FA Specialist Stores (Witbank) at Samancor Chrome

PURPOSE OF THE JOB

• To control and optimise the stores and to continuously improve current practices, methods, equipment and processes in a safe manner, in order to provide the required service levels and reduce costs to the company

Requirements

MINIMUM QUALIFICATION AND EXPERIENCE

• Degree or National Diploma
• 3 years’ relevant experience
• 1-year Supervisory experience in a similar environment will be advantageous
• Knowledge of SAP HR
• Computer Literacy

SAFETY, HEALTH, ENVIRONMENT AND QUALITY

• Participate and comply with SHEQ requirements (SHEQ Toolbox)
• Identify and assess level of issue-based risk exposures in area of responsibility by considering exposures to business, financial, legal issues, people, equipment, material, environment, processes, etc.
• Consider the level of risk, apply mitigation and implement control measures for residual risk (set objectives, minimum requirements, etc.)
• Manage SHEQ compliance within the Process through effective use of the Toolbox
• Utilise the Integrated Management System (IMS) to initiate, investigate and report SHEQ status
• Adhere to all related SOP’s, PTO’s and CTO’s as per Training Matrix per position, SHEQ and company standards
• Align stores processes to ISO45001 standards and requirements and maintain a body of evidence required for ISO certification requirements

CUSTOMERS 

• Manage relationships with key stakeholders and ensure Customer Satisfaction
• Monitor customer satisfaction through a monthly Service Level Agreement review
• Interact with customers and familiarise yourself with operational concerns and any inherent peculiarities
• Attend key maintenance forum meetings
• Provide customer service and ensure customer satisfaction and competitive practice by generating insightful reports
• Conduct Customer Satisfaction Surveys and Investigate instances of material non-conformances

BUSINESS PROCESSES

PEOPLE

Supervise the Team:

• Ensure an enabling climate/culture
• Maintain labour stability by minimising labour turnover
• Labour complement in line with budget to Achieve HDSA/Female targets for the Section 
• Ensure IDP’s are implemented
• Conduct career discussions and implement actions with all identified talent (quarterly)
• Ensure discipline is maintained (absenteeism, lateness, overtime, misconduct, etc.)
• Coach and counsel people to ensure improved performance levels              
• Conduct recruitment interviews
• Monitor training requirements and adherence per LMS

General

• Lead the Stores team to provide an efficient warehousing service, ensuring un-interrupted plant operations.
• Maintain and improve stores procedures and controls with the integrated use of SAP
• Optimise stock holding to improve working capital and to facilitate effective maintenance
• Optimise rotable stock items and related quality and repair warrantees
• Perform Time and Attendance verifications for the stores department
• Develop key reports to monitor departmental and site wide objectives relating to the stores function on site.
• Engage with procurement in delivering service to the stores

Inventory Control:

• Manage the Inventory Control processes:
  • Materials Management
  • Quality inspection and control
  • Ordering
  • Receiving
  • Issuing
• Create daily stock requisitions utilizing the MRP (Material Requirements Planning) system

Computer Systems:

• Maintain and management material master data and creation of new materials
• Manage Critical Items (ABC Analysis) – classification and ensure no out of stocks
• Manage Obsolete stocks, write off processes and tender process to sell scrapped stocks

Rotable Stock Items: 

• Manage rotable process in line with company procedure and standards
• Identify rotable spares and any potential warranty claims
• Investigate abnormal reservations

SOP’s:

• Review, update and develop SOP’s

GROWTH

• Manage Continuous Improvement through Operational Excellence
• Align changing requirements through continuous improvement

BEHAVIOURAL COMPETENCIES 

• Safety Leadership
• Innovation
• Planning, Organising and Control
• Results Orientation
• Problem Solving and Decision Making
• Relating and Networking
• Change Leadership
• Business and Financial Acumen
• Adhering to Values