Business Administrator at Absa Group Limited (Absa)

Job Description

Manage the diary of the direct line manager, reminding him/her of future commitments and matters requiring attention. Organize meetings and functions for the team including logistics arrangements such as venues, menus, travel arrangements, etc.Participate in team meetings to take minutes of the meetings. Ensure that minutes are typed, approved by the chair and distributed

• Ensure that all Travel is booked accordingly ie, Flights, Accommodation & Transfers – Ensure all Credit Card Expenses are captured timeously
• Take charge of general office administration including ordering of stationery
• Build and maintain a contact database for the team and ensure that data is kept current
• Maintain project documentation for departmental projects on request. Ensure that documents and reports are adequately completed by team members

Finance & Budget Consolidations

• Maintain files for team documentation. Type up correspondence, management reports or other documents on request from the line manager or any team member
• Arrange catering for team events as requested. Ensure that the line manager approves orders prior to placing them
• Receive, open and distribute mail after logging the items according to the set procedures
• Based on requests from team members, request quotes from approved suppliers and generate purchase orders
• Follow up with vendors for the delivery of items. Check the invoices against items received from vendors
• Obtain signoff on invoices from the cost centre owner and submit to accounts payable for payment. Follow up with accounts payable when vendors advise that they have not been paid
• On a monthly basis, request team members to submit supporting invoices for corporate credit card expenses. Complete the reconciliations obtain the individuals signoff and submit for processing – To action more frequently – Current corporate card exercise in progress
• Assisting with critical governance engagements in the capability

Education

• National Diplomas and Advanced Certificates: Business, Commerce and Management Studies (Required)