Junior IT Co-Ordinator at Kaelo

Job Description

• The Junior IT Co-Ordinator will be responsible for a variety of tasks from supporting and coordinating IT administrative activities for the It division to procuring of IT equipment/services and vendor management. You will be responsible for preparing RFI's and RFP's along with facilitating the sourcing of quotes, ordering, delivery, receiving, co-ordination of installation, issuing/dispatching and activities associated with management of stock and/or services. You will need to work with and track IT financial and procurement data. You will also be responsible for the co-ordination of meetings, task and action item tracking, documentation and other administrative tasks.

Job requirements:

• Process IT equipment purchase requests in accordance with company policies and procedures.
• Research and compare IT equipment options based on specifications and budget constraints.
• Prepare RFI’s and RFP’s
• Obtain quotes from vendors and negotiate competitive pricing.
• Place purchase orders with approved vendors and ensure accurate order details.
• Track order status, manage deliveries, and maintain accurate inventory records.
• Coordinate with IT staff regarding equipment deployment and installation.
• Assist with IT asset management processes, including tagging and tracking equipment.
• Maintain clear and organized documentation for all IT equipment purchases.
• Co-ordination of IT administrative activities including meetings, follow up tasks, minutes, documentation and other administrative tasks
• Support the IT Executive and IT divisional staff.
• Create reports on IT division activities
• Utilize technology effectively to streamline administrative processes and enhance efficiency.

Qualification:

• Bachelor's degree (or equivalent experience) in a relevant field (e.g., Business Administration, Project Management).

Knowledge/Experience:

• Minimum 1 year experience
• Strong organizational skills and a meticulous attention to detail.
• Excellent communication and interpersonal skills, with the ability to interact professionally with all levels of staff, both internally and externally.
• Strong organizational skills with a meticulous attention to detail.
• Proficient in Microsoft Office Suite (Word, Excel).
• Familiarity with IT terminology and concepts
• Ability to learn and adapt to new technologies and processes.
• Strong problem-solving skills and the ability to work independently while also collaborating effectively as part of a team.

Additional Information
Personal Attributes

• Excellent problem-solving skills backed by solid technical knowledge.
• Excellent customer service and communication skills, with the ability to explain technical concepts to non-technical users.
• Excellent organisational and time-management skills, with the ability to manage multiple priorities in a fast-paced environment.
• A versatile and service-oriented mind-set.
• Good communication skills.
• Understands the importance of documentation.
• Open to learn, but also willing to teach.