Fleet Manager - Isando at The Aurum Institute

Description

Technical Work Responsibilities

• Facility Management – Vehicles to be parked at Aurum Facilities (Geo Map / Fencing)
• Security Management – Vehicle Tracking, and incident investigations
• Fleet Management – Fleet support services, reports
• Asset Management –Asset Management System - Fleet
• Supply Chain Management – Sourcing and Requisitions
• Records Management – POPI Compliant (Driver’s personal information)
• Compile monthly reports for the Corporate Operations Manager
• Write Policies and Standard Operating Procedures.
• Assist with the development and review of Policies & SOPs.

Duties

Facility Management – supporting the Senior Corporate Operations team with Facility related duties:

1. Site Closeouts, Site Setups, Site Operations (Fleet)
2. Aurum Facilities to be Geo Mapped on the Fleet Management Systems and geo fenced to ensure exception reports are generated.

Security Management

1. Facility Tracking – daily checking that vehicles are parked after hours at the allocated site, check the requests for vehicles parked off site and that requests are valid.
2. Conducting investigations and providing incident reports.

Fleet Management – supporting the Senior Corporate Operations team with Fleet related duties:

1. Fleet Reports – daily, weekly, monthly uploading information onto the Corporate Operations SharePoint Fleet Management Site
2. Fleet Tracking reports, vehicle usage and fuel reports – check daily.
3. Conducting investigations and providing incident reports.
4. Fleet Requests for Company Vehicles (Pool cars)
5. Fleet Requests for Leasing of vehicles
6. Fleet Requests for Driver Access
7. Provide monthly Fleet overview reports on variances such as Expense Management, Fuel, Oil and Toll Management, Cost of Ownership Reports, Cost Per Kilometres Summaries, Fleet Analyses, E-Statements and Billing Reports, Maintenance and Roadside Assist, Fines and Licencing, Incident Management, Route Planning and Optimisation, Business Intelligence and Analytics
8. Provide monthly Vehicle reporting such as Site Fleet Reporting, Driver Reporting, Site Driver Reporting, Driver Scorecards, Vehicle Scorecards, Vehicle Utilisation Reports, Trip Reports, Driver Logbooks
9. Upload Acknowledgement of Debt forms onto SharePoint against traffic violations, insurance excess claims, lost keys etc.
10. Site Operations Manager, Drivers, and Site teams – MS Teams Training on Fleet Management Policies, Standard Operating Procedures, Working Practice Guidelines, Manuals and Fact Sheets.
11. Driver awareness - telephonic calls with sites and drivers, once a quarter, to enquire whether they have any challenges and to provide refresher training on Trackbox/SACAN.
12. Fleet Branding and Signage
13. Print materials:  Provide content for How2 Manuals, How2 Information Sheets, Fleet Assessment documents, etc.

Asset Management:

1. Load all fleet assets onto the company Asset Management system.
2. Conduct quarterly asset verifications.

Supply Chain Management

1. Sourcing quotes for branding of vehicles
2. Sourcing quotes for the purchasing of vehicles, trucks, trailers, mobile toilets, mobile generators etc.
3. Record Cost Savings.

Records Management:

1. POPI Compliant (Driver’s personal information)

Policies and Standard Operating Procedures – adhere to all departmental and company policies, standard operating procedures, working practice guidelines and How to Guides.

1. Write Policies and Standard Operating Procedures.   Review and edit working practice guidelines and how to manuals. Conduct annual reviews of Policies, SOPs, WPGs and How2 Manuals.
2. Comply with all health and safety policies, practices, and procedures according to prescribed legislation.
3. Effective communication with internal and external stakeholders.

Requirements

Education

• Grade 12
• A relevant diploma/degree in transport or business management

Advantageous

• Experience in fleet tracking and surveillance systems (Netstar, Tracker, GPSTS, Webfleet) highly advantageous.
• Knowledge of the Occupational Health and Safety Act with respect to Fleet Management

Experience

• Minimum of 3 years’ experience in a transport/fleet management environment.
• Fleet management experience.
• Proven track record of managing a sizeable fleet (150+ Vehicles)
• Experience in the general administration of a fleet.
• Computer literate.

Requirements

• SA Citizen or valid work permit to work in South Africa.
• Valid SA Driver’s License (Essential) – First Issue Older Than 12 Months with Driving Experience.
• Frequent Travel by Land or Air.
• Willing to work overtime.

Essential Requirements

• Emergency standby availability for assistance
• Project Management skills
• Proficient in Microsoft Office skills (Excel, Word, PowerPoint, Design packages) with a high level of PC literacy
• Time management skills
• Report writing skills
• Highly proficient in English (Spelling and Grammar)
• Asset Management and vehicle tracking systems
• Fleet investigations experience
• Financial management
• Insurance claims, traffic fines, vehicle maintenance

Personal Attributes

• Solutions-oriented, can-do attitude.
• Service culture. – Deliver within promised timelines.
• Partnership Management – Cultivate objective working relationships with variety of stakeholders.
• Client relationship management – Daily interactions on the frontline. Solve challenges and queries to reduce complaints.
• Must be organised and be able to work under pressure.
• To be methodical, with strong attention to detail.
• Exceptional written and verbal communication skills, interpersonal skills, ethics, and cultural awareness
• Is open to change and new information.
• Establish effective and trusting work relationships.
• Must have social skills and be a team player, performance oriented, and self-motivated.