Administrator - Marketing and Business Development at Forvis Mazars Group

Duties and Responsibilities    

• Gift Procurement and Purchase Order Management: Identify and source suitable gifts or promotional items for marketing initiatives and events. Manage the purchase order process, quote farming, and loading for cost-effective options.
• Financial Management: Handle payment processing, invoices, and financial records related to marketing and BD activities.
• Meeting Coordination: Schedule meetings, send agendas, and take minutes as required.
• Data Assistance: Support CRM data tasks and admin.
• Marketing Resource Maintenance: Keep marketing libraries and calendars updated on the intranet and Microsoft Teams. Ensure all marketing files are current and well-organised.
• Microsoft Teams Oversight: Organise Teams' channels and ensure files are accurately categorised. Add members to relevant channels with approval from the National Marketing Manager or National Business Development Manager.
• Centralised Storage: Utilise OneDrive for central storage and distribution of marketing materials, including promotional items, design templates, and collateral.
• Market Research: Collaborate with the team to collect data and conduct market research analysis.
• LinkedIn Profile Maintenance: Aid the digital marketing coordinator in maintaining designated LinkedIn profiles for sector leaders and partners.
• General Administrative Support: Assist the marketing and BD team with various administrative tasks, data collection, and ad hoc requests as needed.

Minimum Requirements    

• Minimum of 1 year experience in a similar role.
• Post matric qualification in business administration, marketing, or communications is advantageous.
• Exceptional organisational and multitasking skills.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office Suite, including Teams and SharePoint.
• Meticulous attention to detail and accuracy in financial record-keeping.
• Collaborative approach to working in a fast-paced environment.
• Basic knowledge of CRM systems and data management.
• Prior experience in a similar role is advantageous.