Executive Assistant - Financial Services Advisory at BDO South Africa

The Executive Assistant provides extensive support inclusive but not limited to admin, secretarial and functional support associated with the specific role requirements. The Executive Assistant also assists in increasing and ensuring the office's efficiency in terms of the required administrative functions.

• Reporting to the National Head of Financial Services, Head of Financial Services Advisory and Financial Services Advisory partners, the Executive Assistant will inter alia be responsible for:
• Providing professional and confidential administrative and support to Partners/Directors in Financial Services Advisory.
• Daily diary management, scheduling of meetings; arranging strategy sessions, monthly Operational and BD meetings; team meetings and ensuring awareness of daily meetings.
• Preparing all presentations for Partners/Directors for any specific use, including creation of specific infographics, for different service lines.
• Proof-reading and formatting of reports for various Financial Services Advisory service lines.
• Prepare agendas, reporting packs and action lists for Financial Services Advisory meetings, as and when required.
• Take minutes in all Financial Services Advisory meetings, as and when required. 
• Sending out documents in advance, preparing minutes timeously and accurately.
• Timesheet management, completion and submission of daily timesheets on Maconomy.
• Providing logistical support to the Partners/Directors and managers in the execution of their duties.
• Organising business and private travel arrangements, domestic and international.
• Able to leverage and further build networks within the FS sector with key client executive assistants and personal assistants.
• Able to work independently and execute on tasks allocated.

Qualifications

• National Diploma - Administration and Office Support/ 3-year Degree in Office Management/Secretary studies desirable.

Experience

• 8 - 10 years of experience as an Executive Assistant.
• Prior experience with a financial services company desirable.

Skills and Competencies Required:

• Advanced proficiency in MS PowerPoint.
• MS suits.
• Creative and organised.
• Good interpersonal skills will be required to be successful in this role.
• Exceptional organizational skills and the ability to multitask. 
• Ability to prioritise and handle high phased environment.  
• Excellent written and verbal communication.
• Must be able to communicate effectively at all levels.
• Ability to work under pressure.
• Fine attention to detail.
• Assertiveness.
• A high level of initiative and ability to work independently to meet deadlines.
• Professionalism.
• Socially aware and able to work as part of a diverse team.