Commercial ERB Administrative Manager at Fidelity Services Group

Overall purpose of the job:

• Holistically support to Commercial Teams in all finance and administrative requirements.

Duties & Responsibilities:

• Processing of all requests and/or orders/stock
• Administration of stock
• Liaising daily with various departments to attain the necessary status on client’s requests
• Communication and feedback to clients on an ongoing basis regarding all requests and/or orders
• Ensuring that correct stock/equipment on job and allocated
• Provide daily, weekly and monthly reports as required.
• Request open order reports from specific customers
• Match open order to jobs in SAP, Asset Pool and/or Pulse
• Follow up with Operations to ensure that jobs are invoiced in the same month as service is provided.
• Ensure Customer open order reports are kept current
• Liaise with Subcontractors and supplier regarding outstanding invoices.
• Proactive identification of simplification/automation opportunities
• Participate in various ad-hoc projects where necessary
• Create CS and SD’s as required
• Ensure all jobs are linked to the correct sold to and ship to in SAP
• Create non stock requisitions
• Receipting of Invoices.
• Follow up on invoices and transfers for jobs invoiced without cost.
• Participate in various ad-hoc projects where necessary
• Assisting in processing of month end approved journals in SAP.

Minimum qualifications and experience:

• Matric 
• A minimum of 2 years financial experience (recons)
• At least 5 years administration experience within a client-centric environment
• Computer literacy in Microsoft Outlook, Excel Advanced, Word and PowerPoint
• Business Administration Qualification
• Financial Qualification

Skills and Attributes:

• Customer focus
• Quick thinker
• Problem solver
• Positive attitude
• Drive for results
• Action orientated
• Organising
• Planning
• Time Management
• Excellent communication skills (verbal and written)