Operations/LSS Administrator-Pinetown at Fidelity Services Group

QUALIFICATION & EXPERIENCE:

• Matric or equivalent
• Minimum 2 years admin experience in a similar role

JOB REQUIREMENTS & OTHER ATTRIBUTES:

• Knowledge of FADT systems (advantageous)
• Computer Literate (IMS Office, Outlook)
• Easy Roster
• SAP
• Capture and roster new employee according to site requirement, Receive paperwork for new employees from HR Officer
• Capture all changes of employees onto the Easy Roster system (change of grade, change of site, change of personal information)
• Load all new sites and terminate cancelled sites on the Easy Roster system.
• Capture all hours worked by security officer (including sick leave, absenteeism and annual leave) onto the Easy Roster system.
• Terminate security officers on the Easy Roster system.
• Daily ad Hocs
• PER 3’s loaded when staff members incur fines / damage/lose company property
• Terminate sites and remove it from BPSI devices.
• Occasionally loading leave forms.
• Terminations
• Full and finals
• Loading warnings as and when received
• Booking of ad Hocs once lines were created.
• Checking twice daily if all routes have been approved and guards were booked.
• Complete all necessary documentation pertaining to termination of security officer (payroll termination, timesheet and requisition)
• Processing of all purchase orders
• Processing of all invoices
• Working on SAP
• Assist and maintain budgets for operations department.
• Processing of all leave and sick leave for Operations Managers
• Processing of promotions for AR officers
• Capturing of performance bonusses for all AR and Operations managers.
• Renewing of all PSIRA documentation.
• Ordering of all stock required for operations department.
• Ordering of all uniforms and equipment etc.
• Issuing of uniforms and equipment to current and new staff monthly.
• Process capex's for stock / equipment exceeding R1000.
• Send telegrams to security officers on AWOL and as and when required.
• Complete all documentation pertaining to the change of status for security officers and managers (e.g. grade changes, site changes, etc.)
• Processing quotes daily
• Processing requisitions daily
• Following up on outstanding purchase orders / invoices
• Investigating and gathering all info for traffic fines
• Send casual guarding orders when clients request quotes for guards.
• Requesting quotes from suppliers daily, i.e.
• Equipment for sites
• Stationery for sites and office use
• Consumables for sites and office use
• Uniform for guards
• Repairs required at sites
• Tools required for sites
• Safety equipment for sites (fire extinguisher, first aid kits)
• Rentals for sites (scanning devices, toilets, radios, etc.)
• Print and sort pay slips and forward to relevant manager to be distributed to security off
• Receive and process pay queries from security officers through the correct channel.
• Send all signed casual guarding orders to be sent to H/O for invoicing.
• Assist Regional Operations Managers with daily/monthly reports.
• Preparing and issuing uniform to staff members as and when received
• Taking minutes of meetings