Bid Office Project Administrator - Johannesburg at NTT Ltd.

Want to be a part of our team?

• As a Bid Office Project Administrator, you would play a critical role in supporting the smooth execution of bid projects within an organization. Your responsibilities would typically involve various administrative and coordination tasks to ensure projects are on track and well-organized.
• Provides analytical and specialized administrative support to relieve executive, administrative, and line managers of complex details and advanced administrative duties. Executes special or continuous research and data analysis tasks. Analyzes problems, determines approach, compiles and analyzes data, and prepares reports/recommendations. Coordinates activities between departments and outside parties. Contacts company personnel at all organizational levels to gather information and prepare reports. Work is generally of a critical or confidential nature. Assignments may be found in various bid functional areas.

Working at NTT

Key Roles and Responsibilities:

• Documentation: Maintain project documentation, including project plans, schedules, meeting minutes, and status reports.
• Communication: Facilitate communication among team members and relevant stakeholders, ensuring everyone is informed about project progress and updates.
• Scheduling: Assist in scheduling meetings, workshops, and project-related events, making sure all relevant parties are available and informed.
• Budget Tracking: Support in tracking project expenses.
• Risk Management: Assist in identifying and documenting potential risks and issues related to the project and support in developing mitigation strategies.
• Task Coordination: Coordinate and track project tasks and deliverables, ensuring that everyone involved knows what is expected of them and that deadlines are met.
• Reporting: Prepare regular project status reports for manager and relevant stakeholders, updating them on the project's progress and any challenges.
• Quality Assurance: Ensure that project deliverables meet the required quality standards by conducting quality checks and reviews.
• Administrative Support: Provide administrative support to the bid team.

Knowledge, Skills and Attributes:

• Organizational Skills: Ability to manage multiple tasks, prioritize activities, and stay organized to meet project deadlines.
• Time Management: Skill in allocating time efficiently, setting deadlines, and ensuring timely completion of tasks.
• Interpersonal Skills: Effective communication and the ability to work well with team members, stakeholders, and clients.
• Problem-Solving: Aptitude for identifying issues and finding practical solutions to challenges that arise during the project.
• Attention to Detail: A keen eye for details to ensure accurate documentation and adherence to project requirements.
• Analytical Skills: Ability to analyze project data, assess progress, and provide meaningful insights for decision-making.
• Negotiation Skills: Capability to negotiate effectively with stakeholders to resolve conflicts or reach agreements.
• Reliability: Consistently delivering work on time and meeting commitments.
• Flexibility: Being adaptable and open to changes in project scope, schedule, or requirements.
• Professionalism: Maintaining a high level of professionalism in interactions with team members and stakeholders.
• Proactiveness: Taking initiative and being proactive in identifying and addressing project-related issues.
• Team Player: Ability to work collaboratively within a project team and foster a positive team dynamic.
• Stress Management: Being able to handle pressure and stress, particularly during critical project phases.
• Ethics: Maintaining ethical standards and ensuring confidentiality when dealing with sensitive project information.

Academic Qualifications and Certifications:

• Relevant project management certifications (eg. PMP, CAPM, ScrumMaster, CPA, etc) or equivalent.

Required Experience:

• Demonstrated project administration experience preferably within a technology service environment
• Proven client engagement experience preferable
• Minimum 3 years work experience