Client complaints.
• Resolve pay queries escalated to Senior Management.
• Load bonuses / allowances / salary deductions
• Process leave / sick leave / unpaid leave / maternity leaves etc.

Qualifications, experience and other competencies required:

• Administration / Secretarial qualification
• At least 2 – 3 years’ experience in a similar position
• Knowledge of the SAP and payroll systems are beneficial.
• Computer literacy – Excel (advance), Word, Power Point and Outlook
• Experience working in the Security Industry will be a major advantage.
• Knowledge of Purchase orders, Cappex, Invoices & quotation advantage
• Strong interpersonal and communication skills with diplomacy and tact and ability to interact effectively at all levels.
• Should be able to work independently, proactively and use initiative.
• Ability to work under pressure and meet deadlines.
• Accuracy and high methodical working methods are required.
• Ability to maintain confidentiality and handle office matters with utmost professionalism.
• Exposure or experience in a previous senior admin position would be an advantage.
• Clear criminal record.
• Willing to work extended hours when required

Core Competencies:

• Planning
• Leadership
• Organizational skills
• Interpersonal skills
• Communication
• Customer Focused.