Executive Personal Assistant - Centurion at PPS

Job Advert Summary    

• An Executive Personal Assistant will be required to provide an efficient and accurate executive administrative support service to the PPSHA CEO and the Executive Team for the smooth operation of the business.
• The ideal candidate is highly self-motivated, professional, and capable of managing their work load and prioritizing tasks in a corporate environment.
• The role of an Executive Personal Assistant involves a great deal of multitasking for performing a number of administrative duties. You will work with teams, management and Executives. Engage in booking flights, accommodation, creating agendas, taking minutes, managing diaries, communication, presentations, according to the needs. Much of the work involves oral and written communication and dealing with email and telephone inquiries.
• A successful Executive Personal Assistant is critical to the efficiency of an organization and we are looking for an individual who can become an integral part of our business and culture.

Minimum Requirements    

• A minimum of Grade 12 Qualification.
• 3-year Tertiary Qualification in any related field.
• Personal Assistant Qualification.
• Medical Scheme administration experience would be an advantage.
• Knowledge of policies and procedures.
• Outstanding organisational and time management skills.
• Ability to multitask and prioritise daily workload.
• Excellent verbal and written communication skills.
• Excellent interpersonal skills including the ability to influence across the organisation and externally.
• Ability to exercise discretion and confidentiality.
• Ability to use initiative and self-starter.
• Analytical thinker.
• Advanced Microsoft office skills.

Duties and Responsibilities    

• Coordinate executive communications, including taking calls, responding to emails and interfacing with clients.
• Manage diaries and Schedule meetings and appointments, often controlling access to the executive.
• Booking and arranging travel, transport and accommodation.
• Prepare internal and external corporate documents for team members and industry partners.
• Minute taking and distribution.
• Reminding the executive of important tasks and deadlines.
• Compiling and preparing reports, presentations and correspondence.
• Maintain an organized filing system of paper and electronic documents.
• Implementing and maintaining procedures/administrative systems.
• Liaising with staff, suppliers and clients.
• Collating and filing expenses.
• Miscellaneous tasks to support the executive, which will vary according to the executive’s requirements, e.g. completing some corporate governance reporting.
• Assisting with projects the executive may be working on by researching or writing reports.
• Behave in alignment with PPSHA values.
• Uphold a strict level of confidentiality.
• Develop and sustain a level of professionalism among staff and clients