Junior Risk & Sustainability Administrator at Motus Aftermarket Parts

Job Description

• Motus Aftermarket Parts is searching for a Junior Sustainability Administrator to join the Head Office in Meadowview. The purpose of this position is to assist the department with risk, safety and sustainability management, among others. The successful candidate would need to be comfortable with excel and arithmetic. 

Specific Role Responsibilities
Risk management

• Assisting with audit preparations where own reporting areas are concerned.
• Conduct branch assessments in relation to own branches’, producing findings and solutions for reporting purposes.

Branch & Vehicle Events Management

• Ensuring all accidents and incidents are reported in accordance with the company policy.
• Assist branches with the submission of correct information on the events management system (as and when required).
• Track own branch and vehicle events.
• Follow up on outstanding or incomplete details and supporting documentation.

Safety Management

• Obtain and record data of own branches’ vehicles relating to:
• The mileage readings
• Traffic-violation fines
• Incidents and accidents
• Upkeep of the branches’ vehicle fleet counts.
• Obtain, record, and maintain information and data required for the division’s emergency plans.

Sustainability & Carbon Footprint

• Gather data and report information regarding own branches’
  • Carbon footprint
  • Emissions
  • Energy and resource consumption
• Obtain verification and supporting documentation from branches for information declared.
• Uploading of the sustainability information on the organisation’s online system.
• Liaison with stakeholders to collate and update information required for all management systems.
• Support the business unit with other sustainability-related matters as and when requested.

Administration  

• Ensure the completeness, coherence and uniformity of own branch contact listings.
• Ensure the easy storage and retrieval of all documents related to own branches’ reporting areas.
• Follow up on action items from meetings.
• Maintenance of information required for Central Registers.
• Assist The Safety & Sustainability Management as and when required.

Qualifications and Experience

• 1 year in an administrative supporting role
• B Degree in Finance / Administration (or similar)
• Some exposure to billing systems and records
• Computer literacy in MS Office (especially Excel)
• Total arithmetic competence

Skills and Personal Attributes

• Respectable communication skills
• Intermediate competency in Excel
• Ability to deliver according to specification
• Deadline-orientated
• Team player
• Self-driven
• Clear criminal record