Lead Specialist: Committee Secretary at Liberty Group South Africa

Purpose

• To act as a committee secretary and statutory administrator for internal Liberty companies and committees. through the execution of predefined objectives as per agreed standard operating procedures (SOPs).

Minimum Experience

• 5 - 8 years experience in a similar environment, of which 2 - 3 years at specialist level

Minimum Qualifications

• Bachelor`s Degrees and Advanced Diplomas [NQF Level 07] in Office Administration

Additional Minimum Qualifications

• CIS Qualification

Critical Job

• Candidate must be able to take minutes. 
• Be able to do statutory work.

Process

• Understand and apply existing best practice frameworks to assist in the implementation of identified subject matter processes and standards.
• Provide specialist advice and support in area of accountability to ensure that identified solutions and recommendations are appropriate and effective.
• Ensure compliance with rules and regulations and adequate support to board, sub committee members and directors on legal matters.
• Ensure the effective compilation and submission of reports to relevant committees and reporting structures for decision making purposes.
• Performs the complete repertoire of services including sets agendas for meetings,requests, collates, loads Boardpacks and takes minutes at meetings.
• Accountable for contributing to strategy enablement and implementation and delivery optimisation across an internal value chain, through best practice development and implementation.
• Draw on own technical and/or professional knowledge and experience to proactively develop alternatives and identify optimal best practice solutions for tactical problems.
• Plan to deliver work outputs related to a service or operational area, Manages interdependent functional activities, and directs best-practice priorities, standards and procedures to ensure efficiency within area of specialisation.

Customer

• Provide authoritative, specialist expertise and advice to internal/external customers, that builds strong relationships and creates a favourable impression aligned to Treating the Customer Fairly (TCF) principles.

Finance

• Implement and monitor financial controls, management of costs and corporate governance throughout the area of specialisation.

Learning and Growth

• Interact proactively with others for the purpose of continuous knowledge sharing; and integration of own new knowledge.
• Contribute positively to human capability improvement, related to knowledge optimisation and associated with area of specialisation.

Governance

• Performs the full range of statutory work required by CIPC. Applies knowledge of the Companies Act of 2008, King III, CIPC requirements.
• Develop and/or align governance and compliance policies for own practice and/or tactical area to identify and manage risk exposure liability related to the area of specialisation.

Technical Competencies

• Committee Service (Proficient)
• Research and Information Gathering (Proficient)
• Reporting and Interpretation (Proficient)
• Written Communication (Intermediate)
• Customer Advice (Technical) (Proficient)

Behavioural Competencies

• Professional/Technical learning (Proficient)
• Organisation and Attention to Detail (Intermediate)
• People Management and Empowerment (Proficient)
• Interpersonal Effectiveness (Proficient)
• Problem Solving and Analysis (Proficient)
• Teamwork and Cooperation (Proficient)
• Communicating with Impact (Proficient)
• Relationship Management and Networking (Proficient)
• Customer Orientation (Proficient)