Jnr HRBP at DHL

Job Purpose

• To provide effective HR and administrative support to the Distribution Centre Manager, Site Management Teams, and Employees. Build and maintain strong business partnerships with the Distribution Centre Manager, Site Management Teams and Employees offering a specialized HR service to achieve business performance improvement through an implementation of the core HR Strategy, Business Processes and HR Priorities. To provide HR direction and ER support to the Distribution Centre Manager, Site Management Teams, and Employees. To ensure healthy Employee Relations with all site personnel ensuring respect with results.

Key areas of responsibility include:

• To assist Line Management with the implementation and management of Human Resources policies, procedures, systems, and practices at operational level
• Prepare and submit monthly payroll input
• Obtain necessary signatures for all documentation
• Submit monthly HR reporting
• Leave administration and capturing (SmartHR & NBC Leave System)
• Follow-up weekly with Site Management on Kronos Exceptions
• Validation and sign-off of kronos hours reports with DC Manager and submission to payroll
• Assist with absenteeism management
• Assist with death and disability claims - prepare and submit all necessary paperwork and do follow-ups
• Filing and all general administration, ensure all employee files are up to date
• Provide support to the DC Manager and Site Leadership Team regarding EOS (MATT Administration / Update, Survey Administration, EOS Process)
• Provide support to DC Manager and Site Leadership Team on IR related matters (grievances, hearings, warnings)
• People acquisition and development utilization. Recruitment and selection, orientation, job analysis, training and development
• Perform HR and training related administrative functions - Training input sheets are updated monthly and submitted
• Liaise with DC Manager and Site Leadership Team in assisting with any training needs
• Ensure that you work according to relevant procedures at all times
• Involvement in new business and projects
• Successful implementation of HR related functions for OMS
• Preparation and compliance to various client and business audits
• Adherence to all SOP's, work instructions, policies, and procedures
• Compliance to SDH process
• Effective HR communication - update communication zones with all relevant HR information and activities
• Assist with yearly salary increases and bonus preparations
• Assist with timeous resolution of pay queries
• Elevate problems or queries to your line for resolution
• Develops strong, trusting relationships with DC Manager, Site Leadership Team, Employees, Clients, and other business stakeholders
• Administration and co-ordination of performance management
• Ensure integrity of all information produced at all times
• Assist in the management and control of overtime
• Assist in the management and control of the Labour Broker staff
• If operationally required assist where needed within the operation

Qualifications

• Grade 12 / Matric – Essential
• Relevant HR Qualification

Competencies

• Making Customers More Successful - Individual Contributor
• Shaping Direction - Individual Contributor
• Driving High Performance - Individual Contributor
• Developing Others - Individual Contributor
• Developing Self - Individual Contributor
• Admin Knowledge
• Operational Knowledge
• Team Development
• Managing Relations
• Customer Focus
• Problem Solving
• Support Change

Skills/Experience

• Computer literate
• Ability to communicate effectively with team members
• Excellent problem solver
• Strong analytical skills
• Business and Commercial Acumen
• Attention to detail
• Administration skills
• Experience in warehousing / logistics / FMCG environment
• Leadership skills
• Sound recruitment knowledge
• Very good knowledge of IR
• Excellent interpersonal skills
• Ability to work within a rapidly changing environment

Languages

• English - verbal and written.