Construction Project Manager - Midrand at Development Bank of Southern Africa (DBSA)

Job Description    

• The Construction Project Manager’s responsibilities span a broad spectrum, covering all areas of project management including planning, cost and time management, quality management contract administration and safety management. The Project Manager will be required to ensure that the projects are technically sound, that all activities associated with managing the project work-flow and performance are met and to provide the necessary management and leadership skills to ensure the project team deliver.

Key Responsibilities    
Strategic Functions

• Assist in the planning, execution, monitoring and control and closure of the project (with the relevant support from the Programme Support Office).
• Assist in identifying and implementing expediting measures to prevent project delays.

Project Management Functions

• Project coordination and team management
• Oversee the construction project from start to finish;
• Serve as a key link with the Programme Manager and client’s representative and review the deliverable prepared by the team before passing onto the client;
• Co-ordinate the efforts of all parties involved in the project, including professional service providers (consultants), contractors, sub-contractors and labour;
• Develop team spirit and ensure that staff involved in the project are committed to the same goal
• Identify and negotiate assignment of resources; and
• Implement the project office framework with objectives and goals of the team members and assign individual responsibilities.

Project control on cost, time and quality

• Ensure that control measures for cost, time and quality are in place;
• Conduct regular status meetings with the principal agent teams;
• Conduct periodic inspection visits to project construction site(s);
• Ensure that construction activities follow the predetermined schedule and critically monitor project milestones;
• Oversee project accounting including budget management, approval of progress payments, tracking of team expenses and minimising the exposure to risk;
• Ensure invoices/claims submitted by contractors and/or professional service providers are timely checked, verified and forwarded to the Programme Manager; And
• Maintain strict adherence to the budgetary guidelines as well as project management, quality and safety standards.
• Complete projects within time, budget and quality

Project planning

• Devise project work plans and make revisions as and when need arises;
• Confirm project activities are scheduled;
• Prepare all programme/project cost activities; and
• Confirm milestones with stakeholders and customers.
• Ensure proper planning

Project communication and reporting

• Ensure an effective communication system is in place to provide timely feedback for management, client and customer;
• Issue site meeting minutes and action plans;
• Compile weekly project reports for stakeholders;
• Compile monthly progress reports; and
• Conduct project close out reviews.
• Ensure timeously, effective communication and adequate reporting

Project contract management

• Ensure contracts are managed in a way that is fair to all parties;
• Monitor performance by identifying and resolving areas of concern;
• Actively measure progress against the contract’s performance;
• Ensure adherence to the contract conditions and timelines; and
• Issue contract instructions in accordance with the conditions of the contract (in consultation with the Legal Expert).

Project commissioning

• Confirm the commissioning and transfer of new assets;
• Confirm the availability of all site handing over documentation;
• Ensure submission of as built drawings and user specifications where applicable; and
• Ensure commissioning, hand over and sign-off by client.

Programme health, safety and environmental quality

• Ensure the implementation of Occupational Health and Safety (OHS) Act and any recommendations from audits carried out within the project environment;
• Assure compliance to the project Environmental Approval (EA) conditions develop a culture of safety and health within the project environment by promoting the aims and benefits of proactive safety and health interventions;
• Conduct effective control, management and follow up of incidents; and
• Advise and evaluate contractors on compliance to the approved safety plan.

Resources utilisation and stakeholders relations

• Adequate utilisation of resources.
• Management of relationships with key stakeholders (internal and external).

Expertise & Technical Competencies    
Minimum Requirements

• A four-year Bachelors degree or similar in the built environment (Civil Engineering, Construction Management, QS or Architectural).
• Registered as professional with one of the professional bodies in built environment.
• A Project Management professional registration is required. (e.g. with SACPCMP, PMI).
• More than 7 years' experience in construction projects/built environment as a project manager.
• Must be able to manage financial budgets
• Proven track record in managing large scale construction projects/built environment in various different disciplines.

Skills & Ability

• Project and contract management knowledge
• Sound knowledge of the JBCC, NEC, GCC and other relevant building contracts
• In depth understanding of the PMBOK knowledge areas
• Knowledge of relevant Acts regarding infrastructure development
• Understanding of infrastructure markets
• Understanding of government priorities, systems and processes at national and provincial level

Desirable Requirements

• Post graduate degree in Civil Engineering or built environment will be added advantage.
• Post graduate certificate in Project Management.

TECHNICAL COMPETENCIES

Project Management

• Initiates project plans and secures resources for projects that span area or department boundaries.
• Uses estimating techniques and develops project risk management approaches.
• Has an in-depth and practical understanding of how to maximize the effectiveness of project teams.

Planning & Organizing

• Is relied on to helps other plan and organise their workload.
• Uses effectively advance time management processes to deal with high workload and tight deadlines.
• Organises, prioritises and schedules tasks so they can be performed within budget and with the efficient use of time and resources.
• Achieves goals in a timely manner, despite obstacles encountered, by organising, reprioritising and re-planning

Negotiation Skills

• Understands and can apply basic negotiating skills and techniques, e.g. obtaining a full understanding of the other party's agenda and needs before disclosing own perspectives.
• Possesses an understanding of various unspoken communications from other parties and can decipher hidden agendas.
• Can successfully conclude negotiations which require the development of an emotional as well as factual argument.
• Is able to develop mutually-beneficial potential solutions.

Written Communication

• Understands that different writing styles are required for different documents or audiences.
• Write effective correspondence, prepares questions and reports, statements of circumstance and briefing notes.
• Reviews others’ documents for clarity and impact.
• Has a solid mastery of writing principles such as grammar, sentence construction etc.

Required Personal Attributes    
BEHAVIOURAL COMPETENCIES
Achievement orientation

• Undertakes challenging assignment and strives to complete them.
• Sets priorities and chooses goals based on calculated costs, anticipated benefits, and improvement of performance.
• Aims at exceptional performance, setting out to achieve a unique standard.
• Constantly analysis outcomes to ensure the achievements of business goal.
• Identifies short-term opportunity or potential problems aiming to achieve better outcomes.

Customer Orientation

• Tries to understand the underlying needs of customers and match these needs to available or customized products and service.
• Adapts processes and procedures to meet on-going customer needs.
• Utilises the feedback received from customers, to develop new and / or improving existing services / products that relates to their on-going needs.
• Thinks of new ways to align DBSA’s offering with future customer needs.

Integrity

• Is willing to end a business relationship because it was associated with unethical business practice.
• Is capable of challenging senior management (in an appropriate and respectable manner) in order to act on espoused values.

Leading and empowering others

• Creates the conditions that enables the team to perform at its best (e.g., setting clear directions, providing appropriate structure, getting the right people, obtain needed resources).
• Monitors performance against clear standards, and addresses performance issues promptly and takes action to get performance back to desired levels.
• Proactively asks for feedback on own performance from team members, aiming to become more effective.

Teamwork and cooperation

• Acts to promote a friendly climate and good morale and resolves conflicts.
• Creates opportunities for cross-functional work.
• Encourages others to network outside of their own team / department and learn from their experience.

Self-awareness & self-control

• Withholds effects of strong emotions in difficult situations.
• Keeps functioning or responds constructively despite stress.
• May apply special techniques or plan ahead of time to manage emotions or stress

Strategic and Innovative thinking

• Recognises opportunities or potential problems, before they become obvious, by seeing the connections in a range of sources of information, including insights from outside DBSA.
• Restates complex knowledge in a way that makes it easier for others to understand.
• Experiments with new approaches, tests scenarios, questions assumptions and challenges conventional thinking.
• Creates new concepts that are not obvious to others, leveraging internal and external sources of information, to build incremental revenue and growth opportunities.

Teamwork and cooperation

• Acts to promote a friendly climate and good morale and resolve conflicts.
• Creates opportunities for cross-functional work.
• Encourages others to network outside of their own team / department and learn from their experience.

Closing Date    
2023/07/21