Hub Administrator at Tsebo Solution

• Placing /receiving monthly orders on Travel Source within budget for units
• Generating accurate monthly client invoices and statements on AX
• Tracking of all monthly PO’s and quotes received
• Daily debtors allocation and collection
• Weekly compilation of vendor imports
• Maintaining customer and supplier checklists
• Timeous update of order sheets
• Ensure all invoices are loaded within deadline
• Month end procedures- ending off books
• Monthly forecasting
• Submit monthly Supplier invoices for payment
• Month end reporting including top/bottom performers, detailed year to date performance per contract, risk report and variance report between forecast and actual
• Maintain monthly filling and source documents
• Follow correct capex procedures
• Ensure all company policies and procedures are adhered to
• Completion of the PRP in according with unit time registers and leave applications
• Management of unit leave planner
• Verification that Health & Safety records are up to date when conducting unit
• Collect all documentation from the relevant units at the agreed frequency
• Process all ORN and Sales records on MENUTEC for the Hub Units
• Compile and Review the Weekly Profit & Loss Statement
• Compile a list of areas requiring attention based on analysis of the P&L
• Review the Trading Analysis and report to the line manager on exceptions
• Conduct routine admin checks at the relevant units
• Complete a full set of MENUTEC books for multiple units and review financial results
• Drive own transport to units and discuss the weekly results

Skills and Competencies

• Mathematical skills
• Logical thinking skills
• Attention to detail & Accuracy
• Menutec , AX and Travel Source experience an advantage
• Strong excel skills required
• Finance/accounting experience or knowledge essential
• Good communication skills
• Organisational and administrative skills, honesty and integrity
• Ability to maintain confidentiality
• Experienced using the company admin system

Qualifications

• 2-3 years’ experience in a similar position is essential
• Matric –related tertiary education an advantage
• Computer skills – especially Microsoft Excel
• Strong Financial background
• Bookkeeping certificate an advantage
• Data capturing (accurate)
• Own transport