Operations Administrator - Cape Town at Faircape Group

Specific duties include, but is not limited to:

• Coordinate and schedule department tasks, including creating rosters for refuelling drivers and communicating schedules in advance. 
• Daily communication with drivers regarding on-site tasks. 
• Manage maintenance schedules and liaise with technical staff on scheduled maintenance. 
• Ensure timely completion and submission of monthly reports, including generator management reports for clients. 
• Administer travel claims, flagging errors with management.
• Communicate with procurement on processing orders and manage timely stock delivery. 
• Address stock delays with clear communication. 
• Process and order stock, manage spare parts, and maintain optimal stock levels. 
• Ensure the storeroom is secure, clean, and organised. 
• Invoice all projects, record faulty stock, and secure storeroom/cupboard keys. 
• Provide approximate costings to clients and follow up on inquiries.
• Request project and GL codes, obtain quotation approvals, and manage paperwork for servicing, maintenance, and repairs of electrical equipment.
• Assist in updating project plans as needed.

Requirements:

Qualifications:

• Relevant tertiary qualifications advantageous

Experience and Knowledge:

• Proven experience in an engineering administrative role.
• Basic knowledge of solar, utilities and backup energy,  highly advantageous

Skills and Attributes

• Strong organisational skills - Ability to manage and prioritise multiple tasks and responsibilities 
• Attention to detail - Ensure accuracy in handling administrative tasks
• Good time management skills 
• Team collaboration - Ability to work well in a team and collaborate with colleagues from different departments 
• Excellent communication skills - Verbal and Written
• Customer service orientated
• Computer literate (Google sheets)
• Reliable and responsible