HC Coordinator at Sanlam Group

What will you do?
Recruitment and Onboarding

• Proof reading and completing job requisitions on myWorkSpace
• Work closely with Talent Acquisition team on all recruitment 
• Conduct and facilitate interviews 
• Obtain approval for special contractual arrangements
• Compile motivations for special contractual arrangements
• Complete and issue manual dummy payslip and letter of appointment
• Perform on-boarding of new employees via myWorkSpace (SAP Success Factors)
• Facilitate on-boarding plan with line manager within the SIG employee experience framework
• Follow up on queries with payroll relating to new staff
• Ensure that all new employees’ outstanding documents are submitted to payroll within one month post the start date
• Manage end to end process of internal staff transfers and secondments
• Conduct exit interviews

Talent Management

• Ensure alignment with talent framework, policies and processes  
• Facilitate talent review sessions with junior and middle management
• Caputuring talent and succession date on MWS (SAP Success Factors)

Learning and Development

• Query handling from line managers and employees and liaising with the Learning and Development team, as required
• Facilitate career conversations as required, follow up on scheduled training, suggest training interventions to support career development goals.  Manage training administration processes.

Performance Management

• Drive continuous adoption of performance and goals
• Ensure that all employees have measurable goals in place and assist with the formulation of goals, as required
• Ensure that all employees have completed mid-year and year end performance reviews
• Assist line managers with poor performance improvement processes 

Remuneration 

• Request and provide remuneration benchmarking information, when required 
• Facilitate mid year benchmark review discussions

Industrial Relations

• Understand and apply the relevant legislation, policies and procedures (e.g. SIG ER Policy, BCEA, LRA) 
• Assist line managers and employees with the interpretation and the administration of any IR/ER issues, e.g.  disciplinary and grievance procedures.

General HR Admin

• Query handling from line managers and employees
• Drive adoption of HR technology towards self-service for line managers and employees
• Administration and facilitation of changes to employment contracts

Executive Personal Assistant

• Provide Executive level Personal Assistant support to the Chief Human Capital Officer, which includes the following:
• Diary Management
• Travel arrangements
• Expense reimbursement
• Drafting internal communication 
• Compilation of reports i.e. report writing, formatting 
• Compile, draft and format PowerPoint presentations
• Drive Human Capital EP!C committee

Minimum requirements

• Matric and relevant HR qualification
• Minimum 3 years of experience within a similar role, inclusive of Executive PA support
• Financial Services experience will be preferable 
• Success Factors / SAP experience will be preferable
• Excellent computer skills with proven proficiency in MS Office (Word, Excel & PowerPoint)

Behavioral Competencies

• Attention to detail
• Excellent listening, communication and inter-personal skills
• Highly organized and accurate
• Ability to work in a team, self-motivated, assertive and result driven
• Ability to work independently with minimal supervision
• Ability to work in a continually changing and dynamic environment
• Strong implementer and follow–through
• Does whatever it takes to get the job done and uses initiative within areas of responsibility
• Demonstration of living the company’s values