Manager: Logistics Management at Road Accident Fund

Purpose of the Job:

Reporting to the Senior Manager: Logistics Management, the successful incumbent is accountable for the planning, Implementing and controlling of efficient, cost-effective flow of materials, in-process inventory, finished goods and related information from the point of origin to the point of consumption for the purpose of conforming to customer (internal/ external) requirements.

Key Performance Areas

Logistics Management

• Provide guidance in the management procurement regarding movement and storage of materials, parts and finished inventory (and the related information flow) of the process and maximize cost-effective fulfillment of orders.
• Manage the conducting of needs assessment dealing with issues such as: identifying future space/storage needs (forecasting); frequency of need; linking requirements to the division’s budget; conduct an expenditure analysis and conducting market analysis.
• Ensure that goods/ services to be procured have not already been provided for or transferred from another location.
• Manage the categorization of applications received from Service Providers/ Vendors, referring to regulatory mechanisms and procedural guidelines to differentiate and/ or allocate applications.
• Ensure the understanding of the business needs for the Fund including buying and bargaining power (if any) of the division.
• Review logistics, assets and disposal Terms of Reference for RAF.
• Manage the assessment of value for money in terms of goods, services and works received.
• Monitor inventory visibility across the entire RAF supply chain network (Corporate and regional offices).

• Manage electronic integration with service providers and logistics partners with automatic re-ordering, delivery scheduling based on sharing of stock levels and purchase orders.
• Manage and oversee integration of the commodity identification, Stores Receipts, Purchase Ordering, Invoicing, and Contract Management within the SCM workflows processes.
• Manage inventory and storage/ space or warehousing operational technologies, such as barcoding, Scanning, RFID Mobile, robotic shelving, picking & packing; Disposal early-warning system; Automated on-line stock take.
• Identify the ideal source of procurement and the best suited service providers to deliver on the requirement.
• Proactively identify risks and develop mitigation strategies.
• Ensure effective logistics management for the Fund.

Fleet Management

• Guide the identification and purchasing or leasing of vehicles for deliveries and service.
• Ensure the maintenance of detailed records of vehicle servicing and inspection.
• Manage the strict servicing and maintenance times to minimize downtime and maintain schedules.

Travel Management

• Ensure the efficient and effective administering of the travel function.
• Ensure that all travelling requirements are fulfilled (Care Hire, Accomodation and Flights).
• Manage and Monitor S&T’s.
• Monitor invoices according to the SLA and contract agreement.
• Ensure the expediating of travel bookings where necessary.
• Guide all risk management analysis and recommnedations for all travel management activities.

Reporting

• Prepare and submit regulation reports as and when required to provide progress updates and/ or inform management decisions.
• Develop functional reporting systems, for management, projects or performance reporting.
• Prepare travel briefings, presentations, reports, and other documentation and provide management information both verbally and in report format.

Policy Review and Implementation

• Contribute to the development and implementation of departmental policy, procedures and processes.
• Keep up to date with effective policy and practice execution strategies.

Stakeholder Management

• Facilitate and manage communication with relevant internal and external stakeholders in relation to investments and proactively and progressively manage the relationships.
• Manage relationships with vendors, service providers or procurement teams and ensure that all relevant procured items are invoiced and paid on time.

People Management

• Ensure the sourcing, development and retention of a high-performance team.
• Manage staff in the department to ensure that they achieve their objectives in line with the strategic objectives of the RAF.
• Manage the implementation of human capital processes and procedures to control/ regulate workplace conflict and/or institute corrective measures and consultation processes to address deviations from standards.

Qualifications and Experience

• Bachelor’s Degree/ Advanced Diploma in Logistics Management/ Supply Chain Management/ Finance related qualification.
• Postgraduate in Logistics Management/ Supply Chain Management/ Finance related qualification will be an added advantage.
• Relevant 6 - 8 years’ experience in a Logistics Management related environment of which 2 years must have been on a management/ supervisory level/ area of expertise.
• Experience in procurement/ supply chain management within SoEs will be an added advantage.